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Proposed Position: Document Controller

Name of Staff: JENNIFER S. FRANCO

Date of Birth: 03 JANUARY 1978

Citizenship: FILIPINO

Years of Experience: 15+ YEARS

E-mail address : adr7s6@r.postjobfree.com

Mobile no. : +974-****-****

Key Qualifications

• With 15+ years of in depth experience in the field of a Document Control and administrative and Secretarial works that involves proper documentations according to ISO Standards. Proven experience in a Document Controller role preferably within the Company Management. Have strong administrative skills, well-organized and work well under pressure. Experienced and training in MS Office and Adobe Acrobat and experienced generating PDF documents from native file documents also using ACONEX,SEADRIVE,PRIMAVERA UNIFIER program. Computer proficient in MS Windows, MS Office, Internet, E-mails. Establishing and maintaining effective working relationships. Identifying and solving problems using judgment and initiative. Carry out a variety of clerical and administrative duties in typing, support to all Senior Staff Positions within HR Department in handling a wide range of personnel actions for all Company staff. Maintaining the data shared between the departments, by filing and recording the information accordingly ( as hard copies and electronic filing system). Education

RAMON MAGSAYSAY MEMORIAL COLLEGE

General Santos City, 9500

Philippines

October 1999 Bachelor of Science in Commerce major in Management WORK EXPERIENCE

Document Controller ;

DUKHAN AIR BASE PROJECT (C-108-01)

MAY 6,2020- PRESENT

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• Daily routine activities of Document Control, including distribution of documents, maintaining electronic folders and directories, tracking and retrieval of documents and drawings.

• Register, log, distribute, track, issue, maintain and control office and site project documents and drawing.

• To ensure that all documents are submitted to their pre-designated departments before the required submission date expires, prepare documents in a timely manner. Supervise staff members as they compile the needed documentation regarding the submission of certain forms of documentation so that the documents can be prepared early.

• Work closely and liaise with contractor’s document control group in all matters relating to document control.

• Maintain document logs for correspondence, material approval submittals, shop drawing, RFI.

• Receiving and distributing all documents. Preparation transmittal sheets for Inspection Requests, Material & Shop drawing submittals and Filling etc.

• To ensure compliance with quality assurance requirements at all time.

• Coordinate engineering key performance indicators.

• Daily routine activities of Document Control, including distribution of documents, maintaining electronic folders and directories, tracking and retrieval of documents and drawings.

• Carries out duties and responsibilities with limited supervision.

• Ensure that the Quality of work executed can satisfied the Client’s needs and to other parties.

Document Controller/Procurement Officer :

Joint Warfare Training Center (Duhailiyath)

07 August 2018 – 1 May 2020 TEM-AC Trading & AC Contracting W.L.L. P.O Box 45154

• Working directly with the Procurement Manager to streamline the procurement & delivery process

• Negotiating prices with suppliers and subcontractors

• Ordering and buying from subcontractors and suppliers for all projects

• Sourcing suppliers and subcontractors

• Filing, organizing, and matching invoices and delivery notes

• Reviewing supplier terms and prices regularly.

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• Assisting the Accounts department with month end purchase invoicing.

• Liaising with the Logistics Manager regarding store maintenance and site set up.

• Daily routine activities of Document Control, including distribution of documents, maintaining electronic folders and directories, tracking and retrieval of documents and drawings.

• Register, log, distribute, track, issue, maintain and control office and site project documents and drawing.

• To ensure that all documents are submitted to their pre-designated departments before the required submission date expires, prepare documents in a timely manner. Supervise staff members as they compile the needed documentation regarding the submission of certain forms of documentation so that the documents can be prepared early.

• Work closely and liaise with contractor’s document control group in all matters relating to document control.

• Maintain document logs for correspondence, material approval submittals, shop drawing, RFI.

• Receiving and distributing all documents. Preparation transmittal sheets for Inspection Requests, Material & Shop drawing submittals and Filling etc.

• To ensure compliance with quality assurance requirements at all time.

• Coordinate engineering key performance indicators.

• Daily routine activities of Document Control, including distribution of documents, maintaining electronic folders and directories, tracking and retrieval of documents and drawings.

