Hr Assistant Administration Manager

Resume

Mrs. Noha M. K. Fouad,GHRM

Address: Doha – Qatar Telephone: Home +974-*****-***

E-mail *******@*****.*** Mobile +974-*****-***

OBJECTIVE

A challenging position related to HR and Administration management, with multi National Corporation, where my qualification and communication skills can be employed and developed.

RELEVANT EXPERIENCE

HR & Admin Manager 2016 till 2021

Qatar National Services Co Doha – Qatar

1)Ensuring compliance with legal, contractual or statutory procedures on personnel management such as recruiting, welfare benefits and work contract termination.

2)Defining job positions for recruitment and managing the interview process carrying out staff induction for new team members.

3)Managing personnel’s individual and collective development, such as training, assessment and promotions, Staff workmen compensation policies & health insurance.

4)Overseeing the smooth running of HR related administrative tasks, such as holiday management, sick leave, replacement jobs and wage payments.

5)Following up litigation and disputes involving company personnel.

6)Coordinate with PRO for Employment and Commercial applications/documentation. (Employment Visa, QID, Health Card, Exit permit, Visa cancelation and business documents such as Commercial Registration, Establishment Card, and Trade License

7)Conduct & attend meeting with senior management, employees and applicants who wish to join the company. They will spend several hours taking care of a wider variety of administrative matters for daily running of the company Following up new business opportunities and setting up meetings

8)Perform day to day administrative activities

9)Provide support to all the administrative as well as operation staff.

10)Provide sufficient man power as per scope of work.

11)Provide accommodation & transportation of employees, execute all exit procedures that must be done locally

12)Support current and future business needs through the development, engagement, motivation and preservation of human capital

13)Oversee and manage a performance appraisal system that drives high performance

14) Maintain all human resource records through the effective use of the Company systems provided in accordance with local labor laws; keeping past and current records accurate and relevant

15)WPS execution with immigration and finance to ensure legal compliance

16)Handle the issues between the companies and the government authorities considering all related departments like: Immigrations, ministry of economy and trading, chamber of commerce, labour court etc.

17) Familiar with social media and other professional networks

HR & Admin Head / Translator 2014 - 2016

Global Advisory Doha – Qatar

1)Develops and maintains a human resources system that meets top management information needs.

2)Identifies legal requirements and government reporting regulations affecting human resources functions and ensures policies, procedures, and reporting are in compliance.

3)Recruits, interviews, tests, and selects employees to fill vacant positions.

4)Plans and conducts new employee orientation to foster positive attitude toward Company goals.

5)Keeps records of benefits plans participation such as insurance and pension plan, personnel transactions such as hires, promotions, transfers, performance reviews, and terminations, and employee statistics for government reporting.

6)Administers benefits programs such as health, insurance, pension plans, vacation, sick leave, leave of absence, and employee assistance.

7)Prepares budget of human resources operations.

8)Ensure operation run smoothly within departments

9)Ensure contracts, insurance requirements, and government regulations and safety standards are followed properly.

10)Review of contracts related to the purchase or sale of equipment, materials, supplies, products, or services.

11)Perform executive level administrative and supervisory work necessary to direct the building maintenance building support, vehicle maintenance and travel arrangements.

12)Coordinate, Process and compile monthly expenses/reports for departments and for vendors such as; Security, Pantry, Housekeeping.

13)Monitor the payments of bills and verification as per terms of agreement with vendors or parties.

14)Prepares employee separation notices and related documentation, and conducts exit interviews to determine reasons behind separations.

15)developing and implementing policies on issues like working conditions, performance management, equal opportunities, disciplinary procedures and absence management

16)Identifies legal requirements and government reporting regulations affecting human resources functions and ensures policies, procedures, and reporting are in compliance

17)Administers benefits programs such as life, health, and dental insurance, pension plans, vacation, sick leave, leave of absence, and employee assistance

HR and Administration Manager – (Translator) 2009 - 2014

Akinisi & Ekin Joint Venture (New Doha International Airport) Doha – Qatar

1)Administer compensation, benefits, performance management systems, safety and recreation programs.

2)Identify staff vacancies and recruit, interview and select applicants.

3)Allocate human resources, ensuring appropriate matches between personnel.

