Administrative Officer
Resume:
JAY L. MALTU
BLOCK ** / LOT **-A, ACACIA STREET.
Bagong Pag-asa Taguig Homeowners Association Inc. (BPTHAI), Brgy. Calzada, Tipas, Taguig City, NCR, Philippines Mobile: (PHILS.) +63-967-***-****
E-mail add.: ********@*****.***
Private & Confidential 1
Management & Leadership
A professional career with over 22 years of dynamic leadership, proficiency, well-honed expertise in Administrative Functions, Contracts Preparation and Performance Management. Solution oriented approach with excellent work relationship skills, successfully and consistently delivering responsibilities of business-market generation and customer satisfaction. Result oriented and achiever with integrity and work ethics.
PROFESSIONAL VALUE
Expertise in administrative function and development
Strong analytical skills including trends analysis and the ability to develop innovative tactics to resolve problems
Building corporate value through lasting relationships with vendors and clients
Team leadership with a clear sense of mission, values and direction
Energetic and entrepreneurial with hands on approach EDUCATION AND TRAINING
Graduated: Bachelor in Business Administration – Marketing Major Polytechnic University of the Philippines (PUP)
29th November, 1996
Graduated: Basic Computer Application
Comchest Computer Training Program
18th November, 1997
Attended & Completed: ISO 9001:2015 – Awareness Training – 01st - 05th December, 2016
Attended & Completed: Intensive English Business Course – 06th February to 07th May, 2011
Attended & Completed: Organizational Behaviour – 30th June to 02nd July, 2009
Attended & Completed: HACCP – The Principles & Practical Approach – 16th to 17th June, 2008
Attended & Completed: Assertive Behaviour – 08th June, 2000
Attended & Completed: Coping With Marketing Problems in the Year 2000 – 20th November, 1993
EMPLOYMENT HISTORY
Senior Estimation Officer – May 2012–May 18, 2021
Industrial Catering, Events & Banqueting Divisions JAY L. MALTU
Block 14 / Lot 11-A, Acacia Street.
Bagong Pag-asa Taguig Homeowners Association Inc.
(BPTHAI), Brgy. Calzada, Tipas,
Taguig City, NCR, Philippines
Mobile: (PHILS.) +63-967-***-****
********@*****.***
Private & Confidential 2
NESMA TRADING CO. LTD. AL KHOBAR, K.S.A., A L EADING SERVICE PROVIDER IN INDUSTRIAL CATERING, EVENTS AND BANQUETING
Accountable for the timely and accurate delivery of technical estimation tasks assigned by the Estimation Unit Head and the Commercial Development Manager (quantity estimation, materials pricing, manpower pricing, equipment and vehicle pricing, overheads pricing, contingency estimation, and technical package preparation).
Accountable for providing quality administrative support to the Estimation Unit Head during the preparation of tender packages (printing of BID documents received from clients, ensuring completeness of tender documents to be submitted to clients and updating the estimation schedule).
Accountable for the timely production of the finalized tender package and ensuring its completeness and always ahead of the scheduled submission date.
Accountable for maintaining the BID database up-to-date, based on feedback from the Estimation Unit Head and the Commercial Development Manager.
Accountable for the proper record keeping of estimation job documents in accordance with the established filing principles of the Commercial Department.
Supports the Estimation Unit Head and the Commercial Development Manager in all the estimation tasks.
Interfaces with all work units within the organization and with the corporate support functions of the company in the context of the tender preparation. Procurement Officer – June 2010 – April 2012
Industrial Catering, Events & Banqueting Divisions NESMA TRADING CO. LTD. AL KHOBAR, K.S.A., A L EADING SERVICE PROVIDER IN INDUSTRIAL CATERING, EVENTS AND BANQUETING
Responsible for the processing and flow of the procurement transactions related to the nature of business that the company is engaged in a timely and cost efficient manner.
Executes procurement transactions and ensures prompt requisitions of materials at minimum cost in accordance with the set specifications.
Contacts and builds strong relationship with suppliers and assists in the pre-qualification of suppliers according to the Company’s Standard Procedures.
Conducts price market survey and deals commercial negotiations with the suppliers.
Ensures proper documentations both physical and electronic of all the procurement transactions.
Manages difficult issues related to procurement transactions (i.e. delays, inadequate quality and quantity of delivered materials, etc.) and deals with immediate action.
Identifies opportunities for cost savings (i.e. through consolidating purchases, utilizing slow moving items, etc.) and makes recommendations to the immediate superior. JAY L. MALTU
Block 14 / Lot 11-A, Acacia Street.
