Procurement Manager Resources

BASIL MWEENE

: +260***-***-*** / +260***-***-*** : *****.******@*****.*** : Northrise–Ndola Zambia

RESULT-DRIVEN PROCUREMENT MANAGEMENT PROFESSIONAL/ SENIOR PROCUREMENT MANAGER

Seeking a challenging position as Procurement Executive, Procurement Manager, Procurement Specialist, Procurement Consultant, Regional Procurement Manager, Supply Chain Manager and Chief Procurement Officer with an organization that helps in achieving professional accolades, through excellence in teamwork and contributing to organizational & personal growth.

PROFILE SYNOPSIS

An accomplished and diligent performer with expertise and prowess over 20 years in managing gamut of activities spanning across the strategic planning, Procurement Management, process improvements, and team building. Extremely strong aptitude to understand complex operations processes and objectives & capitalize on gained knowledge to create value for the business. Knowledge to understand which purchases and investments are most beneficial

Exhibited prowess in heading new-set ups/ diversifications, managing supply chain functions with an emphasis on value addition to existing operations, escalating business progressively by generating significant cost savings and developing procedures & operational policies

Exceptional skills in performing financial analysis to influence procurement decisions and managing multimillion-dollar purchasing budgets

Ability to manage the vendor / supplier base to reduce lead time and cost wherever possible. Proficiency in formulating procurement strategies and identifying vendors for obtaining timely procurement of materials at favourable terms.

Unequivocal skills in managing effective Procurement programs and processes to assure continued success in customer satisfaction; expert skills in ascertaining areas of issues & implementing changes to improve performances

Versatile, innovative, and trustworthy management professional able to see “big picture” while staying on top of all the details. Excellent communication, team building, and relationship management skills

MAJOR ACHIEVEMENTS

Successfully setup a procurement department for Eastern water and sanitation company from scratch, put in place systems and procedures, built staff capacity, and offered technical support to senior management and heads of departments

Developed a Procurement Monitoring System for Open Contracting for Health (OC4H) on behalf of Transparency International Zambia, 2020

Conducted a capacity assessment and procurement documentation management systems audit for the Ministry of Youth, Sport and Child Development on behalf of the Public Procurement Authority (ZPPA), 2019

Saved more than $ 300,000 in 2014 by performing an in-depth audit as the Procurement and Supplies Manager for Eastern Water and Sewerage Company Limited, identifying areas for strategic cost control and vendor renegotiation

Developed and rolled out new corporate procurement policies and standard methodology; implemented controls to centralize purchasing, improving productivity by 31%, 2015

Negotiated service levels agreements between suppliers and strategic business units across eastern province, 2014-2015

Trained more 900 procurement professionals in Zambia and East Africa through continuous professional development for various companies including First Quantum Minerals Limited; Bank of Zambia; Zambia Air Force; The America Embassy IN Zambia; National Environmental Management Authority (Uganda), Diamond Bank (Kenya), Reserve Bank of Malawi and many others, 201I and 2021

Attained the Zambia Institute of Purchasing and Supply Best facilitator of procurement and supply chain CPD programs, 2016

Won the best manager of the year at NIEC School of Business Management Trust, 2009

WORK EXPERIENCE

Current: July 2021

Zambia Postal Services Corporation Limited: Zambia – Procurement Manager

Plan and implement robust purchasing strategies in liaison with the end-users so as to obtain required goods and services from local and foreign suppliers economically. promptly and continually;

Championing a strong culture of ethics and corporate compliance;

Design documents, supervise the administration process of supply by regulating inputs, ordering and local and foreign purchase formalities;

Survey supply markets, enquire and qualify suppliers on basis of price competitiveness, quality and delivery performance, negotiate, re-negotiate or terminate orders or contracts as may be recommended when changes occur to warrant such action;

Prepare bid documents, participate in the Procurement Committee by inviting tenders, circulating lenders, guidelines, procedures and regulations to members, take and prepare minutes and submit according to the Zambia Public Procurement Authority requirements:

Check and sign orders/ contract of purchases to ensure pertinent terms and conditions are clearly stated, documented to protect the Corporation from unnecessary or unauthorized commitments at all times

