Data Entry Front Desk

Sara Shaffer-Greene Accounts Payable & Receivable / Office Manager / Clerical

********@****.*** / 570-***-**** / South Abington Twp, Pa 18411

Experienced professional with a solid history of success in all aspects of accounting support, office management and clerical support to all levels of management. Specialist in business administration and finance/accounting environments. Strong ability to manage projects from concept to completion ensuring on-time, on-budget, and on-target results. Self-motivated customer service oriented with extensive knowledge in accounts receivable and accounts payable.

Areas of Expertise Include:

• Financial Reporting • Relationship – Team Building

• Staff Training & Leadership • Budget Development

• Business Development • Microsoft Office Suite

• Accounts Payable & Receivable • Medical Office Management

• Maintain Multiple Schedules

Professional Experience

KEVINS WORLDWIDE – Scranton, PA 2021-Current

Accounts Payable Support

The Accounts Payable Specialist is responsible for all aspects of the Payables role. Including, processing, data entry and reconciliation of all vendor invoices. Monitor and prepare to pay following the payment guidelines, ensuring receipt of all available discounts and rebates. Reporting to the Accounting Business Office Manager as well as working in conjunction with the Purchasing, Warehouse and Sales Departments. Identifying for the team the needs of the department and continuing to work in an independent efficient manner. The knowledge and advanced understanding of use of the accounting software as well as advanced knowledge of Microsoft spreadsheet and data managing filing, data entry and accounting principles observed daily to ensure seamless daily activity.

BEST WESTERN PLUS CLARKS SUMMIT SCRANTON – Clarks Summit, PA 2020-2021

General Manager

The Facility General Manager provides leadership to all departments of the facility, including but not limited to Hotel Staff; Front Desk, House Keeping and Maintenance. Banquet and Bar including food service for large groups and organizations. In addition to the leadership role, I have been tasked with preparing schedules, timekeeping, accounting and banking, and sales with regard to hotel and Banquet/Meeting Rooms. Staffing, advertisement, interview, hiring and onboarding, as well as training is an integral part of my role. Since the hospitality environment is primarily POS collections, only occasionally is it necessary to assume the account collection’s role.

DIAZ COMPANIES - Kingsley, PA 2019-2021

Accounts Payables & Accounts Receivables Assistant

The Accounting Department Assistant supports all aspects of the Accounts Payable and Accounts Receivable needs for eight individual companies under one umbrella. AP/AR Assistant is responsible for all aspects of accounting, supporting the department in an administrative role. Reporting to the Accountant as well as working alongside each of the independent companies support staff, as well as identifying the needs of the department and working independently. Ensure all payables are acknowledged and paid in a timely manner, basic clerical duties; filing, data entry and accounting principles observed daily to ensure seamless daily activity.

ENDLESS MOUNTAINS HEALTH SYSTEMS – Montrose, PA 2018-2019

Purchasing Assistant

The Purchasing Assistant is responsible for assisting the Purchasing Manager in the implementation and administration of a coordinated supply-support system which operates efficiently and meets the needs of the Clinic and Hospital Departments. Duties include: Researching requests for new medical supplies and equipment as needed. Daily monitor supply chain, storeroom and individual department inventories. Using Meditech Supply Chain system, maintain pricing and inventory as updates are instituted. Working under the direction of the Purchasing Manager, also able to work independently. Ensure stock is maintained and recognize urgent issues when they arise. Support entire Materials Management Team to ensure seamless daily activity and patient care.

SWN PRODUCTION COMPANY, INC – Tunkhannock, PA 2013-2018

Operations Technician (2017-2018)

Daily Responsibilities include review, audit and approval of vendor invoices. Working, closely with the Account Payables, Financials and Supply Chain Departments. Ensure correct account and coding allocation and field level approval for payment. Additionally, prepare and process check requests, expense reports and maintain maintenance records for pool vehicle. Submit and manage all Master Service Agreement applications, along with other contract agreements. Provide support to Water, Construction and Completions Departments.

Team Assistant (2013-2017)

Responsibilities include receiving, preparing and processing vendor invoices for the Water, Construction and Completions Departments. Responsible for assuring accuracy and vendor compliance with department invoice protocol. Communication and training vendor contacts to assure consistency and correctness prior to submitting for payment. Prepare daily reports, filing, maintaining separate filing systems for each department. Maintain all documents required for state road permitting and bonding, submit applications, approved route maps, township agreements. Support departments with preparation and maintaining proper DEP regulations regarding refuse disposal and record keeping. Schedule and secure venue appropriate for department training and meetings.

GEISINGER FAMILY CLINIC – Kingston, PA 2012-2013

Clerical Support Team Leader

Manage staff servicing the office reception area, knowledge of budget and components, patient satisfaction, provider schedules, schedule meetings, prepare meeting minutes, authorize staff payroll. Use Excel spreadsheet and Microsoft Word on a daily basis. Work with multi provider patient schedules. Encourage strong supportive staff to patient communication. Encourage team atmosphere, working with and leading staff in a professional and affective manner. Team received recognition from upper management for conflict resolution practices, improving patient satisfaction scores for the entire office team.

GUTHRIE MEDICAL CLINIC – Tunkhannock, PA 2009-2012

Office Manager/ Team Leader

Managed family practice office, maintained reception area, greeting patients and visitors, communications via telephone and in person with patients, visitors, staff and management. Managed daily office operations, maintained front desk and reception area in a neat, organized fashion. Managed nursing staff in the daily duties of a family practice including phlebotomy lab, flu clinic and maintenance of equipment. Prepared and maintained patient schedule in a multi provider office. Worked closely with providers and staff to encourage a trusting staff to patient relationship. Recognized for exemplary patient satisfaction scores in all primary areas.

Education

Accounting and General Business Courses

Keystone College, La Plume, PA

Professional References

•Melissa Jackson Land Analyst, SWN Production Company 570-***-****

•Wendy Rifenberg Operations Manager, Guthrie Clinic, Multiple Clinics 570-***-****

•Mike Narcavage Gov & Comm Relations, SWN Production Company 570-***-****

•Ruthie Papandrea Rotational Engineer, SWN Production Company 281-***-****

Memberships & Organizations

Wyoming County Chorale, (former) Board Secretary and Member 2008 – 2020

Seven Loaves Soup Kitchen Board of Directors, Secretary & Volunteer 2007 – 2017

SWN Special Events Committee & Volunteer Council 2013 – 2018

Junior Achievement – Teaching 6th and 7th grade - 2017

Blue Star Mothers, Active Duty Military Mothers– 2017-Present

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