Bagong Pag-asa Taguig Homeowners Association Inc.
(BPTHAI), Brgy. Calzada, Tipas,
Taguig City, NCR, Philippines
Mobile: (PHILS.) +63-967-***-****
********@*****.***
Private & Confidential 3
Executive Secretary for the Division Manager – March 2007 – May 2010 Industrial Catering, Events & Banqueting Divisions NESMA TRADING CO. LTD. AL KHOBAR, K.S.A., A L EADING SERVICE PROVIDER IN INDUSTRIAL CATERING, EVENTS AND BANQUETING
Responsible for processing of all correspondence from the Division Manager as well as opening and prioritizing all incoming information.
Responsible for handling the flow of information through the division and that all materials are given to the correct/concern individual to ensure completion of work.
Maintain records of all documentation, file materials, manage data entry and even set-up databases and other relevant data information.
Opening, sorting and categorizing all incoming information to the division and getting it to the appropriate people in a timely manner.
Process all outgoing communication in the form of e-mails, letters, voice messages or other forms of communication.
Schedule of appointments, meetings and personal appearances by the Division Manager. Administrative Assistant - Controllers Department (CTL)-Accounting Division (CTAC) – 03rd March 2006 – 01st February 2007 UNDER DEVELOPMENT BANK OF THE PHILIPPINES (DBP) SERVICES MAKATI CITY, NCR, PHILIPPINES AND ASSIGNED AT ASIAN DEVELOPMENT BANK MANDALUYONG CITY, NCR, PHILIPPINES
Organize the receipt of documents for both CTAC-AP/SC and CTAC-TC/AR by creating a list on a first-in first-out basis in order for the processor to have a separate validation of documents received and for the documents to be properly monitored.
For CTAC-AP/SC (Accounts Payable/Staff Consultant); log and update received documents such as copy of contract, offer letter, confirmation of acceptance, notice to proceed, contract variation, claim form and other documents related to staff consultant’s engagement in a project and payment of their claims and services in CTL-Document Log System for processor’s easy review and update of pending status of consultants claims and payments.
Prepare vouchers for advance and lump sum payments for staff consultants in accordance with the payment procedure indicated in the contract set by ADB and agreed by the staff consultant.
For CTAC-TC/AR (Travel Claims/Accounts Receivable); tag all received RRBT (Request for Reimbursement of Business Travel) with attached supporting documents related to business travel coming from HQ (Head Quarter) and RM (Resident Mission) staff in AES Tagging Facility System to properly monitor the number of claims being received and endorsed in each respective assigned processor.
Assist processors in performing their works by giving all the documents they need to be able to meet the deadline implemented in processing of claims for both CTAC-AP/SC and CTAC- TC/AR.
JAY L. MALTU
Block 14 / Lot 11-A, Acacia Street.
Bagong Pag-asa Taguig Homeowners Association Inc.
(BPTHAI), Brgy. Calzada, Tipas,
Taguig City, NCR, Philippines
Mobile: (PHILS.) +63-967-***-****
********@*****.***
Private & Confidential 4
Collate all processed vouchers and liquidation claims from the checkers and have them signed by the Financial Control Specialist and ensure the confirmation of these processed vouchers and liquidation claims in the system.
Administrative/Training Assistant – Budget, Personnel & Management Systems Department (BPMSD)-Human Resources Division (BPHR) – 23rd February – 31st December 2004
UNDER STAFF ALLIANCE INC. MAKATI CITY, NCR, PHILIPPINES AND ASSIGNED AT ASIAN DEVELOPMENT BANK MANDALUYONG CITY, NCR, PHILIPPINES
Ensure that logistical requirements, as specified by the trainer, are met by scheduling of all works, assigning tasks, coordinating the arrangement, monitoring performance and taking corrective action when necessary. Prepare annual schedule and monthly announcement of in- house training programs to invite nominations; maintains and monitors participating nominations to advise the professional staff if there are enough nominees for the training program to be conducted; ensures that all nominees are informed of training details; maintains the Training and Development Sub-system (TADS) to update participant’s records; and answers routine queries relating to training programs and nomination procedures.
In-charge of the preparation and reproduction of course materials, posters and visual aids; checks training materials to ensure quality and readability; and implements improvement as necessary. Collate, extract and compile feedback from participants to produce timely and accurate reports and summary; prepares statistics on training programs as required. Catalogue and maintain the materials in training library of BPHR to ensure easy retrieval. Perform over- all administrative functions in our division and see to it all documents were properly filed and stored.
