Document Controller Personal Assistant
Resume:
Education :
Key Experience :
Professional History Summery :
Profession :
Office Manager, Sr. Administration Officer, Sr. Document Controller, Procurement Officer
Nationality : Egyptian
Language : Arabic & English
Date of Birth : 22nd July 1985
E-mail : *****.*********@*****.***
Telephone : +201**-***-**** & +971**-***-****
Driving License : Available (Egypt & UAE)
Civil Status : Single
Bachelor Degree of Management Information System
Mokattam academy for modern science
Cairo, Egypt,
June, 2008
Over 13 years of experience in office administration specializing in projects documentation management and set up an electronic library system for the management of technical documentation and develop and maintain document control processes for the efficient management and recording of QHSE documentation and develop electronic filing and archive system and technical library for easy to issuance, storage, retrieval and management of documents to internal and external customers also custodian for QHSE documents that must be controlled and kept for audit/internal requirements and maintain proper organization and storage of documents and information and provide full admin support to the team, undertake any other ad hoc projects/duties assigned. 1- April 2021 – Present at Parsons International Limited as a Sr. Document Controller. 2- Dec 2018 – April 2021 at In-craft Decoration Works LLC – (Arabian Company LLC) as Procurement Officer & Personal assistant.
3- May 2017 – Dec 2018 at Express Facility Management – (SECURE ENGINEERING) as Administration Manager.
4- Mar 2015 – April2017 at Abu Dhabi Municipality as Document Controller & Administration Officer.
5- Aug 2010 - Mar 2015 at Parsons International Limited as a Document Controller. 6- Aug 2008 - Jun 2010 at Islamic International Paint & Chemical Industries (ISIPAC) as a HR. Administrative Assistant.
Tamer Abdalla El Sayed
Page 2 of 6 Tamer Elsayed CV.
In-craft Decoration Works LLC – (Arabian Company LLC) Abu Dhabi, UAE Senior Document Controller
• Acting as a first point of contact: dealing with correspondence and phone calls managing diaries and organizing meetings and appointments, often controlling access to the manager/executive.
• Booking and arranging travel, transport and accommodation.
• Organizing events and conferences.
• Reminding the manager/executive of important tasks and deadlines.
• Typing, compiling and preparing reports, presentations and correspondence.
• Managing databases and filing systems.
• Implementing and maintaining procedures/administrative systems.
• Liaising with staff, suppliers and clients.
• Collating and filing expenses.
• Miscellaneous tasks to support their manager, which will vary according to the sector and to the
• Manager’s remit, eg completing some corporate governance reporting (to ensure that the business is
• Being run properly and complying with legislation and regulations) or conducting research.
• Responsible for all incoming and outgoing project documents.
• Check all necessary back-up documents before receiving contractor interim payment application Maintain all hard & electronic copies of project documents, submittals, correspondence, etc. in compliance to QA/QC requirements.
• Follow-up and collect all relevant supporting documents from projects engineers in response for the preparation of weekly/ monthly reports, as well as, preparing presentations as and when required.
• Attend weekly site safety committee meetings, and preparing minutes and assist, in conjunction with site staff, in preparation of HSE reports.
• Communicate all project updates to site staff.
• Update hard copies of construction drawings for engineer’s reference and site supervision staff.
• Copy, scan and store documents.
• Check for accuracy and edit files, like contracts.
• Review and update technical documents (e.g. manuals and workflows).
• Distribute project-related copies to internal teams.
• File documents in physical and digital records.
• Create templates for future use.
• Retrieve files as requested by employees and clients.
• Manage the flow of documentation within the organization.
• Maintain confidentiality around sensitive information and terms of the agreement.
• Prepare ad-hoc reports on projects as needed.
April 2021 – Present Parsons International Limited Abu Dhabi UAE Professional History :
www.parsons.com
Page 3 of 6 Tamer Elsayed CV.
In-craft Decoration Works LLC – (Arabian Company LLC) Abu Dhabi, UAE May 2017 – Dec 2018 Express Facility Management – (SECURE ENGINEERING) Abu Dhabi, UAE Procurement Officer Responsibility :
• Overseeing and supervising employees and all activities of the purchasing department.
• Preparing plans for the purchase of equipment, services, and supplies.