• Carries out duties and responsibilities with limited supervision.

• Ensure that the Quality of work executed can satisfied the Client’s needs and to other parties.

Document Controller :

P-195 Al Messila Project (Residential)

07/03/2017 – 06/10/2018 Derwind Trading & Contracting W.L.L., P.O. Box 20366

• Carries out duties and responsibilities with limited supervision.

• Daily routine activities of Document Control, including distribution of documents, maintaining electronic folders and directories, tracking and retrieval of documents and drawings.

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• Receiving and distributing all documents. Preparation transmittal sheets for Inspection Requests, Material & Shop drawing submittals and Filling etc.

• To ensure compliance with quality assurance requirements at all time.

• Coordinate engineering key performance indicators.

• To ensure that all documents are submitted to their pre-designated departments before the required submission date expires, prepare documents in a timely manner.

• Register, log, distribute, track, issue, maintain and control office and site project documents and drawing.

• Maintain continuous harmonious relationship towards clients, colleagues and to all parties. Review all documents according to the Project Specifications.

• Maintained efficient document control that is essential to companies regarding ISO Standard.

13/06/2013 – 28/02/2017 White Young Qatar W.LL. 2nd Level, Block no. 20, Safwa, Barwa Commercial Avenue.

Document Controller :

VVIP Palace – Al Rayyan

• Daily routine activities of Document Control, including distribution of documents, maintaining electronic folders and directories, tracking and retrieval of documents and drawings.

• Register, log, distribute, track, issue, maintain and control office and site project documents and drawing.

• To ensure that all documents are submitted to their pre-designated departments before the required submission date expires, prepare documents in a timely manner. Supervise staff members as they compile the needed documentation regarding the submission of certain forms of documentation so that the documents can be prepared early.

• Work closely and liaise with contractor’s document control group in all matters relating to document control.

• Maintain document logs for correspondence, material approval submittals, shop drawing, RFI.

• Receiving and distributing all documents. Preparation transmittal sheets for Inspection Requests, Material & Shop drawing submittals and Filling etc.

• To ensure compliance with quality assurance requirements at all time. Page 5 of 9

• Coordinate engineering key performance indicators.

• Daily routine activities of Document Control, including distribution of documents, maintaining electronic folders and directories, tracking and retrieval of documents and drawings.

• Carries out duties and responsibilities with limited supervision.

• Ensure that the Quality of work executed can satisfied the Client’s needs and to other parties.

• Knows basic auto-cad.

WORK EXPERIENCE

01/07/2010 – 31/03/2013 Iloilo City Hall Iloilo City, Philippines Document Controller :

• Ensures that all document control activities such as document management, revision control, distribution management, archiving and retrieval are executed in a timely fashion and in accordance with all company and business unit standards and contractual requirement.

• Keeps track of all company records by looking through both hard files and computer data base files on a regular basis. In the process of keeping track of any changes occurring with these documents, the controller highlights any type of document modifications so that these changes can be viewed by upper management personnel.

• Knows the formal and informal departmental goals, standards, policies and procedures which may include some familiarity of other departments within the company. Completes various request forms for office supplies and equipment as directed.

• Carries out duties and responsibilities with limited supervision.

• Makes decisions and establishes work priorities on essentially procedure-oriented operations authority.

• To ensure that all documents are submitted to their pre-designated departments before the required submission date expires, prepare documents in a timely manner. Supervise staff members as they compile the needed documentation regarding the submission of certain forms of documentation so that the documents can be prepared early.

• Performing edits on documents before submitting them for approval in order to prevent specific forms of company documentation from being disqualified. This entails checking the documents for typographical errors, misinformation, spelling and punctuation errors that will result in a document's disqualification.

• Perform to manage all documents during this phase. This involves checking the documents to make sure all information regarding the project is up-to-date and factual. As incoming project documents arrive, I must also view these reports for validation purposes as well.

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• Compute monthly salaries of the employees.

01/10/2004 – 28/02/2010 JCA Construction Philippines, 5000 Project: Construction of Town House’s (2 storey)

Secretary:

• Reminds The Project Director/Project Manager of their meetings/appointments. And coordinate regarding the status of all incoming and outgoing documents.

