SHELLEY GARLAND-FLYNN

**** ********* *****

Glen Allen, VA. 23059

804-***-****-Cell

adr5hp@r.postjobfree.com

PROFESSIONAL EXPERIENCE:

**** - ******* ******, ********, **

- Accounting Assistant

- Reconcile five bank accounts and 3 credit card accounts daily.

- Accounts Payable and Receivables

- Job costing for 10-20 projects

- Reconciliation of client accounts

- Reconciliation of general ledger and sub ledger accounts

- Reconcile month end multi state sales tax and filings

- Ordering office supplies

- Various ad-hoc projects

- Current Notary Public

2014-2016. Holmes Enterprises, Ashland, VA

- Office Manager

- Processed sales and manufacturing orders and finished product documentation

- Prepared invoices and maintained accounts receivable

- Maintained finished goods inventory and pricing

- Assisted with shipping and receiving of finished goods and parts

- Assisted with month and year end closings

- Processed Accounts Payable weekly

- Reconciled of Company Credit Card expenditures.

- Maintained Customer and Vendor files

- Reviewed, updated and corrected weekly payroll data prior to processing by payroll service

- Answered phones and received customer orders

- Maintained corporate calendar

- Assisted with insurance, taxes, marketing and promotions

- Corporate record management

- All customary office administrative functions

2013-2014 The Supply Room Company, Ashland, VA

- Accounts Payable Administrator

- Duties include Processing Accounts Payable of $1M plus per week

- Interacted with and processed paperwork for multiple locations in multiple states

- Reconciliation of $75-$100K in Company Credit Card expenditures per month

- Maintained Vendor Files

- Processed on average 50 vendor emails daily

- Responsible for vendor relations and resolving vendor inquires

- Prepared weekly check run.

2012-2013 Avertest, Richmond, VA

- Staff Accountant

- Processed drug test results from eight labs in order to invoice Court System, DSS and Private Employers

- Processed Accounts Payables for Midwest and California Labs

- Prepared Month-End Closing

- Obtained and maintain Business Licenses for fourteen lab locations, tracking with Company Matrix Spreadsheet

- Managed Receivables including, but not limited to, preparing invoices, applying payments using online check deposit system, processing Credit Card payments using Virtual Merchant and analyzing customer discrepancies and making any required adjustments

- Completed Bank Reconciliations for eight lab locations, general operating and savings account

- Tracking of client test performed by three out sourced labs for hundreds of tests a month using an Excel spreadsheet and reconciling to invoices

- Processed payroll for fifty employees in multiple states using ADP and EZ Labor Manager and Specialized Timesheet and Schedule Software

- Proficient with Asana Project Coordinator to complete special projects when assigned. 2008-2012 Koenig Technologies Inc., Richmond, VA

- Office Manager/Bookkeeper

- Processed accounts payable, accounts receivable

- Primary liaison with Bank

- Assisted with Inventory management & Receiving of Inventory

- Implemented the use of Credit Cards reducing company’s A/R

- Processed transactions requiring international exchange calculations

- Prepared shipping paperwork for domestic and international shipments

- Preparation of payroll including tax deposits, quarterly and annual tax filings, W-2

- Automated Payroll using ADP & Intuit QuickBooks Payroll

- Responsible for all month-end closings, reconciliations and month end bank reconciliation and financial reporting to parent company in Austria

- Liaison with outside CPA firm for all year-end closings

- Health Benefits and 401K Plan Administrator

- Internal IT Manager working with Austria and outside IT Company

- Responsible for all processing orders for parts and equipment with parent company in Austria 2004-2007 Southern Brick Contractors, Inc., Richmond, VA

- Office Manager/Bookkeeper

- Processed accounts payable, accounts receivable

- AIA Billings and job cost allocations for private and commercial work

- Preparation of payroll including tax deposits, quarterly and annual tax filings, W-2

- Responsible for all month-end closings, reconciliations and month end bank reconciliation

- Liaison with outside CPA firm for all year-end closings

- Health Benefits and 401K Plan Administrator

- Responsible for all banking transactions for business and company officers 2002-2004 Manson & Utley Inc., Richmond, VA

- Office Manager/Bookkeeper

- Processed accounts payable, accounts receivable

- Works closely with purchasing officer to insure proper posting of purchases to vendor accounts

- Preparation of payroll including tax deposits, quarterly and annual tax filings, W-2 and certified payroll reports

- Responsible for all month-end closings, reconciliations and month end bank reconciliation

- Liaison with outside CPA firm for all year-end closings

- Implemented the use of computerized AIA billings

- Implemented custom computerized customer billings using Microsoft Excel

- Health Benefits and 401K Plan Administrator

2002. Barbato Construction Co., Inc., Middleboro, MA

- Office Manager/Bookkeeper

- Processed accounts payable, accounts receivable

- Preparation of payroll including tax deposits, quarterly and annual tax filings, W-2 and certified payroll reports

- Responsible for all month-end closings, reconciliations and month end bank reconciliation

- Liaison with outside CPA firm for all year-end closings

- AIA billing and job costs allocations for public and private jobs

- Preparation of all Massachusetts Department of Capital Asset Management reports and filings

- Preparation and final review of bid packages, including obtaining bid and performance bonds

- Computer system administrator, maintaining backups and coordinating with software and hardware vendors for system upgrades

- Responsible for conversion of computerized accounting system to Peachtree software

- Notarization of bid documents, AIA bills, certified payrolls and contract documents

- All administrative duties including vendor and subcontractor inquires petty cash management, supply orders and special projects as assigned by company owners.

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