Administrative Service Energy Information
Resume:
Shelley Y. Anderson
District Heights, MD 20747
***********@*****.***
Department of Energy
Energy Information Administration
Office of Resource & Technology Management
Office of Organizational Administration, Planning & Development
Administrative Management Team
Administrative Service Analyst, GS-301-12
September 2010 – December 2020
40 Hours/Week
Plans, manage, and coordinates office space requirements for the Energy Information Administration (EIA), an agency under the Department of Energy (DOE). Consults with management relating to facilities and logistic issues such as wall sound proofing, carpet replacement and/or cleaning; replacement of radiator coils for the agency; realigning the movement of employees, equipment, and furniture. Also oversee the upgrading of copy centers regarding the rewiring of electrical circuits and installing new multi-purpose copier machines; upgrading the agency analog telephones to the Cisco IP phone system; and replacing of IT equipment.
Evaluates cost estimates for scheduled maintenance, repairs, alterations, and construction projects. Conduct surveys for the planning and coordination of space utilization changes. Develops standard operating procedures for office and equipment relocations, and with my knowledge from completing the Facility Management Professional Course (FMP), I have an improved understanding of facilities and logistical duties.
Assists in the development of a one-year management plan for budgetary purposes for facilities and logistics upgrades and replacements.
Developed and coordinated a project plan for a 12,000 square foot space for a contractor work center which was implemented and completed within a 5-week period once furniture was delivered. The primary tasks surrounded this project included the survey, purchase, and installation of furniture; the relocation of electrical monuments within the raceway of the floor; pulling of multiple telephone lines through the ceiling; paint and re-carpeting of the entire space; pulling of 32 LAN cables for IT equipment; and review of sketches and pictures for wall placement. Also developed a plan to have carpet replaced for the entire EIA agency. Hosted meetings with the IT department, furniture department, to have items moved for the carpet replacement, and carpet contractors to scheduled phases with a project of this magnitude.
Maintain schedules and tracking system for the inspections of walls, floors, ceilings, stairwells, and etc., by entering data into an excel spreadsheet to keep track of any structural damage to the property. If damage is discovered, reports are made to the team leads and requisitions are submitted to the facilities staff for the repair of the damaged property.
Develops lists of material and equipment before the start of new projects. Provides the lists to facilities for cost estimates. Once the estimates are returned, review the estimates and make any recommendations, as needed, to management for approval. Once approved, generates a funding memo to facilities to finance the project.
Meet with the agency engineering staff to ensure all security regulations and procedures are followed such as holding regular agency safety fire drills, reporting elevators failures, report unusual odor in individual offices and areas, and reporting water leaks and radiator malfunctions, to name a few.
Train contract employees to perform duties on a daily basis such as maintaining the TESA Lock Data System for security, inputting telephone, furniture, and equipment move requests into the DAYS System, and maintaining agency floor plans via the Visio Program.
Serves as the EIA point of contact for the Sunflower Asset System which keep track of all EIA computer equipment.
Security Operations
Serves as Alternate Headquarters Security Officer (AHSO) for EIA. Work directly with the HSO on emergency issues along with DOE security personnel. Assists in the planning and development of procedures for the physical security of personnel and the building. Processes and updates badging requests for contract employees. Processes foreign visitor requests for entry into the DOE building. Reviews employees’ status in the Management Information System (MIS) Application Gateway when there is a delay with a federal or contract employee receiving an agency badge. Assists personnel in meeting security requirements by providing advice and assistance in properly marking, handling, and destroying classified materials. Ensures personnel complete all annual required security training sessions and maintain records.
Serves as Alternate Continuity of Operations Coordinator (COOP) for EIA. Assist in the planning of the off-site continuance of operations in the event of a major catastrophe.
Contact agency security experts to provide to and seek guidance from the offices of Classified Matter Protection and Control (CMPC), Physical Security, Information Security, Personnel Security, and Protective Force Operations.
