Loan Manager Administrative Assistant

LUZIMELDA G. BARKER

***** ******* *** **** *****, Lakeside, Ca. 92040-4826 H: 619-***-**** C: 619-***-****

Summary

An Accounts Payable Specialist with over 10 years of experience transitioning for a Full-time permanent position in the accounting department of a stable company. Expert in making daily calls to customers regarding aging payments; interacting with customers to resolve outstanding delinquency issues, and invoice payment. Capable of processing 2 or 3 ways matching high volume of Purchasing Orders invoices. Identify and execute the necessary process adjustments. Experience in processing payroll for multi-state manufacturing industries. Effective vendor relations for 1099. Systemically able to prepare and maintain an accurate aging report and various reports promptly. Vast knowledge of how to reconcile A/R A/P and general ledger, process, prepare billing and invoice customers, and mail statements to outstanding customers. Experience in Banking and loans with processing mortgage, veteran, FHA-Conventional, Small Business Loan, Consumer/Personal, car loans. Ability to work independently and prioritize/manage projects, solve problems and exercise judgment with little or no supervision. Completed and certified as Administrative Assistant and Accounting/Bookkeeper. Demonstrated professional demeanor work ethic and the ability to maintain confidential information.

Skills

A/P and A/R processes management

Detail-oriented and Results-oriented

GAAP Standards and Gov’t regulations

Sox compliance

ERP, MRI, IBM, E-auto, Jamies, EDI Financial software

Oracle NetSuite, Reynolds, and Reynolds, QuickBooks

Corporate Accounting and Bookkeeping

Payroll and knowledge of federal, state tax, local, and labor laws

General ledgers and journal entries

Vendor negotiations and management

Records Organization and management

Microsoft Suite, Outlook, excel spreadsheet, pivot, v-lookup.

Self-starter and multi-tasker.

Experience

Accounting Technician

12/13/2021-01/23/22

Vista Hill Foundation/Stein Education Center

San Diego, CA.

Received, and fulfilled petty cash requests for each classroom and facility daily.

Reconcile and audit Petty Cash accounts for all facilities weekly.

Maintain Petty Cash box.

Purchase office supplies for the classroom and each adult facility.

Receive invoices and route them to the appropriate department for approval.

Ensure approved invoices are returned promptly and coding is correctly applied.

Enter invoices and check requests in Sage 300.

Process monthly inventory of office supplies for the school.

Accounts payable Specialist

10/11/2021-11/07/2021

Contract-Solomon Page/Penske Automotive

San Diego, Ca.

Process accounts payable transactions for 3 car dealerships.

Collected, coded, reviewed, and matched all PO invoices with receiving/packing tickets, posted into Reynolds and Reynolds accounting systems.

Submitted non-PO invoices for payment approvals.

Run checks weekly for each car dealership.

A/P-A/R Specialist

5/17/2021-06/07/2021

Contract- Elwood Staffing /ePlastics

San Diego, CA.

AR invoicing/billing: Invoicing of all sales transactions, Processing of credits and returns

Maintain a copy of work orders not shipped

Truck Route delivery authorization. Assist with Orders on hold. Archives of daily sales invoicing documents.

A/P: Daily matching of Purchase Orders, packing slips, receiving tickets documents against invoices

Daily invoice vouchering and posting to NetSuite. Records credits invoices.

New vendors set up, maintenance & update the W9 binder.

Assists with weekly check runs. Reconcile vendor statements. Daily mail processing

Accounts payable Specialist

11/13/2020-12/17/2020

Contract-K/Force/Legal Aid Society of San Diego

San Diego

Process outside vendor bills and invoices; obtain proper verifications and approvals from managers and process for payment.

Verify invoices and expense reports comply with firm policies and procedures.

Match 2- and 3-ways Pos, code then batched invoices appropriately and entered in MIP system.

Provide information/generate reports as requested by managers or vendors.

Process check runs as directed and mail checks.

Provide administrative and clerical support.

Operate within Oracle NetSuite accounting system to effectively post and retrieve information.

Other accounting duties and projects as assigned

Maintain updated vendor relations and information.

Accounts Payable Specialist

3/16/20-4/17/20

Contract-Qualstaff/Psemi

San Diego, CA.

Enter invoices and vouchers into the computer to set up for payment into Oracle Net Suite

Process Purchasing Orders, reconciling, allocating the receiving and packing tickets to match with the PO.

Assisted a weekly check run, matching 2- and 3-way invoices and attached them with the check, mailed.

Fax/email tax-exempt certificates promptly on time.

Facilitate month-end credit card coding.

Process employee expense accounts and route for approval when needed for timely reimbursement by following the company policy.

Accounts Payable Specialist

05/17/2019-03/13/20

Contract-CTG/HCL/MRC, a Xerox CO.

San Diego, CA.

Process purchase orders, service, and contract invoices then enter them into the E-auto system daily.

Review the purchasing orders prerequisites. Inquire about missing purchase orders, quantities, non- receive, and irregular purchase orders.

Investigate and verify labor, travel, and material use rates for service calls out of geographical areas. Calculate the meter reading of contract invoices.

2- and 3-ways matching, coding, and entering over 500 purchase orders invoices for Xerox printers daily.

Maintain and manage the large volume of employee expense data by inputting the semi-monthly expense in the E-auto system.

Verify and contact employees for mileage discrepancies in the trip log. Enter mileage into the E-auto system for biweekly payroll.

Process semi-monthly trip mileage of service and sales associates and monthly employee expense; post and upload the report to the E-Auto for payment.

Create and maintain vendor accounts. Request W9 for account set up.

