Pioneer Natural Executive Assistant
Resume:
Rebecca L. (Becky) Ford
Cell 469-***-**** ***********@*****.***
SUMMARY OF QUALIFICATIONS
A highly organized and detail-oriented Executive Assistant/Land Tech with experience providing thorough and skillful administrative support to senior executives.
Dedicated and focused; able to prioritize and complete multiple tasks and follow through to achieve project goals.
An independent and self-motivated professional with excellent research and writing skills; able to grow positive relationships with clients and colleagues at all organizational levels.
PROFESSIONAL EXPERIENCE
Self Employed - Contractor October 2021 to Present
Land Analyst (@ Independent Oil Companies)
Reviewed and maintained Land files to validate proper backup of leases and contracts to support ownership for drilling.
Stonebridge Consulting October 2021 to February 2022
Land Analyst (@ Pioneer Natural Resources)
Reviewed Land files of new acquisition to validate proper backup of leases and contracts to support the acquisitions.
EXCO Resources, Inc. October 2009 to March 2020
Land Technician March 2015 to March 2020
Provided support to Landmen, Land Managers, and Director of Land by preparing correspondence, documents, and developing schedules and reports in the Haynesville, Eagle Ford and Marcellus areas.
Reviewed and prepared briefs of Oil and Gas contracts and leases to ensure completeness, accuracy, and validity of lease/agreement.
Prepared curative documents, JOA’s, Assignments using Forms-on-a-Disk software and extensive spreadsheets.
Researched NRI’s, JOA's, JV Agreements and other land documents regarding contractual obligations and/or depth restrictions.
Maintained the Lease and ROW Bonds for the Appalachia Area.
Assisted Landmen with responding to questions from other working interest owners or royalty interest owners.
Revised working interests and royalty interests based on deeds, assignments, transfers, judgments and decrees furnished by lessors or working interest owners. Reviewed land files to determine ownership interest in company lands.
Assisted in well proposals and regulatory-permitting matters. Responds to third party inquiries.
Assisted in acquisition and divestiture due diligence.
Maintained department paper/electronic files by filing paper copies to fileroom and scanning to DocVue for Lease Dept.
Assisted Lease Dept. in maintain and scan documents into DocVue.
Land Administrative Assistant to Land Director October 2009 to March 2015
Coordinated calendars, travel arrangements and departmental meetings for Land Director and Land Managers.
Coordinated calendars, travel arrangements and departmental meetings for Land Director and Land Managers.
Handled confidential information and use judgment in notifying the appropriate parties.
Prepared Partner well proposals; Contracts; Assignments; Joint Operating Agreements; Land’s part of the TCM and OCM presentation; and Broker’s Contracts.
Assisted Land Director and Landman with OBO proposals and Legal Demands.
Coordinated with Accounting and distribute Quarterly UMI/Expense and Revenue Reports to Land Owners that have submitted a UMI Demand.
Coordinated with other departments for new hire office space, IT requests, HR and supplies.
Ordered office supplies for department members while keeping the department’s budget in mind.
Notarized documents for department and other departments, when requested.
Arranged Department’s social outings in Company Suite, which includes catered food and passing out tickets and coordinate carpooling with parking passes.
Special Projects:
oDesigned and maintain the Land Group’s electronic folder structure and merged two land department’s electronic folders into one.
oResearched and initiated the new Certified Mail Process (Pitney Bowes) in the company.
oTook the initiative to create a New Hire Supply Packet and forwarded onto Office Supply/Facilities Department and collaborated in the design of a Helpful Numbers List for New Hires.
oDesigned folder structure for the SVT project for the MLP. Continually maintained folders throughout project. Initiated and planned meetings between departments to validate information.
oCreated new processes for organizing and maintaining electronic and paper files of the Louisiana Title Opinions and Curative.
oCollaborated with IT to create process maps for the Workovers & Recompletions Automation Process.
oDesigned a new filing system of the Louisiana Abstract Files stored in department file room and supervise part-time personnel in creation and organization of folders.