Provide procurement and stores information and/or participate in the management planning by attending or reporting -monthly reports and any other reports as may be assigned by the supervisor as management planning input for information or further action:

April 2020 to date: Olympus Business and Consulting Limited – Zambia: Procurement Consultant

Key Deliverables

Delivered a key note presentation on Engineers and Procurement: Is the Time to Redefine our Relationship at the EIZ Annual General Conference in Livingstone on 17th April, 2021

Delivering procurement advice to local authority clients during project delivery, including but not limited to: development of business cases, procurement strategy, evaluation criteria, tender documentation;

Providing advice on compliance with Public Contracts Regulations and legislative requirements during the course of project delivery;

Delivering technical work associated with project delivery, including but not limited to: development of service specifications, method statements, pricing schedules, evaluation of bids;

Supporting with the management of supplier relationship and negotiations on behalf of local authority clients; ·

Report writing and presentation of results and recommendations;

Developing bids for new projects and actively undertaking business development in order to further grow the procurement work stream; ·

Internal management and coordination of project teams to include: Planning and assigning responsibilities for project staff; Ensuring timely input is received from project staff; and Liaison with Project Director and Project Board on strategic project issues.

Managing deadlines/deliverables;

Project team and client communications including updates on project progress;

Ensuring project documents are complete, current, and appropriately stored;

Regular financial project reporting including analysing variation from project budget and initiating corrective actions; and

Setting up and maintenance of risk registers, change logs, issue registers.

October 2019 -March 2020 with DAPP Zambia: Ndola – Zambia: Senior Procurement Manager

Key Deliverables

Overseeing ten project implementation units and handled demand and supply planning, forecasting, inventory, and project procurement planning.

Administering 50+ staff while managing supply chain from operational material procurement to final project delivery.

Analysing demand metrics to optimize global demand and supply planning, and leverage data to forecast operations material and inventory requirements. Developing relationships with logistics vendors and work with project managers and project coordinators to establish operations requirements. Maintaining record of 90 percent acquisitions success rate

Successfully implementing cost-analysis to control costs and actualize plans to reduce procurement and logistics costs, imparting training to new hires and mentor staff on new business processes.

Directing development and implementation of key strategies /plans and making sure the end-to-end provision of procurement solution. Playing a fundamental role in discovering profitable suppliers and initiate business and organization partnerships. Negotiating with external vendors to secure advantageous terms

Approving the ordering of necessary goods and services

Tracking and reporting key functional metrics to reduce expenses and improve effectiveness

Finalizing purchase details of orders and deliveries

Overseeing all procurement and inventory to establish equilibrium in using and purchasing supplies. Investigating the market and perform research to identify whether a potential acquisition is feasible and beneficial.

Developing projections of future demand to be prepared.

Considering reports from consultants and investigators to make a more informed decision.

Ensuring skills enhancement and development of every individual in the team by providing direction, and training to the team.

January 2017 - September 2019 with Olympus Management Consulting Limited: Procurement Consultant- Different Client Organisations

Consultancy and training areas of expertise includes Business portfolio growth, Advanced Negotiation techniques, Cost modelling and Total Cost of Ownership, purchasing category strategy, Optimisation of Purchasing organisations, Purchasing best practices (audit, business award process, KPI’s), Coaching / Leadership, SRM (supplier relationship management), Sustainable procurement initiatives & Risk management

Key Deliverables

Entrusted with the overall accountability of developing and leading the development of the plan, maintaining alignment of operations scope with strategic objectives. Directed development and implementation of key strategies plans and making sure the end-to-end provision of Procurement solution. Implemented new or improved supply chain processes.

Responsible for overseeing and managing company's overall procurement strategy and operations in order to maximize the process efficiency and productivity; performed capacity assessment and procurement documentation systems audits for ministry of sport, youth and child development on behalf of ZPPA.

Delivered technical work associated with project delivery, including but not limited to: development of service specifications, method statements, pricing schedules, evaluation of bids;

Supporting with the management of supplier relationship and negotiations on behalf of local authority clients; · Report writing and presentation of results and recommendations.

