Administrative Assistant Office
Resume:
Paul Tigeleiro
*** *** *****, ****** ******, NY *0314
WORK EXPERIENCE:
RGBSE, A Climatec Company May 2021-March 2022
Office Assistant
•Ordering, receiving, and delivering of parts for multiple jobs for multiple project managers.
•Ordered supplies for office.
•Created and maintained documents, i.e spreadsheets and word documents, in order to streamline ordering process.
•Performed routine and non-routine administrative, clerical and related duties in support of a team or individual.
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The HR Source, Landover, MD June 2019-March 2020
Administrative Assistant
•Contract work in Procurement Division for the Port Authority of New York and New Jersey.
•Perform routine and non-routine admninistrative, clerical and related duties in support of a team or an individual.
•Answer routine queries and prepare standard correspondence.
•Make travel arrangements, prepare briefings and presentations.
•Coordinate meetings and meeting agenda and scheduling of logistics and perform internet based research.
DSW Homes, Staten Island, NY December 2014 - December 2018
Administrative Assistant
•Supported a Controller, CFO and 15 project managers.
•Designed/created new spreadsheets, forms and correspondence to fit project needs.
•Verified and maintained input of daily hours and attendance, as well as reconciliation.
•Organized and maintained Executive Office and files, including email messages, incoming faxes, mail distribution, and Fed-Ex packaging.
•Generated monthly reports using Excel.
•Printed job cost reports and transposed them into Excel spreadsheets for data analysis.
•Responsible for assisting in implementing new systems to the offices in my area.
•Managed Accounts Payable, while assisting with administrative tasks and provided research and administrative support to all departments.
•Obtained and managed sub-contractor insurances. Sorting, coding and data entry.
•Entered and job coded invoices into Timberline system on a daily basis.
•Managed, maintained office equipment.
Firestone Complete Auto Care, Wayne, NJ March 2008 - December 2014
Administrative Assistant
•Managed Accounts Payable, including sorting, coding and data entry.
•Entered and code invoices into SAP, then send them to Corporate for payment.
•Checked payroll for 30 stores in SAP for accuracy before transmitting to Corporate.
•Supported a District Manager, 2 Assistant District Managers and 30 store Manages.
•Proofed and edited meeting notes, PowerPoint presentations, documents and job applications.
•Maintained calendars and schedules; arranged appointments, meetings, and conferences.
•Coordinated travel arrangements, prepared itineraries/agendas, and processed travel expenses.
•Designed/created new spreadsheets, forms and correspondence to fit project needs.
Ferreira Construction Inc., Branchburg, NJ February 2002 - February 2008
Administrative Assistant
•Verified and maintained input of daily hours and attendance, as well as reconciliation.
•Organized and maintained Executive Office and files, including email messages, incoming faxes, mail distribution, and Fed-Ex packaging.
•Generated monthly reports.
•Responsible for assisting in implementing new systems to the stores in my area.
•Supported all departments within the company.
•Reconciled all vendor monthly statements with Timberline Accounting System.
•Prepared monthly comparisons on all phone charges including cellular service.
•Assisted with the data collection of payroll timesheets on a weekly basis.
•Daily collection calls on outstanding accounts receivable balances.
•Assisted in preparing backup information for yearly audit.
•Responsible for the traffic inflow and outflow of all mail including priority service material.
•Maintained all office equipment and scheduled periodical maintenance.
•Reconciled petty cash on a daily basis.
EDUCATION:
DeVry University, Chicago, IL
B.S. in Technical Management in HR Management
Associates Degree in Business Administration in Business Administration
SKILLS:
•Microsoft Excel, Microsoft Word, Microsoft PowerPoint, Windows XP, Windows 7, Day force Payroll System, SAP, Lawson, and Homefront Software, Precision Builder, Timberline, QuickBooks 2017, Great Plains, Coins, Microsoft Teams, Monday.com
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