Personal Assistant Executive
Resume:
SILVIA ZAVALA
** ********* ***** ****, ************, NY 11738
********@*****.*** / 631-***-****
SUMMARY OF QUALIFICATIONS
Dedicated, forward-thinking Office Manager with a broad base of experience of 15 years in office management, Financial Reporting; Accounts Receivables, Account Payables, Payroll records management, Property Manager, Travel arrangements, Inventory control, Billing, Corporate correspondence, Event planning, and more…
Strong verbal and written communication and interpersonal skills. Fluent in Spanish.
Outstanding multi-tasking and management skills with proven success.
Exceptional ability to handle confidential matters.
Demonstrates initiative, leadership and responsibility; exceptional work ethic, superior attention to detail and excellent follow-through skills.
Ability to anticipate needs in demanding, challenging, and fast-paced office environment.
Expertise in prioritizing and executing both business and personal tasks.
Highly focused and results-oriented in supporting complex, deadline-driven operations; able to identify goals and priorities and resolve issues in initial stages.
Proficient in Microsoft Office (Excel, Word, PowerPoint, Publisher, Microsoft works, QuickBooks Pro.
PROFESSIONAL EXPERIENCE
Account Receivables, Account Payables Analyst & Administrative Assistant
GLIPTONE INC. – Ronkonkoma, New York from October 2018 to present
Provide support to the President & CEO of the company.
●Accounts receivable and accounts payable departments. Working together with the sales department team to recover past due accounts. Provided administrative support to the procurement department.
●Prepared and distributed monthly, quarterly, and annual sales reports.
●Evaluated monthly Aging reports to proactive prevent or resolve existing problems.
●Inventory of raw materials, prepare and list all items needed for production, and at the same time keep an inventory of production.
●Warehouse experience.
●Sales (Assisting Local & International Customers)
●Manage and request Credit Insurance policies for international Customer.
●International Shipments (All logistics related, IMO DEC. SLI etc)
●Administrative Assistant & President & CEO assistant
OFFICE MANAGER / EXECUTIVE ASSISTANT
Provide high-level administrative and personal support to the owner and president of five companies.
AG PAINTING & DECORATION AND ISLAND DESIGN (Construction)– Brentwood, New York From October 2013 to August. 2018
●Human Resources / Manager
●Bookeeper & supervisor of accounts receivable and accounts payable & bank reconciliations
●Prepared and distributed monthly, quarterly, and annual reports.
●Evaluated monthly financial statements to ensure cost effective operations.
●Responsible for payroll, timesheets, preparing, estimates, contracts and invoices.
●Provided administrative support to the procurement department.
●Processed corporate mailings and composed correspondences.
●Responsible for Workers Compensation, liability and disability policies.
ISLAND DESIGN, GARZON & BERNAL DESIGN (Construction) – Brentwood, New York From October 2013 to August. 2018
●Prepared estimates and contracts, requested certificate of liability and worker’s
compensation certificates.
●Interfaced with general contractors and residential clients.
●Tracked both retail build-outs and released payments as appropriate, liaising between president and general contractors.
●Maintained president’s business banking, bill paying and household requirements.
●Performed all secretarial duties.
●Payroll.
●Bookeeper Accounts receivable and accounts payable & bank reconciliations
LA ESPIGUITA SOCCER, LLC. – Brentwood, New York From October 2013 to August. 2018
●General Manager & Human Resource.
●Payroll.
●Bookeeper Accounts receivable and accounts payable & bank reconciliations
●Designed and performed marketing strategies towards market segments.
●Supported in designing advertising campaigns, included media, brochures, flyers
●Responsible for workers compensation, liability and disability policies.
●Performed all secretarial duties.
●Assisted architects and engineers to ensure details of plans.
●Submitted construction plans to Building and Planning Department and applied for different types of permits.
●Set up a new sports-venue facility business.
●Planned and organized concerts, events, tournaments and conferences.
Searched and hired plumbing, roofing, flooring, electrical, and other contractors
LA ESPIGUITA BAKERY, LLC. – Brentwood, New York From October 2013 to August. 2018
●Submitted construction plans to Building and Planning Department and applied for different types of permits.
●Assisted architects and engineers to ensure details of plans.
●Performed all aspects of import bakery’s products from different countries. Involved in
all aspects of ocean export and import documentation and bookings.
●Performed all secretarial duties. Including all insurance policies for both bakeries.
LA ESPIGUITA HALL – Brentwood, New York From October 2013 to August. 2018
●General Manager & Human.
●Set up a new bar-venue facility business.
●Designed and performed marketing strategies towards market segments.
●Supported in designing advertising campaigns, included media, brochures, flyers.
●Planned and organized private and public events, and conferences.
●Prepared contracts for customers.
●Responsible for the inventory control, and shopping
●Responsible for the supervision of employees and Payroll.
PROPERTY MANAGER – Brentwood, New York From October 2013 to August. 2018
●Set up a control for the payments of rental properties, incomes and expenses
●Responsible for all properties insurances and Mortgages
●Prepare Contracts for Rentals
●Responsible of the payment of all utility bills
●Searched and hired plumbing, roofing, flooring, electrical, and other contractors.
PERSONAL ASSISTANT From October 2013 to August 2018
●Maintained president’s personal banking, bill paying and household requirements.
●Representing him, in courts, meetings and other legal business
●Processing of all new acquisitions for his personal use and for his business
●Responsible for his personal mortgages and rents
●Responsible for checking and paying his credit cards
●Handle all his personal passwords and supervise all his personal business
●Booking travel arrangements
●Responsible for all his medical records, and translations
Responsible for all secretarial duties
EDUCATION
●BACHELOR DEGREE in Business Administration, 2005, Tegucigalpa, Honduras
●Office Management & Executive Assistant, 2001 IHCI. Tegucigalpa, Honduras
REFERENCES
●Mr. Rocco Caporaso Jr. President & CEO, Gliptone Inc.
●Mr. Miguel Garzon
President and owner of the companies above (AG Painting, Island Design, La Espiguita Hall, La Espiguita Soccer and La Espiguita Bakery)
(516) 250 - 2064
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