Executive Assistant Project Coordinator

GINA L. BROUWER

************@*****.*** Watertown, MN 55388 612-***-****

linkedin.com/in/gina-l-brouwer-60a00811

PROJECT MANAGEMENT BUSINESS SUPPORT

Accomplished PMO lead capable of delivering large scale projects on time and on budget by effectively collaborating, facilitating, and leading multiple development teams. Success through adoption and enforcement of proper methodology rules, removing impediments, and keeping teams focused on the end goal in rapidly evolving and dynamic environments.

Key Skills/Core Competencies

Project Coordination/Project Management TOG PMO IT Project Support SharePoint Organizational Skills Budget Management Microsoft Visio Project Management Universal Workstation (PMUWS) Presentation and Facilitation

EXPERIENCE

WELLS FARGO February 2010- March 2022

Business Support Consultant 2 April 2018 – March 2022

Provided consulting and guidance to the project management community on project adherence to the Wells

Fargo project management policy, methodologies and processes.

Executed various reviews and monitored projects and programs for adherence to policy, methodology and/or procedures.

Executed governance routines in support of PM Policy and methodology required elements, applying knowledge of project management and methodology to judge whether the spirit of the requirement is met.

Partnered and coached project managers on appropriate approaches to managing adherence risk within their projects.

Managed the activities of adherence validation and document results in the project adherence system of record, including tracking and documenting resolution of adherence findings, applying thought leadership to established review processes as warranted for a specific project.

Reviewed project documentation for the presence and reasonableness of PM Policy and methodology required elements, applying knowledge of project management and methodology to judge whether the spirit of the requirement is met.

Identified and recommended alternative solutions to adherence findings and advise project managers when remediation is appropriate or when non-compliance needs to be acknowledged.

Used project life cycle experience, judgment, and critical thinking to coach project managers on appropriate solutions and risks related to non-adherence.

Understood all elements of artifacts in the Wells Fargo project management policy and methodologies.

Served as primary point of contact and consultant for project methodology and project adherence for the project management community.

Provided extensive individual coaching to project managers to help ensure project methodology compliance success.

Identified risks and problem areas across the portfolio and recommend modifications to standards, policies, and procedures to improve performance.

Contributed to educational opportunities for the project management community, which may include design and conduct training programs, host learning cafes and manage responses to a shared support email box.

Assisted with identifying processes in support of the PM Quality Adherence program (adherence reviews and governance routines).

Applied continuous improvement to existing processes.

Assisted with coaching and mentoring others on the team to ensure consistent execution of processes across the enterprise.

Gina L. Brouwer ************@*****.*** Page Two

WELLS FARGO (Cont.)

Project Manager 2 February 2017 - April 2018

Chief Data Office-Enterprise Data and Analytics

Developed and maintained all project documentation, including updating website that host these documents.

Consulted with business partners to clarify and define project requirements and business cases.

Developed, updated and reported project plan and budget status, including project progress and monthly financial forecasting and variance analysis.

Identified, tracked, assisted with resolution, and escalated project issues when needed.

Identified, tracked and escalated project risks.

Scheduled, coordinated, prepared materials and document meetings with project team members.

Followed up with project team members for status of issues or work assignments, ensuring tasks were completed according to established timelines.

Served as a point of contact for project information and communication material to project team and middle management.

Tracked and monitored testing activities and defects.

Ensured project met all Wells Fargo and EDA project activities and documentation.

Coordinated with resources from outside vendors and resources located both on- and off-shore.

Assessed project risk analysis.

Technical Project Coordinator 2 July 2015 - February 2017

Project Management Center of Excellence-Enterprise Information Technology, Enterprise Technology Infrastructure

Part of the Project Portfolio Group (PPG) Project Service Team supporting Compute Platform Services (CPS) portfolio of projects, (DCM) Data Center Management.

Responsible for the coordination and support of Compute Platform Services (CPS) sponsored projects.

Engaged in all phases and activities of the project management life cycle (initiation planning, executing/controlling, and closing) with a focus on insuring compliance with our project management methodology and the development and maintenance of timely and accurate project forecast files.

In partnership with Project Managers and Sponsors, clarified and defined project requirements and business case, including development of a Project Definition Document (PDD) and Statement of Work (SOW), assisted in the development and maintenance of complete project plans and budgets.

Ensured the timely posting of all required project management artifacts and approvals in compliance with our methodology standards.

Scheduled meetings, captured meeting minutes and action items, escalated as necessary and ensured project deliverables were completed according to established timelines.

Interacted with all members of the project team to assist in the creation and deliver complete presentations on project goals and plans, including progress reports.

Participated directly with project teams to complete more complex project work, which may also include, leading smaller scale, lower risk items.

Maintained projects in an audit ready condition and worked to ensure each project was in full compliance with TPM methodology and standards responsible for supporting 8-10 projects, project managers from multiple technical project offices and across multiple time zones.

Coordinated project activities in close collaboration with their project manager.

Used technical experience such as Desktop, Networking and other technical applications and knowledge of technical project management methodologies and tools to ensure all projects adhered to high quality standards, met customer expectations and were delivered on time and within budget.

Gina L. Brouwer ************@*****.*** Page Three

Project Coordinator 1 April 2012 - July 2015

project Management Center of Excellence, Technology Operations Group/Consumer Lending

Coordinated activities and resources in support of projects with moderate scope, impact, risk and complexity.

•Coordinated activities and resources in support of large-scale projects typically long-term, with moderate to high scope, impact, risk and complexity.

•Gathered project requirements and developed documentation; tracked and reported project and budget status.

•Identified project/production issues and identified resources to provide solutions or escalates to avoid project delays.

•Scheduled and coordinated problem reviews and followed up on assigned actions.

•Provided all financial support of project, forecasting, transactions.

•Provided weekly and monthly reporting of Project Status and Financial status of the project.

•Updated websites that hosted project documents, reports, and/or group information.

•Served as point of contact for project information and updates.

•Worked closely with the project team, which consisted of project coordinator(s), project manager(s), data analysts, servicing business units and outside business partners, worked on due diligence, operational reviews, data conversion and business integration plans internal business partners.

•Facilitated, created agendas, and took meeting minutes for the Program Manager Team Meetings and Portfolio Team Meetings on a weekly, bi-weekly and monthly basis.

•Provided high-level weekly status reporting for senior leader meetings.

•Gathered monthly forecasts and analyzed monthly variances, tracked and reported project and budget status, identified project/production issues and escalated to avoid project delays.

•Tracked and followed up of project deliverables to ensure completion by deadlines.

•Scheduled problem reviews and followed up on assigned actions

•Documented processes and procedures; updated documents, reports, and/or group information posted on websites

ADDITIONAL RELEVANT EXPERIENCE

WELLS FARGO HOME MORTGAGE, Minneapolis, MN (Cont.)

Administrative Assistant

KNOA SOFTWARE, INC., Minneapolis, MN

Executive Assistant/Office Manager

INVESTIGO, INC., Edina, MN

Executive Assistant/Office Manager

MICHAEL FOODS, INC. / M.G. WALDBAUM CO., Gaylord, MN

Administrative Assistant

Receptionist/Accounting Clerk

SUPERVALU, Hopkins, MN

Category Assistant: Dated Orders/Transfer Load Coordinator

Market Analysis Assistant

Inventory Secretary

Contact this candidate