Document Controller Control
Resume:
Resume ABDELRAHMAN MAHMOUD
Mobile: 054*******
E-mail : *********************@*****.***
Position Desired: Document Control Superisor / Aconex/ Oracle Share Point & PCM Experience in a high prestigious firm.
Especially willing and qualified to accept work with total responsibility from start to finish.
Professional Experiences:
1) Employer Name: Abalkhail Consulting Engineers & Witteveen Bos JV From: August 2020 Until Now
Riyadh, Saudi Arabia
Position : Sr. Document Controller
Project Name : Construction of Sewage Treatment Plant Project Phase III
Client Name : NWC “Water National Company”
Contractor Name : THABAT CO.
Contract Value : SR 261,225,068
Duties & Responsibilities: -
-Perform all supervisory duties required to run the Document Management department.
-Quality check of documents as per administrative requirements.
-Assisting in set up the strategy and procedures of the Documentation.
-Updating and uploading doucments.
-Preparing transmittals.
-Running Reports from the document and mail registers
-Implementing and Managing document control system in AAA & Witveen Bos projects.
-Carry out inductions of training to project or external personnel of how to interrogate the document management system.
-Ensure Controlled copy documents are managed to auditable standard.
-Liaise with Engineering to ensure the Document Distribution Matrix (DDM) is set up to meet project needs
-Supervising and managing a team of document controllers.
-Register and maintain documents in the Electronic Document Management System by using ACONEX.
-Logging, scanning, maintaining and hyperlink all incoming & outgoing submittals and correspondences.
-Getting all submittals reviewed by PM before distribution.
-Responsible for Control/Track/Issue of complete project documentation such as incoming and outgoing correspondence, site instructions, change orders, Letters, staff daily report, Submittals and other forms of pertinent documents from the client and contractor.
-Manage project files from project start up to now in soft and hard.
-Verify, Receives, and logging all submittals come from contractor.
-Follow up with Contractor to submit the required and missed documents.
-Translate technical documents, prepare and drafting bilingual daily correspondences.
-Type and revise minutes of meeting.
-Follow up with all dicipliens to ensure that no pending submittals.
-Provide Client with required documents.
-Rename and make soft subfolders for all documents.
-Provide full secretarial and admin support to the project team.
-Providing Document Control support to project team members in retrieving documents.
-Maintain updated records for all incoming and outgoing submittals.
-Producing and issuing document status reports.
-Support planner, QS and QA/QC to retrieve the records and necessary documentations.
-Coordination with departments, for preparation of responses and queries.
-Copy, scan and store documents in hard files and soft.
-Manage the flow of documentation within the organization.
-Make sure that all documents have no errors in file names, submissions, etc. prior to send to some departments if requested.
-Check all received documentation is legible and contains appropriate approvals.
-Produce and distribute status reports to the project team when required.
2) Archen Engineering Consultants From: Jan 2019 June 2020
Riyadh, Saudi Arabia
-Worked as Document Controller &Translator in South Border Infrastructure (Roads and Buildings) project with following duties:-
-Responsible for receiving, logging and distributing all technical documents and assisting in coordination and monitoring of administrative activities to facilitate and expedite the work flow.
-Set up/assist document control filing system.
-Maintaining all files within the Filing Department
-Maintaining all tracking records and ensuring that they are initialled when a file is taken from the filing room.
-Chasing up each individual for return of files
-Keeping all files in a tidy condition.
-Implement and maintain a coordinated and consistent filing system; ensure that all filing is up-to-date.
-Co-ordination between other Consultants & Contractors for facilitating documents workflow and ensure documents status to be closed.
-Update drawings in accordance with Drawing Register.
-Follow-up with team members and others for “open” status items to be closed down.
-Electronic-transmission of documents
-Data input to database related to document receiving & tracking document.
-Assist Site office administration
-Coordination with the respective Project Managers, Secretaries and other staff to ensure correctness of the records.
-Archiving contract/project documents
-Maintain Archive section up to date.
-Successful closeout and handover of documentation as required by line manager
-Regular periodic backup (electronic copy) of project documents
-Other duties as requested from time to time.
3) Euroconsult Engineering Consultancy From: Sept 2013 To: December 2018
Riyadh, Saudi Arabia
-Worked as Document Controller & Translator, MOMORA projects. Responsible for all translation jobs.
-Controlling all technical documents, hard & electronic copies related to departmental and project activities with respect to registering, numbering, archiving and distribution.
4) Dar Al Riyadh Consultants. From: May 2011 To: August 2013
Riyadh, Saudi Arabia
-As a full-time Document Controller &Translator in a large engineering technical company where being responsible for all translation jobs from Arabic-to-English and vice versa. Translation subject matter ranges from daily correspondences, contracts as well as legal, medical, contracting and engineering documents.
-Performs variety of minor administrative functions relating to maintenance and compilation of budgetary expenditures and related information, maintenance and processing of various records, and maintenance of statistical department history, payroll, and miscellaneous control records.
5) Qalam Al Hijra for Translation from: Sept 2007 To: April 2011
Khobar, Saudi Arabia
As a part- time Document Controller &Translator in a medium translation office. Responsible for all translation jobs including those done by other translators.
Other Skills & Capabilities Related to Translation Field:
Read through original material and rewriting it in the target language, ensuring that the meaning of the source text is retained particularly engineering phraseology.
Using specialist dictionaries, thesauruses and reference books to find the nearest equivalents for terminology and words used.
Scan all the relevant documents
Using appropriate software for slick presentation and delivery.
Researching legal, technical and scientific phraseology to find the correct translation.
Liaising with seniors & clients to discuss any unclear points.
Proof reading and editing final translated versions.
Providing clients with a grammatical, well-expressed final version of the translated text, usually as a word - processed document.
Using the internet and email as research tools throughout the translation process.
Meeting deadlines.
Strong simultaneous translation skills.
Verbal and written communication skills in English & Arabic.
Excellent computer skills, including translation-oriented applications.
Self-motivated with a high degree of initiative and responsibility.
Education:
Bachelor of Languages & Translation, (Simultaneous Interpretation English Language), in the year 2007, Al Azhar University, Egypt Cairo
Others:
-Aconex Experience
-Typing more than 40 W PM in both Arabic and English languages
-Professional in using MS Office Programs (E.g. MS Word, MS Excel & MS PowerPoint).
-Transferable Iqama
Personal
Egyptian citizen, Married plus 3 kids, 38 years old.
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