Inspired the Procurement Team to achieve their productivity, efficiency, accuracy, and effectiveness of goals.

Established procurement monitoring framework and training manual on open contracting for health (OC4H) for civil society organizations on behalf of TI-Z. Provided advice on compliance with Public Contracts Regulations and legislative requirements during project delivery

Managed Internal and coordinated with project teams to include:

oPlanning and assigning responsibilities for project staff; o Ensuring timely input is received from project staff; and

o Liaised with Project Director and Project Board on strategic project issues.

o Managed deadlines/deliverables.

o Project team and client communications including updates on project progress; · Ensuring project documents are complete, current, and appropriately stored.

o Regular financial project reporting including analysing variation from project budget and initiating corrective actions; and

o Set up and maintenance of risk registers, change logs, issue registers

November 2013- October 2016 Eastern and Sanitation Company Limited – Zambia: Procurement and Supplies Manager

Key Deliverables

Accountable for developing and implementing purchasing policies, processes, and strategic plans; overseeing the implementation of the procurement and contract systems

Provided expertise to the Managing Director, Technical Manager and District Managers in the cost-effective and timely delivery of services including equipment and materials acquisition, shipping, transportation, risk management, compliance, and contract close-out. Commanded complex and significant supplier negotiations. Piloted the Procurement team

Ensured compliance to purchasing agreements, policies, procedures, contract terms and conditions

Applied competitive bid processes for procuring goods and services in accordance with purchasing policies. Negotiate product supply and service agreements that best meet the needs of the operation in relation to price, quality, service and -availability

Advised and assisted other employees in the proper method to conduct negotiations and analyze results relating to purchase orders, goods, and service agreements, tendering and contract development.

Successfully developed performance measures for the Procurement function and report to senior management

Identified risks and develop contingency plans to address potential supply disruptions

Managed the project expediting, site warehousing and logistics function

PRIOR WORK EXPERIENCE

August 2007 - September 2013 with NIEC School of Business Management Trust, Ndola Zambia as Registrar / Buyer

January 2005 - August 2007 with ZAMPOST College, Ndola Zambia as Part Time Lecturer

January 1997 - December 2004 with Olympus College of Business Studies, Ndola Zambia as Training Coordinator

ACADEMIC CREDENTIALS

Master of Business Administration – Open University Malaysia, 2018

Post Graduate Diploma in Purchasing & Supply – CIPS, 2013

Advanced Diploma in Purchasing & Supply – CIPS, 2012

Foundation Diploma in Purchasing & Supply – CIPS, 2011

Graduate Diploma in Monitoring & Evaluation—Cavendish University Zambia, 2010

Advanced Diploma in Project Management—ICM, 2006

Certificate in Marketing – ICM, 2005

Certificate is Selling and sales Management—LCC, 1993

Innovation Driven Procurement - DM Management Lab-USA, 2010

Trainer of trainers – CIPS- Lusaka-Zambia, 2008

Game Changing procurement –Lusaka CIPS, 2014

Trainer of trainers- CIPS- Johannesburg –South Africa, 2007

Supervisory management training – Ndola 2006

Developing HIV/AIDS Policy in Learning Institutions- TVTC/TEVETA, 2005

Computer skills: Well-versed with Microsoft word office, Word, Excel, Power point, Outlook and Internet

PERSONAL DETAILS

Linguistic Abilities: English Date of Birth: 3rd March 1971 Residence: Zambia-

REFERENCES

1.Mrs Lillian Kampambwe – Former Director NIEC School – 260-***-***-***: ***.*****@*****.***,

2.Mr Kizzy Moonga – Former Assistant Director –Procurement BOZ- 260 953 685 *********.*******@*****.***:

3.Ms Charity Daka – Human Resources Manager Eastern Water and Sanitation – 260-***-***-***: *******@****.**.**

Core Skills:

Strategic Planning

Supply Chain Management

Procurement Management

Tender Estimation

Contract Management

Cost Optimization

Inventory Control

Staff Development

Contract Negotiations

Vendor Relations

Inventory Management

Organizational Leadership

Innovation Performance

Process Improvements

Vendors & Suppliers Mgmt.

Team Management

Decision Making

Leadership Acumen

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