Corporate Underwriting & Enrolment Specialist / Contract & Underwriting Assistant / Membership Assistant & Enrolment Processor – Plan Management Department – 04th February 1998 – 15th November 2002 ORANGE HEALTHCARE INC. (FORMERLY AETNA HEALTHCARE INC.) MAKATI CITY, NCR, PHILIPPINES
AS CORPORATE UNDERWRITING & ENROLMENT SPECIALIST:
Review and check load-sheets, master-application, master-list and other documents needed in underwriting process. Evaluate and approved members individually base on eligibility requirements set in underwriting procedures. Make decision with regards to the medical condition of every member enrolled and inform clients for the status of their inclusion in Healthcare coverage. Process approved applications and prepares data information needed in the system and print HNO ID’s of every approved member. Prepare feedback letter or action memo for clients concern with regards to the status of their members/employees. AS CONTRACT & UNDERWRITING ASSISTANT:
Prepare Health Service Agreement and Special Endorsement of any account base on the data included on the submitted load-sheet and master-application on a given turnaround time. Review prepared contract or Health Service Agreement and see to it that all data needed and JAY L. MALTU
Block 14 / Lot 11-A, Acacia Street.
Bagong Pag-asa Taguig Homeowners Association Inc.
(BPTHAI), Brgy. Calzada, Tipas,
Taguig City, NCR, Philippines
Mobile: (PHILS.) +63-967-***-****
********@*****.***
Private & Confidential 5
agreed policy; medical benefits and other aspects were thoroughly defined in the prepared contract.
AS MEMBERSHIP ASSISTANT & ENROLMENT PROCESSOR:
Entertain clients or members availing our products and services. Pre-screen of application forms and corporate load-sheet and master-list. Pre-code application forms and master-list, assign member number on every approved member. Upload and encode data information of every approved member in the MHS system. Download date information that had been encoded in the MHS system and transfer these data in ID Processing system. Print ID card in MSWord format using the cheetah card printer. Inform clients about their approved application forms and send them their respective HMO ID. Prepare monthly reports on our department stocks and list of accounts that have been closed. Assists my supervisor in preparing reports of our manager and assists newly hired employees on the work that were assigned to them.
General Clerk / Data Encoder – Motor Car Insurance Department – 08th July – 31st December 1996
Under WORKMATE PHILIPPINES INC. MAKATI CITY, NCR, PHILIPPINES and assigned at PRUDENTIAL GUARANTEE & ASSURANCE COMPANY, INC. MAKATI CITY, NCR, PHILIPPINES
Check documents submitted by the clients if complete. Encode data information in the system and see to it that data are complete. Assist my supervisor in preparing reports on processed car insurance. File finished documents and reports checked by my supervisor. Entertain walk-in clients and phone calls.
Other Part-Time Jobs Employed During College Days:
1995 – Service Crew - Fruity Foods Corporation (A Franchise of Jollibee Foods Corporation), Jollibee Branch Outlet, Robinsons Gallery Level 1, Quezon City, NCR, Philippines.
1992-1993 – Display Merchandizer/Stocker – SM Corporation, SM Supermarket Branch, SM Centre Point, Sta. Mesa, Manila, NCR, Philippines PERSONAL INFORMATION
Date Of Birth: 16th November 1972
Age: 49
Marital Status: Married
Nationality: Filipino (Philippines)
JAY L. MALTU
Block 14 / Lot 11-A, Acacia Street.
Bagong Pag-asa Taguig Homeowners Association Inc.
(BPTHAI), Brgy. Calzada, Tipas,
Taguig City, NCR, Philippines
Mobile: (PHILS.) +63-967-***-****
********@*****.***
Private & Confidential 6
CHARACTER REFERENCE:
Mark James Alderson
General Manager
Nesma Catering Services – Nesma Trading Co. Ltd.
Tel: +966-**-****-***/445/446 Fax: +966-**-****-*** / 897 4926 Mob: +966-**-***-**** E-mail: ************@*****.*** Jihad W. Kannan
Executive Operations Manager
Nesma Catering Services – Nesma Trading Co. Ltd.
Tel: +966-**-****-***/451 Fax +966-**-****-*** / 897 4926 Mob: (+966) 50 0846 E-mail: ******@*****.***
Samir Abi Faris
Commercial Development Manager
Nesma Catering Services – Nesma Trading Co. Ltd.
Tel: +966-**-****-***/468 Fax: +966-**-****-*** / 897 4926 Mob: +966-**-***-**** E-mail: ******@*****.***
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