Executive Assistant/Office Manager

SHAWN OWEN

Aubrey, TX ***** · 214-***-****

*************@*****.*** · www.linkedin.com/in/shawn-owen-4383783b Dedicated Executive Assistant with over 10 Years of experience working with small and large offices to ensure office runs as efficiently as possible. Proven experience with multi-tasking to meet competing priorities daily. Self-sufficient with strong organizational skills and attention to detail. I have worked 100% remote for over a year, and I have realized I can have the same outcome working remotely. This is my preferred way to work. I have set up a private office in my home for dedicated work.

Work Experience

Executive Assistant/Office Manager, HomeCEU

02/2013 – 08-2021

Office transitioned 100% remote 04/2020

• Invoiced and processed payments for 200+ clients quarterly, monthly, annually through QuickBooks Desktop, QBO and Bill.com.

• Uploaded, reviewed, researched, and processed all accounts payable invoices.

• Reconciled expense reports and four bank accounts weekly/monthly, locating receipts for all purchases from credit card accounts.

• Reviewed quarterly royalty report and researched for inconsistencies.

• Tracked, maintained, and updated financial documents, including W9 and 1099 forms.

• Accurately prepared and deposited bank statements weekly.

• Set up new clients within accounting system and input contract terms.

• Maintained employee timecards, onboarding, payroll and allocated 401 K Payments via wire transfer.

• Arranged all travel for office employees and clients monthly.

• Maintained numerous calendars for different departments ensuring no conflicts.

• Point of contact for vendors and clients regarding billing issues or questions.

• Implemented policies and processes for accounting, client management, and office administration.

• Utilized UPS to route multiple shipments back and forth to vendors weekly and tracked.

• Addressed concerns and inquiries from vendors and employees in a timely manner.

• Communicated with clients to schedule webinars, film dates, deliverables, and travel.

• Planned team building events for office employees quarterly. Tracked and sent gifts for client’s birthdays, achievements, or special events.

• Maintained confidential contracts and sent through DocuSign.

• Created new accounts in Salesforce for vendors and clients and uploaded contracts to ensure it was easily retrievable.

• Ordered supplies for studio and all remote employees. Handled needs for office at all levels.

• Assisted other departments when additional help is needed.

Data Analyst, Trilogi Health

11/2011 – 07/2012

• Performed reconciliation on over 20+clients monthly.

• Created performance reports and score cards on all clients.

• Uploaded daily transactions and business files from clients and reconciled.

Executive Assistant/Office Manager – D-MED Corporation 09/2000 – 11/2011

• Interviewed, hired, and trained support staff team of ten.

• Achieved efficient administrative workflow by assigning and monitoring clerical functions.

• Addressed and resolved any human resource issues and maintained accurate personnel documentation to ensure a safe and positive work environment.

• Managed and reconciled accounts payable and accounts receivable.

• Managed calendars and scheduled travel for staff.

• Created policies and procedures for clerical department and the transaction department.

• Mapped file layouts from clients to ensure the uploads were correctly mapped to the correct fields

• Heavy reconciliation of transaction files from vendors.

Education

12/2012 Associate of Arts (AA), COLLIN COLLEGE

Skills

• MS Office (Word, Excel, Outlook)

• Salesforce

• Slack

• Zoom

• Google Workspace

• QuickBooks desktop and online

• Bill.com

• Attention to Detail

• Adaptability

• Strong work ethic

• Organization

• Communication

Contact this candidate