Long-Term Contract Positions December 2008 to October 2009
Frontline Source Group - Administrative Assistant positions and assisted EXCO Resources, Inc.- IT Department with Inventory of IT equipment including all computers and cell phones.
The Vince Hagan Co. October 2007 to November 2008
Executive Administrative Assistant to the President, VP-Finance and Sales VPs
Answered high volume of incoming calls from clients and colleagues, maintained calendars, arranged travel, ordered/picked up lunch and handled personal errands.
Acted as liaison and maintained open lines of communication among senior executives, salesmen, and staff.
Coordinated annual Las Vegas Convention including timing of transportation routes of the batch plants across multiple states; shipping of booth and products; booth setup/rental; and travel arrangements of participants.
Coordinated build-out of conference room, included ordering of furniture, flooring, and appliances.
Supervised personal assistant’s schedule w/errands, shopping, cleaning and watching home during owner’s absence.
Managed Hawaii Villa via website rentals, and local real estate company.
Produced company reports, equipment manuals, and advertisement brochures/flyers.
Maintained company website and coordinated special projects.
Coordinated advertisement through magazines, brochures and flyers.
Prepared/maintained production files of manufactured equipment from beginning to delivery of product.
Acted as liaison of owner’s mother’s estate, with the selling of home and all personal items.
Long-Term Contract Positions June 2006 to September 2007
DfwHR, LLC – Hunt Oil Company - Executive Admin Assistant to Landman
Imprimis Staffing - Crescent Real Estate - Admin Asst II to Contract Manager
Imprimis Staffing - Methodist Mansfield Med Cntr - Executive Admin Assistant to President
First Broadcasting, LLC March 2005 to December 2005
Executive Administrative Assistant to Engineering/Technology Group’s EVP, SrVP, VP and Manager
Conducted special projects from the President, EVPs, SrVPs, VPs and Chairman of the company.
Coordinated construction/engineering projects via Microsoft Project, notifying upper management.
Arranged extensive travel arrangements, prepared expense reports, and assimilate personal accounts.
Interacted with and assisted in managing construction/engineering vendors regarding orders, services, timetables, and other matters.
Managed and approved all utilities bills for 11 radio stations throughout the country.
Composed, produced and distributed proposals, purchased orders, correspondence, presentation materials for all construction/engineering projects.
St. Jude Medical
Area Administrative Assistant to Area Vice President, five Senior Sales Directors and approximately 135 sales representatives across a seven-state area
Coordinated new office in an Executive Suite in Irving, TX, by ordering office furniture, equipment and supplies. Transferred files from the California Corporate Office and VP’s home office.
Answered high volume of incoming calls from clients and colleagues, coordinated extensive travel arrangements, prepared expense reports, and assimilated personal accounts.
Supervised and trained temp-to-hire administrative assistant.
Arranged territory meetings/luncheons/dinners including out-of-state award banquets.
Developed and edit complex business documents from limited information with minimal guidance.
HR liaison for approximately 140 sales reps between the area office and corporate in California/Minnesota. Arranged office visits, offer letters, employment agreements, all HR forms, travel/lodging arrangements for recruits, benefit questions, employee files, orientation, EEOC, etc. Managed employee personnel files and database with all new hires, transfers and terminations.
Processed sales orders/product orders for sales representatives and hospitals. Maintained hospital files with contracts and new pricing.
Processed/tracked regional grant requests and donations within South Southwest Area.
Managed product inventory at area office and throughout territory by ordering and notifying representatives of expired product.
Coordinated the closure of the office and transferring of files back to corporate.
EDUCATION AND COMPUTER SKILLS
DeSoto High School, Graduate
Cedar Valley Community College – Real Estate Course
Software experience:
Microsoft Windows
Microsoft Office
Excalibur/Browser Query Quorum
OnBase
DocVue
Forms-On-A-Disk
Microsoft Project
Visio
Microsoft Access
Concur
ADP
Contact this candidate