Accounts Payable Program Coordinator
Resume:
Gina Mazzotta *** South Walpole Street
781-***-**** Sharon, MA 02067
**********@*****.***
Education:
Quincy College: Surgical Technology Certificate – June 2013
Certified Surgical Technologist
Newbury College - Brookline: Associates Degree in Business Management
Experience:
Position: December 1, 2021 – Present - Mecalac North America
Submitting Accounts Payable
Reviewing Accounts Receivable
Sending statements to customers via Excel
Reviewing and submitting expenses for reimbursement
Assisting 3rd party accounting firm with account setup
Tracking and submitting UPS payments
Creating UPS spreadsheets with pending invoices
Submitting deposits via online banking system
May 2015 to April 20, 2021 – Boston University
Position: Program Coordinator for the Gastroenterology Fellowship Program
Manage assignment schedules for Fellows at BMC and VA
Track Duty hours and Vacations
Fellows certifications, licensing and immunizations
Prepare and submit evaluations in New Innovations and research evaluations
Responsible for Grand Rounds preparation and documentation submission
Assist the GI Program Director with preparation of interviews for new applicants
Responsible for updating and monitoring ACGME, NRMP, ADS, ERAS
(all programs used for Fellowship)
Responsible for setting up and proctoring AGA Exam
Submission of CME credits for Faculty
Complete Annual Program Evaluation for GI Fellowship
Responsible for setting up luncheons for Grand Rounds and Fellow
interview days
Payroll submission via Kronos for Fellows
Submission to Accounts Payable for reimbursements
Workday processing for Fellows
Manage block schedules for Medical Students
Create evaluations in E-Value for Medical students
Submission of office supplies orders, lab coats and reimbursements
through Lawson online program.
Schedule research meetings, program evaluation meeting and clinical
competency committee meetings
Responsible for monitoring overall GI Fellowship budget
Assist with other various projects and responsibilities throughout the year
August 2013 to May 2015 - Norwood Hospital
Position: Surgical and Endoscopic Technologist
Assist Surgeons during surgical procedures which include:
General, Orthopedic, OB/Gyn, ENT, Vascular and Endoscopy
Assisted with positioning and moving patients
Responsible for maintenance of sterile field, handling of
surgical instrumentation, supplies and counts
May 2009 to December 2012 - Converted Organics, Inc.
Position: Accounts Payable/Accounts Receivable:
Reviewed and obtained approval of invoices
Entered invoices for payment using Quick books
Worked closely with CFO in preparing and reviewing AP and AR
Processed vendor checks, payments and receivables in Quick books
Prepared bank deposits, wire transfers, tonnage reports and expense reports
February 2009 to February 2010 –LOUIS BOSTON
Position: Payroll Processing:
Processed employee payroll
Responsible for tracking and processing of sales commissions
Processed employee changes
Sept 2007 to March 2009 – R. K. ASSOCIATES
Position: Accounts Payable Clerk and Billing:
Coded invoices to general ledger, entered invoices and processed check runs
Prepared utility billing for tenants and tracked progress on Excel spreadsheets
March 2005 to Sept 2007 - RNK COMMUNICATIONS
Position: Number Plan Specialist:
Managed phone number inventories
Completed number orders requested by sales department
Researched number discrepancies
Corresponded regularly with number vendors
October 2004 to March 2005 - RNK COMMUNICATIONS
Position: Accounts Payable:
Processed purchase orders, invoices and check runs
Handled all vendor inquiries
Posted Journal entries and processed expense reports
Computer, Software and Other Experience:
Microsoft Word, Excel, Outlook, some PowerPoint, Quickbooks, Kronos, Workday, Publisher, Peachtree Accounting Software, ADP Payroll Software, Timberline and various Dental and Medical Software Programs. Extensive Administrative experience as well as payroll processing, benefits and employee updates.
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