• Ensure that the quality of work executed can satisfied the client’s needs and to other parties.

• Protect the interest of the project by rendering professional work and ensuring integrity is not compromised.

• Monitor the documentation works in conformance with all provisions of the contract Administration procedures manual.

• Ensure that documents have all the correct signatures showing that they have been checked, that they are then issued to the appropriate person at the client organization.

• Operates and Monitor Timesheet in Oracle.

• Maintain continuous harmonious relationship towards clients, colleagues and to all parties. Review all documents according to the Project Specifications.

• Responsible to track all documents on legal project.

• Typing and filing of various documents such as letters, memos, etc.

• Maintain systematic filing system.

• Answer telephone calls, general queries of administrative nature and refer callers to other divisions.

• Consolidating data / reports and submit directly to the Attorneys.

• Registering of internal and external documents.

• Maintained of controlled documents register.

• Manage the document review process, Internal and external.

• Expedite the responses to document issues.

• Archiving data for historical purposes.

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• Maintained efficient document control that is essential to companies regarding ISO Standard.

01/01/2003 – 31/07/2004 Corn Leaf Trading General Santos Philippines Document Controller / Secretary :

• Ensure that the quality of work executed can satisfied the client’s needs and to other parties.

• Protect the interest of the project by rendering professional work and ensuring integrity is not compromised.

• Ensure that documents have all the correct signatures showing that they have been checked, that they are then issued to the appropriate person at the client organization.

• Typing and filing of various documents such as letters, memos, etc.

• Maintain systematic filing system.

• Answer telephone calls, general queries of administrative nature and refer callers to other divisions.

• Consolidating data / reports and submit directly to the Manager.

• Registering of internal and external documents.

• Maintained of controlled documents register.

• Knows how to keep the confidentiality of the Company’s Documents.

• Work independently and within a team on special nonrecurring and ongoing documents.

03/09/1997 – 04/11/1999 Bedona, Bedona, Cabado, Alim, Endonila Law Office Philippines, 5000

Working Student Administrative Staff :

• Maintains systematic filing system

• Prepare and manage correspondence, reports and documents

• Organize and coordinate meetings, conferences, travel arrangements

• Answer telephone calls, general queries of administrative nature and refer callers to other divisions.

• Take, type and distribute minutes of meetings.

• Implement and maintain office systems

• Maintain schedules and calendars

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• Arrange and confirm appointments

• Organize internal and external events

• Handle incoming mail and other material

• Set up and maintain filing systems

• Set up work procedures

• Collate information

• maintain databases

• Communicate verbally and in writing to answer inquiries and provide information

• liaison with internal and external contacts

• coordinate the flow of information both internally and externally

• operate office equipment

• manage office space

• Typing and filing various documents such as letters. Other Skills

• Being friendly and having good working relationships with not only their own manager/s, but also having good, positive relationships with clients and peers at all levels within the organization.

• Having good communication skills (both written and verbal) are still a priority, even though computer programs come with punctuation, spelling and grammar checks. However, nothing beats visual ̀proof reading’ to ensure accuracy.

• Always being pleasant, courteous and tactful on the telephone and when talking in person to colleagues and clients, and always remaining calm and focused under pressure.

• Answering and managing e-mails. Emails should always be consistently formatted, polite, clear and concise and should always be visually scanned before they are sent to see that the spell check hasn’t substituted ‘there’ for ‘their’ for instance.

• Possessing cultural awareness and sensitivity - a vital skill in today’s global world. If necessary, learning the basics of another language. References

Reda Hanafy

Project Manager

Derwind Trading & Contracting

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55838762

Jerry Alim

Civil Engineer

QP-ASTAD

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Contact Number : 55949097

Asif Ali

Senior Mechanical Engineer

White Young

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Contact Number : 55440921

Edgar Bernardino

Senior Electrical Engineer

White Young

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Contact Number : 55761872

Rana El Nemr

Senior Id

White Young

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Contact Number : 66064882

Mrs. Joyal Sumagaysay

Chief of Staff

Office of City Councilor

Iloilo City, Philippines

Contact Number : +63-927*******

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