Data Entry Executive Assistant

MARK NAEGLE

**** *. ***** ******, ***. #*

West Hollywood, CA 90046

mobile: 323-***-**** email: *******@*****.***

SUMMARY: Administrative professional with experience in healthcare, non-profit, legal and entertainment industries. Strong communication, interpersonal and leadership skills.

WORK EXPERIENCE

The Jeffrey Foundation 2019-present

Executive Assistant to the CEO 2020-present

Schedule meetings and conference calls and maintain calendar

Attend Board meetings and take meeting minutes

Grant maintenance and solicitation of new grant and funding opportunities

All correspondence, both e-mail and hard copies on behalf of the CEO

Maintain the shared public drive and monitor CEO’s e-mail inbox for any pertinent matters

Special projects as needed

Receptionist/Program Assistant 2019-2020

Answer multi-line phone system, screen calls, transfer to appropriate party

Take meeting minutes at weekly staff meetings

Assist Intake Coordinator with filing/faxing/photocopying as well as other projects as needed

Responsible for mass mailing for fund drives every quarter

Greet incoming guests and receive the mail each day, as well as mailing out packages as needed

FIRST 5 LA, Best Start Communities 2013-2018

Program Support Coordinator

Support program officers with coordination of conference calls, meetings and mailings

Organize and attend community meetings while facilitating member registration and sign-in

Coordinate and facilitate staff and member workgroup meetings

Process, monitor and reconcile vendor expenses and vendor invoice workflow

LOS ANGELES ECONOMIC DEVELOPMENT CORPORATION 2012-2013

Project Manager, Business Assistance Program

Liaison between businesses seeking assistance and regional managers

Created and maintained databases, spreadsheets and status reports in Excel and Word

Coordinated and scheduled meetings for the vice president of development

QUEST DIAGNOSTICS 2004-2011

Sales Administration and Marketing Representative

Supported physician and hospital sales executives with new business and special pricing

Responded to requests from clients, companies, and patients

Conducted special projects and created standard operating documentation

Quality Assurance/Quality Control Coordinator, Billing

Created, scheduled and facilitated in-house staff training of new processes to promote quality, accurate work; only person in the department selected for this role

Created electronic quality control process implementing delivery via email to associates, resulting in eco-awareness and improved efficiency

Proofed billing work of data entry reps to ensure accuracy; recognized for accuracy and precision

EDUCATION

New York University, Tisch School of the Arts, Dramatic Writing Program, BFA, Screenwriting, Magna Cum Laude

SKILLS

Typing speed 80 wpm; Proficient in Microsoft Office Suite, Word, Excel, PowerPoint, SharePoint, Access Database, Internet Explorer; Bilingual Spanish

References available upon request

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