• Following and enforcing the company's procurement policies and procedures.
• Reviewing, comparing, analyzing, and approving products and services to be purchased.
• Managing inventories and maintaining accurate purchase and pricing records.
• Maintaining and updating supplier information such as qualifications, delivery times, product ranges, etc.
• Maintaining good supplier relations and negotiating contracts.
• Researching and evaluating prospective suppliers.
• Preparing budgets, cost analyses, and reports.
Personal Assistant for the General Manager Responsibility:
• Acting as a first point of contact: dealing with correspondence and phone calls managing diaries and organizing meetings and appointments, often controlling access to the manager/executive.
• Booking and arranging travel, transport and accommodation.
• Organizing events and conferences.
• Reminding the manager/executive of important tasks and deadlines.
• Typing, compiling and preparing reports, presentations and correspondence.
• Managing databases and filing systems.
• Implementing and maintaining procedures/administrative systems.
• Liaising with staff, suppliers and clients.
• Collating and filing expenses.
• Miscellaneous tasks to support their manager, which will vary according to the sector and to the
• Manager’s remit, eg completing some corporate governance reporting (to ensure that the business is
• Being run properly and complying with legislation and regulations) or conducting research. https://secure.ae/
Administration Manager at the Main Office
Responsibility :
• Develop and maintain reference classification systems on all documentations.
• Communicate with other department and sections heads on issues regarding the flow of documents and ensure all documents are being handled in an efficient and effective manner.
• Act as a safeguard of all documents archives and ensure the safety and security of the document filing http://www.arabiancompany.ae/
Personal Assistant for the General Manager & Procurement Officer Dec 2018 – April 2021 In-Craft Decoration Works LLC – (Arabian Company) Abu Dhabi, UAE Professional History :
Page 4 of 6 Tamer Elsayed CV.
https://www.dmt.gov.ae/en/adm
Document Controller & Administration Officer
Mar 2015 – Mar 2017 Abu Dhabi Municipality Abu Dhabi, UAE system.
• Perform timely data entry, scanning and maintenance for the archiving system database.
• Examine all incoming/outgoing documents carefully for accuracy and completeness to determine their significance before their distribution.
• Confer with document originators to resolve discrepancies to compile required changes to the document.
• Arrange and communicate all documents timely for prompt submissions.
• Log all incoming /outgoing documents on daily basis to simplify the follow up process.
• File and archive documents efficiently to facilitate easy retrieval later.
• Maintain a follow-up log on information requested from other staff or departments, and report status to supervisor on a daily basis.
• Answer queries and information sought out by staff by retrieving and integrating data from the document achieving system.
• Circulate information to concerned staff using telephones, emails, fax and letters as requested.
• Handle the shredding of documents as requested as per policies and procedures.
• Maintain a basic book keeping record log of basic office supplies and stationeries.
• Performs all other adhoc activities as and when required.
• Ensure compliance with Secure’s Quality and Environment, Health & Safety policy and procedures. Responsibility :
Seconded to Abu Dhabi Municipality, responsible for ensuring the smooth operation of the Specialized Studies Section’s administrative functions, as well as, providing administrative support to the Executive Director. Main tasks are as follows:
• Monitor Key Performance Indicators (KPI's) for planning, scheduling and execution are aligned with the core business and operational targets.
• Prepare projects analyses and design reports, such as sustainability studies, environment studies, geotechnical studies, hydraulic studies and traffic studies.
• Collect monthly progress report for all projects and generate statistical reports for the Executive Director.
• Follow up meetings with consultants, prepare minutes of meetings.
• Arrange and prepare presentations using Power Point, Excel and Access database.
• Initiatives of Municipal Assets Sector.
• Assist higher management in projects budgeting, coordination and follow up.
• Follow-up progress of each initiative with other Divisions within ADM.
• Regular coordination with various departments and sections about progress, budgets, obstacles and performance of all on-going (and future) projects, from initiation stages through project closeout.
• The key contact to collect information & dealing with the divisions and departments with all needed data, Collate and compile reports on projects status.
• Maintain quality management system and ensure compliance, between operational and standard procedures.
• In coordination with discipline engineers, prepare monthly on-going projects reports, including all the required graphics/dashboards, etc. for presentation to the management. Reports also include labor Page 5 of 6 Tamer Elsayed CV.
productivity, schedule status, financial analysis, Cost Performance Reports (CPR) and earned value curves.
