I am a dedicated administrative professional with extensive and diversified experience spanning over 10 years. I have gained valuable technical experience, combined with a creative and communicative manner. My MS Office and PowerPoint skills are solid. I pride myself in my organizational skills, attention to detail abilities along with an understanding nature and desire to help people.
Experience with Avaya and Meridian phone systems
Strong computer skills including:
oMS Office 16 including Outlook, Excel, Access and PowerPoint, Dynamix
oSharePoint – upload, insert, extract and create files and folders
oDOS
oProblem solving
oSensitive to confidentiality procedures
oExcellent accuracy in data entry
oBasic SAP – creating purchase orders
oNumerous proprietary applications including I Trak, ARC, Mobius, CCD
PROFESSIONAL EXPERIENCE
Randstad Contract, Calgary AB Oct. 2021 – Jan. 2022
Claims Examiner (Canada Life Insurance)
Working in DOS repository
Accessing claimant’s insurance information on BEN (in-house program)
Investigating and evaluating claims according to insurance policy agreement
Authorizing claim to be paid
Randstad Contract, Calgary, AB March 2018 – Dec. 2019
Administrative Assistant (Government of Alberta, City of Calgary)
Preparation and proofreading of Assessment Hearing files
Proofreading of several agreement government documents
Uploading highly confidential data into eCourt
Uploading and updating assessment data in LiveLink
Customer service – signing in Assessors, Agents and home owners/corporations
Providing information to clients/assessors pertaining to their file
Toombs Inc., Calgary, AB (Career Transition Firm) Oct. 2017– Mar. 2018
Administrative Assistant/Receptionist (Contract)
Professionally greeted new clients who have just gone through layoffs
Input client data into several databases
Managed calendars for five consultants
Formatted documents, created PowerPoint presentations
Prepared workshop materials and room setup for up to 8 workshops weekly
Government of Canada – ARC Department, Calgary, AB March 2017 – Oct. 2017
ARC Advisor – Administrative Assistant (Contract)
Assisted clients on the phone with their monthly Automated Reporting Card filing for social assistance
Recording Minutes
Opened mail; stamped verification documents, scanned and uploaded to SharePoint
Entered notes in Mobius to state that first and second verification letters have been sent to clients.
Upgraded Client page in ARC system and corrected individual files to standard format
SNC Lavalin Calgary, AB. (Engineering firm) January 2016 – Nov. 2016
Executive Assistant (Contract)
Reformatted documents, updated PDF files and unloaded into Share Point
Creating expense reports in Oracle
Coordinating travel for the manager including flights, hotels and preferences
Maintained Manager’s outlook calendar
Minute taking
Proofread documents and coordinated files between Calgary and Montreal offices
Interacted with SNC contractors, ensuring they knew all requirements for working on site – health and safety and appropriate trades certifications
United Communities Calgary, AB. (Land Developer) June 2015 – Dec. 2015
Reception, Administrative Assistant
TransCanada, Calgary, AB. (Contract) Oct. 2014 – Feb. 2015
Executive Assistant
Reported to the Director of Major Projects – IT, provided assistance with TransCanada’s repository program
Travel coordination
Minute taking
Maintained and created PowerPoint presentations outlining program’s process. Worked with templates and free design
Document control – uploaded IT files to SharePoint
Maintained Director’s Outlook calendar and coordinated offsite meetings
Imperial Oil, Shell Canada Calgary, AB. Feb. 2012 – Aug. 2014
Executive Assistant
SharePoint; uploading, extracting/inserting project documents (Engineering/HR)
On boarding, Off boarding contractors; submitting IT requests for hardware software and mobile phone requirements/provided assistance to project manager
Software profiling and access administration
Created expense reports in Oracle
Uploading personnel, confidential data into SharePoint
Closed-out & archived documents electronically, boxed hard copies, & shipped to external site
Arranged travel and accommodations
Created and submitted HS&E incident reports
English Teacher, Crete, Greece (Private English School) Sept. 2009 – Nov. 2012
Imperial Oil Resources Calgary, AB. (Contract) Aug. 2006 – Jan. 2009
Project Administrator Lead – Mackenzie Gas Project, Engineering Production Group
In charge of onboarding/off boarding contractors
Arranged travel for contractors/staff & provided Security with paperwork for vendor site access
Invoicing and reconciling invoices and entering POs in SAP
HS&E Incident reporting
Encana Corporation Calgary, AB. May 2003 – Aug 2006
Executive Assistant – Public Relations
Document management; created and maintained media lists and editorial calendars
Created Excel spreadsheets and PowerPoint presentations for the PRM
Maintained photo files
Facilitated and coordinated job fairs
Hopewell Residential Sept 2002 – March 2004
Elbow Valley Sales (part time)
Sales Assistant in Elbow Valley community
Answered specific questions regarding homes/courtyards
Presented new community to prospective buyers
Typed/proofread agreement documents
Emailed/couriered documents to clients
Apache Corporation Calgary, AB. May 1999 – Aug. 2003
Administrator – Data Entry Specialist (Well Logs)
Responsible for entering well log data into in-house software
Forwarded Application to Drill for ERCB Regulator for approval
Responsible for entering seismographic, borehole information into system
Maintained well log cards by appropriate location and filed accordingly
Data entry - Microsoft Access
EDUCATION
TEFL Certificate (Teaching English as a Foreign Language), Bow Valley College 2004
Business Writing Course, Mount Royal College 2000
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