Personal Assistant Administration Manager
Resume:
A B O U T M E SURETTA EWALDA
HATTINGH
ADMINISTRATION MANAGER/CO-
ORDINATOR/PROCUREMENT MANAGER/PROJECT
ADMINISTRATION
WHY YOU SHOULD EMPLOY ME
My objective in seeking a new career opportunity, is personal growth and career expansion. I know I would be a valuable asset to your company because I:
• Treat a company with the same care as an owner. This means I am particular about driving costs down, increasing efficiencies and driving sales and customer service.
• Take ownership of any task handed to me, this means I see the task/challenge to its successful conclusion.
• Am an analytical person. Every problem has an answer.
• Am creative. If you need a creative solution. I am your person. If you are looking for a dynamic, resolute and competent employee, I am your person and would love to meet with you.
PERSONAL DETAILS
PERSONAL DETAILS
Matriculated: 1993 – Wilgerivier Hoërskool (OFS)
Languages: Fully Bilingual – Afrikaans & English
EEA: White, Female
Notice period: 1 month
E-mail: adqty9@r.postjobfree.com
Contact: 082-***-****
Driver’s license: EB
Transport: Own
Marital status: Single
Dependents: One
Professionalism, an ability to
interact with staff at every
level and task ownership are
three of my strongest traits.
C O N T A C T
adqty9@r.postjobfree.com
Edenvale, Ekurhuleni
E D U C A T I O N
HOËRSKOOL
WILGERIVIER
Matric
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SKILLS
EXPERIENCE
The companies I have had the opportunity to be employed with, were small to medium enterprises, thus my portfolio is quite diverse: Executive Personal Assistant:
• Provide full administrative and secretarial support at a senior level to the Director to ensure the smooth management of her day-to-day affairs, and most effective use of his time.
• Attend sensitive and complex issues in a professional and objective manner.
• Take initiative as appropriate especially in the Director’s absence.
• Manage the company’s HSE process and compliance with prevailing legislation.
• Manage the Director’s electronic diary, assessing priority of appointments and reallocation, as necessary.
• Manage the Director’s travel arrangements, including visas/accommodation.
• Process the Director’s correspondence, ensuring that incoming correspondence is dealt with by the Director/or on behalf of the Director, or other staff as appropriate.
• Maintain the Director’s office systems, including data management and filing.
• Maintain records of Director’s contact data base.
• Screen calls, enquiries and requests, and deal with them when appropriate.
• Assist the Director in researching and following up with action on matters which fall within the Director’s responsibility – chasing responses, triggering follow-up action.
• Produce various documents, briefing
documentation/information, reports, and presentations for the Director.
Office Administration Manager
Executive Personal Assistant
Project Administration/Co-Ordinator
Process Implementation
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• Schedule meetings and ensure that the Director is well prepared for those meetings, preparing agendas, pre-meeting briefings and meeting papers.
• Meet and greet visitors at all levels of seniority.
• Any other duties as may be required by the Director.
• Work with HSE suppliers to achieve an acceptable HSE compliance level, maintaining an average of 95% compliance for the past 2 years.
• Escalate/ transfer any HR and/or payroll queries. Procurement/Stock Control Management
• Maximize purchasing benefits for the organization.
• Implement and maintain a thorough Supplier
Evaluation/Approval assessment process.
• Implement and maintain a strict Supplier rationalization program.
• Strive to achieve excellent customer service and liaison.
• Develop a set of Key Performance Measurements for the buyer and inventory staff to achieve track performance and drive improvements.
• Constantly be aware of market and economic trends development.
• Assist in the tender procedure and procurement contract negotiations.
• Ensuring supplier’s compliance with legal requirements.
• Ensure that standard costs are set accurately for annual budgets, taking actions to resolve or adjust accordingly.
• Identify areas of major spend.
• Conduct a price analysis of products compared to one another.
• Good understanding of the potential market’s supplier sourcing.
• Investigating alternative suppliers and manufacturers by accessing information, holding discussions with current suppliers and supply market analysis.
• Conduct a cost analysis of local vs. local and international.
• Do market analysis to understand the competition in the market related to substitute supplier and products.
• Identify goods and services to be contracted.
• Timeous and accurate placement of required purchase orders.
• Managing a comprehensive supplier expediting program.
• Manage supplier performance and reporting back on supplier performances.
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• Assess cost breakdowns in response to proposed increases and when quotes are obtained.
• Ensure that all products or services that have a cost build up are defined by a cost analysis.
• Evaluate price performance indicators using the Reserve Bank tools (PPI and CPI).
• Moving of suppliers over to an EFT payment structure and 60 days payment terms.
• Implementation of the defined procurement strategy. Project Administration/Co-Ordination
• Attends to the administrative functions and daily operations of our organization’s projects and programs.
• Oversee the project's daily functions to ensure deadlines and compliance requirements are met, and report to the Director.
• Developing effective and productive action plans to ensure the acceleration towards the completion and timely delivery of the project/scope of work/spares/services.
• Maximizing all available resources to the fullest to avoid excesses and wastages in terms of work force, time, capital, and materials.
• Task tracking – ensuring every team member contributes to the project/scope of work by means of tracking individual tasks allocated to such personnel by the Director. In this regard look closely at the project schedule and obtain task-level updates from team members on each task which will determine there's risk of a missed deadline and provide an counter action to proceed more effectively. This process ensure that task tracking is a team effort requiring
open communication between the relevant teams/divisions involved. Assist with the compilation is to compile / provide a central source of communication (project management tool/cloud based) for all project information. The entire team can work from the same source and see exactly which team member is responsible for allocated tasks and by when completion is required.
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• Process documentation – I am responsible to manage vast quantities of paperwork, information, and communications to the team members. It is reqruied to have hard skill to churn out process documents, following processes and requirements, communicate with clients, and record such tasks efficiently by means of a Task Management program implemented and maintained or similar actions initiated, this is vital and crucial to ensure the success of projects at hand. I am responsible to compile information documents; schedules; generating categorized files with exceptional organizational skills, managing these tasks actively and contributing to project performance.
• Budget and resource management – I am in charge of tracking expenses for a given project and overseeing a team’s resource management plan, allocating resources and facilitating transactions for project needs to ensure that the project stays within the set-forth budget margins, if overspending while a project is in progress, this is referred to the attention of the Director who will then take the necessary action or decision to determine where to adjust the project plan and reduce expenses.
• Meeting administration – I am required to schedule regular, essential meetings pertaining to progress and project workflow. These meetings promote team collaboration and ensure there’s open communication across team roles and
expectations. These meetings provides a solid structure to proceed from between all team members ensuring all members of the team is on par with requirements at hand. Page 6 of 6
REFERENCES
Contact Details References
For validation or further clarification, please refer to the under mentioned references:
Mrs. Danae Hawkins
HR Specialist
• Exoca – LTS
Mr. Phonnie Cilliers
• Chief Executive Officer (CEO)
• TATA SA – Accordion Investments
Wenesta Opperman
• Placement Consultant
• Personnel Avenue
Lorraine Barry
• Member
• Personnel Avenue
Contact this candidate