• Coordinate meetings, prepare and circulate meeting agendas and materials; attend and minute meetings
• Serve as a point of contact between PMs, Consultants and Contractors by maintaining regular contact with all, ensuring proper and effective communication.
• Provide full administrative support and back up assistance to other Executive Assistants, as and when required.
www.parsons.com
Document Controller
Projects: :
1- Improvement of Mafraq to Al Ghuweifat, Section 3A, Baynounah Forest to Al Mirfa Abu Dhabi, UAE 2- Replacement of Roundabouts with Signalized Intersections in Moh’d Bin Zayed Abu Dhabi, UAE 3- Enabling Works for Al-Riyadh Housing Airport, Package No.1 Riyadh, KSA 152/1 & 152/2 Removal of Weeds & Pruning of Trees in Abu Dhabi Island & 4- Mainland Abu Dhabi, UAE
5- 904 Seven-Pocket Parks in Abu Dhabi Island Abu Dhabi, UAE Responsibility :
• Responsible for all incoming and outgoing project documents.
• Check all necessary back-up documents before receiving contractor interim payment application Maintain all hard & electronic copies of project documents, submittals, correspondence, etc. in compliance to QA/QC requirements.
• Follow-up and collect all relevant supporting documents from projects engineers in response for the preparation of weekly/ monthly reports, as well as, preparing presentations as and when required.
• Attend weekly site safety committee meetings, and preparing minutes and assist, in conjunction with site staff, in preparation of HSE reports.
• Communicate all project updates to site staff.
• Update hard copies of construction drawings for engineer’s reference and site supervision staff.
• Copy, scan and store documents.
• Check for accuracy and edit files, like contracts.
• Review and update technical documents (e.g. manuals and workflows).
• Distribute project-related copies to internal teams.
• File documents in physical and digital records.
• Create templates for future use.
• Retrieve files as requested by employees and clients.
• Manage the flow of documentation within the organization.
• Maintain confidentiality around sensitive information and terms of the agreement.
• Prepare ad-hoc reports on projects as needed.
Aug 2010 - Mar 2015 : Parsons International Limited Abu Dhabi, UAE Page 6 of 6 Tamer Elsayed CV.
http://www.isipac.net/
HR. Administrative Assistant
Responsibility :
• Assist in screening, interviewing and testing potential candidates/applicants; Notifying existing staff of internal opportunities; maintaining personnel records; assist in procuring temporary staff from agencies.
• Arrange for the payment of employees by calculating pay, distributing cheques. Maintaining records
• Administer loans, medical insurance, savings bond, and disability programs by advising employees of eligibility, provide application information, assisting with form completion; verifying submission; notifying employees of approvals.
• Monitors unemployment claims by reviewing claims, substantiating documentation, requesting legal counsel review, etc.
• Maintain human resources records of existing and new recruits, arrange transfers, terminations, changes in job classifications, merit increases, tracking annual leaves, sick, and personal leaves, etc.
• Arrange inductions/orientations for new employees by providing orientation information packs, reviewing company policies, gathering withholding and other payroll information, explaining and obtaining signatures for benefit programs.
• Document human resources actions by completing forms, reports, logs and records.
• CTS Program
• Update job knowledge by participating in educational opportunities, reading professional publications Assist human resources department and organization mission by completing related results as needed. Training Course Attended :
1. Sep 2009 English Upper Elementary, the American University, Cairo, Egypt 2. August 2010 Parsons Int’l Ltd. On-Line HSE Training 3. Sep2010 Parsons Quality Management System Introduction & ISO 9001 Awareness Parsons International Limited, Abu Dhabi
4. January 2012 Primavera Contract Management for the Documentation 5. March 2014 Aconex
6. May 2015 Proliance for MUSANADA System
8. June 2015 NATRASEL / CTS for ADM System
9. Nov 2016 Basic First Aid Training
10. Nov 2016 Fire Fighting Training
11. July 2017 IMS Awareness Training
I hereby certify that the information given in this document is true and correct to the best of my knowledge and belief.
Tamer Elsayed
Aug 2008 - Jun 2010 Islamic International Paint & Chemical Industries (ISIPAC) Egypt
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