Perform check run weekly, pay invoices, and check requests, and manual employee expenses.

Obtain manager’s approval for non-Po invoices.

Perform and process administrative duties, filing, scanning, and retrieving invoices via e-mails, sorting, and delivering mails, and phone calls from vendors and customers.

Rewarded as “Best Employee” by the Chief Financial Officer.

Accounts Payable Specialist

09/2018-03/2019

Contract-Staffmark/Fox Sports

El Cajon, CA.

Responsible for all aspects of accounts payable

Review, code, and process invoices accurately and promptly

Responsible for tracking invoice due dates and ensuring payments are mailed on time.

Assist in special research projects and other activities as needed

Vouched 3-way matching invoices into Oracle NetSuite.

Main contact to Buyer and receiving dept. for Purchasing Orders and receiving issues.

Accounts Payable Specialist

05/2018-09/2018

Contract-Accountemps/Bassham Real Estate Property

Rancho Bernardo

Posting AP

3-way invoice matching. Batch, code, obtain manager’s approval of non-PO then vouch for invoices.

Researched and solved problem invoices. Main vendors contact for invoices issues.

Prepare weekly check runs, attaching approved invoices/POs to vendor checks

Systematically processed, balanced, and reconciled General Ledger for month-end closing.

Maintained customers' and vendors' accounts.

Accounts Payable Specialist

12/2016-05/2018

Contract-American Cyberspace System/ Huntington Ingalls Shipyard

San Diego, CA.

3-way invoice matching. Batch, code, obtain manager’s approval of non-PO then vouch for invoices into Jami’s system (Sage software) daily. Process over 500 invoices daily.

Researched and solved problem invoices. Main vendors contact for invoices issues.

Scan then enter the Purchasing Order and receiving slips into an Excel spreadsheet daily.

Inquired about missing, closed, aging, or canceled purchase orders.

Process executives’ travel and employee expenses reconcile credit card statements. Paid employees’ expenses.

Handle multiple tasks and engagements simultaneously, accurately, and efficiently while meeting deadlines.

Received a verbal appreciation for organizing a disarrayed business documents filing system and managing vendor relations.

Attendant of the “Best Department of the Month.”

Accounts Payable Specialist

10/2013-09/2016

Pirch, Inc.

San Diego, CA.

Sort and track incoming invoices, credits, purchase orders (PO), packing slips/receiver, and other related documents to ensure timely processing.

Review all invoices and disbursements requests for clerical accuracy, and verify or obtain proper approvals, according to current policy

Set up new vendors in the accounting system in close collaboration with Purchasing. Request and obtain W-9 forms from vendors promptly.

Perform recurring month-end AP close and account analysis. Work closely with Controller to review and determine required monthly expense accruals.

Communicate professionally with vendors and internal customers to research and resolve inquiries related to invoice and payment status.

Monitor and manage relationships with vendors and provide input during review and update of Pirch Credit Reference sheet.

Prepare sales and use tax reporting for California, and annual Form 1099 notice to vendors and IRS, according to stated deadlines.

Complete certain bookkeeping tasks, such as maintaining and reconciling records sales tax accruals, and other accounts as directed by the Director of Accounting.

Perform clerical duties.

A/P-A/R Specialist/Payroll Coordinator

06/2009-10/2013

Contract-Accountemps/Intuit

San Diego, CA.

Audits web-based time and attendance systems for compliance to CA mealtime laws; missed punches and general accuracy.

Assists in processing semimonthly web-based payrolls for multi companies and multi-state entities.

Interface with employees and managers on payroll-related questions in a timely and professional manner.

Processing of accounts payable, accounts receivable, and payroll.

Managed and maintained employees' confidential records, paid levy, child support, EDD claims, etc.

Paid employers quarterly taxes, unemployment benefits, Social Security, Medicare, etc.

Upload and transmitted and mailed high volume 1099 and W2 then filed to the IRS utilizing Oracle, SAP/ERP modules.

Balanced and reported general ledger, and merchandising inventory.

Performed general office duties.

Commercial/Residential Accounting Rep.-Payroll Clerk

04/2008-05/2009

Direct-Hire Tri-Staff/H. G. Fenton

San Diego, CA.

Performed accounting, and payroll, assisted administrative assistant, and employed general clerical role.

Processed accounts payable, accounts receivable, and payroll utilizing Great Plains, MRI, Yardi, Timberline, and ADP.

Collected, calculated, balanced, and verified then posted timesheets, commission for commercial property managers, transmitted to outsource payroll system (ADP) weekly.

Maintained and managed employees’ confidential records, paid levy, child support, EDD claims, etc.

Paid quarterly employer’s taxes, unemployment benefits, Social Security, and Medicare weekly.

Systematically processed, balanced, and reconciled General ledger for the month and year-end.

Managed and maintained 1099s and W-2s annual reporting.

Achieved a promotion of a payroll clerk after a probationary period.

Promoted from A/P to Payroll Clerk after probationary period.

Bank Teller/A/P/Loan Specialist

1989-2008

Home Federal Bank, Bank of Commerce

San Diego, CA.

Processed deposits, and pay-out withdrawals.

Promoted from teller to vault-teller to A/P to loan processor.

Gather completed loan applications.

Review, research, and investigate the authenticity of the applicant’s information.

Submit a completed loan application to the loan manager for approval.

Education and Training

Grossmont College/Foothills

Certificate-Admin. Assistant, Accounting/Bookkeeping

2012

El Cajon, CA

Midway Adult School-High School Diploma

San Diego, CA

Contact this candidate