4)Provide current and prospective employees with information about policies, job duties, working conditions, wages, and opportunities for promotion and employee benefits.

5)Perform difficult staffing duties, including dealing with understaffing, refereeing disputes, firing employees, and administering disciplinary procedures.

6)Conduct induction for the new comers and present code of ethics of the company

7)Prepare daily plan and work schedule for all administrative staff

8)Prepare monthly budget for Head Office and maintain budget reports that include salaries and payroll.

9)Supervise employee records keeping for employee status changes in timely fashion.

10)Supervise the process of all personnel action forms (Contracts) and assure proper approvals.

11)Participate in hiring process including coordinating job posting on Web site, reviewing resumes, performing telephone interviews and reference checks.

12)Handle and follow-up all Immigration requirements (Entry Visa, RP processing, Exit Permit, expiry RP, Passports and Health Card.)

13)Arrange reservations, transportation and accommodations (Hotels, housing, travels, car rentals and service contracts… etc.).

Facilities Manager 2007 - 2009

HSBC Bank Middle East Limited Doha – Qatar

1)Responsible for all HSF activities for the bank head offices and other branches

2)Conducting fire drill half yearly for all HSBC branches

3)Up-date evacuation procedure and assigned assembly points for all staff

4)Arrange for Fire fighting and First Aid basic training courses for all HSBC staff

5)Arrange to increase the staff awareness of health and safety procedures and followed banks rules and regulation.

6)Ensure that Security Systems - CCTV, DVR, LANEX and Fire Alarm Systems are operating effectively. Ensure that all ATM’s Lanex Systems are operational as per the checklist.

7)Weekly checking CCTV / DVR at all branches & ATM Lanex systems as per the check list, review and obtain signature from Manager CRE and audit review.

8)Make sure that the following facility items maintenance contracts is valid

CCTV and DVR Systems (Branches & Staff Quarters)

Signage maintenance Contracts

Cleaning Service Contracts (Branches + Staff Quarters)

ATM Cleaning services

Security Guard Contract (Branches + Staff Quarters)

Fire Alarm System Maintenance

9)Ensure that maintenance is completed as per schedule and reports for all the systems are obtained from the vendor and are forwarded to Audit review.

10)Conduct weekly visits to the Branch / Department Manager to review the Service provided.

HR Assistant / Senior Administrative Assistant / Translator 2005 - 2007

Ideal Solutions Company Doha – Qatar

1)Handling all kinds of incoming correspondence properly (Sign, register, photocopy, stamp, present to GM, follow-up, reply, take action on appropriate approved decision.

2)Business & Technical Documentation & Presentation using computers & software like MS Word, Excel, Power Point, and Document Management System.

3)Present confidential correspondence to GM ASAP without opening or reading it.

4)Setup and coordination of GM appointments (Prepare and conduct phone calls, emails, letters, or faxes. Define suitable non-conflicting date, time, location, and participants. Confirm with GM, Set in GM appointment schedule. Follow up till accomplishment. Document results)

5)Make all travel arrangements of the company staff (Letters, Visas, Tickets,

6)Accommodation …etc.)

7)Participation with GM in company meetings and work plans to generate proper minutes of meetings and outputs

8)Typing and delivery of professional & quality bilingual correspondences and documentation (Letters, Faxes, Emails, Reports, MOM …etc and distribute them as required to involved

9)Organization of travel arrangements to business visitors (Hotels, Visa …etc)

10)Distribution of work fairly to employees under supervision and evaluate performance.

11)Manage outgoing correspondence (envelopes, labels, attachments, copies, contact list, delivery, signature, filing, and follow up.)

12)Supervise, monitor and document company staff attendance and site visits (logs, statistics, reports, memos.)

13)Preserve confidentiality of company files, registers and business secrets.

Personal Data:-

Status: Married – 2 Children

Nationality: Egyptian

Education:-

B. A. Degree in English Language, Ain Shams University – Faculty of Al-Alsun

Studying Global Human Resource Management

Typing and Computer Skills:-

Typing English and Arabic

Windows 2000, 98, 95, 3.11

Microsoft Word

Microsoft Excel

Word Prefect W - WEB Searches and E-mail communication

Languages:-

English 1st Language Excellent

Arabic Mother Tongue Excellent

French 2nd Language Fair

Translation: English / Arabic / English

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