Department of Energy
Immediate Office of the Administrator (OA)
Energy Information Administration (EIA)
Program Support Specialist, GS-301-12
May 2003 – September 2010
40 Hours/Week
Processed memoranda’s, letters and reports prepared by the Office of the Administrator staff, according to DOE policies and guidelines
On call for back-up for the Program Support Specialist in the Office of the Secretary of Energy
Entered all foreign national visitors’ personal information into the DOE Foreign Access Central Tracking System (FACTS) and escort visitors around the building
Informed staff of new, changed and existing administrative policies, procedures
Assured timely completion of performance appraisals for GS and SES personnel
Performed limited supervisory duties to eleven program support specialists in the eight offices within EIA
Served as one of the disaster emergency contact personnel for EIA
Served as the Account Property Representative for the OA
Processed training request through the Corporate Human Resource Information System (CHRIS)
Processed domestic and foreign travel authorizations, along with making hotel, plane, and rental car reservations and process vouchers on completion of each travel
Processed time and attendance through the Automated Time Attendance and Production System (ATAAPS) for the Office
Maintained and update the OA’s day-to-day front office procedures manual.
Helped to prepare the necessary presentations for Administrator and Deputy Administrator speaking engagements
Department of Energy
Office of Coal Nuclear, Electric and Alternate Fuels
Energy Information Administration
Branch/ Office Director Secretary, GS-301-5 - GS-301-11
May 1990 – May 2003
40 Hours/Week
Acting COR for the Office of Coal, Nuclear, Electric, and Alternate Fuels
Received telephone calls and personal visitors, tactfully referring them to the appropriate person or personally taking care of any non-technical issues
Maintained the Branch Chief and Acting Branch Chief calendars by scheduling meetings and conferences, avoiding any conflicts in scheduling
Electronically completed the travel forms and vouchers, and completed training arrangements for the Branch Chiefs and their staff
Finalized all letters and memorandums for the two Branches, and performed timekeeping functions
Finalized all letters and memorandums for the two Branches, and performed timekeeping functions
Skills: Computer Skills
STRIPES System
4CLICKS System
Visio
Adobe Acrobat
Microsoft Word, Microsoft Excel, Microsoft PowerPoint, Microsoft Outlook
Awards:
May 2019 On-the-Spot Award
May 2018 On-the-Spot Award
2016 EIA Appreciation Award
May 2015 On-the-Spot Award
June 2014 On-the-Spot Award
February 2014 On-the-Spot Award
March 2012 On-the-Spot Award
June 2011 On-the-Spot Award
Education On-the-Job/On-Line Training and Certificates
2020 ATI Home Inspection Training Certificate (72 hours)
2020 Chesapeake Region Safety Council, Principles of Occupational
Safety and Health Certificate (36 hours)
2020 Project Management Principles Training Certificate (6 hours)
2019 Facility Management Comprehensive Training Certificate(2 days)
2019 Classified Matter Protection and Control Overview Training Certificate (4 hrs)
2019 PowerPoint Presentations Training Certificate (one day)
2016 Stripes Procurement Purchase Card Training Certificate (4 hours)
2015 Facility Management Professional (FMP) Accreditation (6 months
from September 2014 to February 2015)
2014 (COOP) Continuity of Operations Awareness Annual Training Certificate
(2 hrs)
2014 DOE Affirmative and Environmentally Preferable Procurement
Training for Purchase Card Users Certificate (3 hours)
2013 iPortal Training (3 hours)
2012 Continuity of Operations Awareness Training Course (2 hours)
2012 Classified Matter Protection and Control (CMPC) Course (4 hours)
2011 Continuity of Operations Awareness (COOP) Training (2 hours)
2011 Information Systems Security Awareness Certificate (2 hours)
2010 Introduction to Safeguards and Security Certificate (4 hours)
1980 High School Diploma (Largo High School)
References Available Upon Request
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