Document Controller
Resume:
SUMMARY
A quality focused executive with a
successful career of more than 20
years in corporate field and had
achieved an excellent diversity of
experience with multi-disciplined
skills in Document Control Managing,
Store Stock Controlling, Store Keeping
and Purchasing. Wide experience in
the field of secretarial jobs,
communication and Computer
related jobs. As an educated
Computer literate, effective team
builder, able to apply Total Quality
Management techniques in a
changing environment.
Personal Details
Current Location : Dubai
Contact Details:
Mobile : +971-**-***-****
Email : adqtp1@r.postjobfree.com
Nationality : Indian
Years of Experience : 20+ years
Qualification : Bachelor of Arts
Visa Status : Work Visa
Available to Joining : No Delay
Date of Birth 30-05-1970
Marital Status Married
U.A.E, Qatar and Indian
Driving License Holder.
Language Known
English, Arabic (Beginner), Hindi,
Malayalam and Tamil.
Hobbies
Reading, Traveling, Computer
Graphic Designing and Driving.
RAFEEK KUMMATH
SENIOR DOCUMENT CONTROLLER /
STORE KEEPER
(more than 20 years experience in GCC)
EDUCATION
Bachelor of Arts
from University of Calicut, Kerala, India.
Diploma in Computer Management & Applications
from ICMA, Kerala, India.
Windows10, Windows8, Windows7 & Windows XP
Master in Excel, Word, Power Point and Access
AutoCAD 2020
Aconex (online collaboration platform for Document Control)
Primavera Expedition (Web collaborative and
document control platform), Inventory Management in MAXIMO
Adobe Photoshop, Adobe Illustrator, Adobe Page
Maker, Microsoft FrontPage and Adobe Premiere
Passed Type Writing (Lower)
Brief Work History
From February 2020 Still Working
General Manager
Luzan Express Cargo
Karama - Dubai
From September 2012 to January 2020
Senior Document Controller
Commodore Qatar Contraction Company
Doha, Qatar
From April 2006 to August 2012
Document Controller
SKY ORYX JOINT VENTURE ( TAISEI Japan & TAV
Tepa Akfen Tourki) – Doha, Qatar
From January 2003 to July 2005
Document Controller and Store Keeper
Marubeni – Taisei Consortium (Japan), Abu Dhabi
From June 2000 to June 2002
Bio Medical and General Store In Charge
M/s Philip Holzmann GmbH. Abu Dhabi (Germany),
Abu Dhabi.
Page 2 4
Detailed Work History
From February 2020 Still Working
General Manager
Luzan Express Cargo
Karama - Dubai
Senior Document Controller
From September 2012 To January 2020
Commodore Qatar Contraction Company – Doha, Qatar
Project : TDOC (Qatar Petroleum Project – GC11112000), Qatar University Class Room Project and Building Project in Luzail City
Responsabilités
Manage and handle the Electronic Document Management System (EDMS) Administration.
Manage the project / organization settings & preferences, update ACONEX project settings on request from end-users, or as per business needs, after necessary approval from Project Manager.
Reporting on ACONEX (sporadic inquiries, monthly EDMS reports, EDMS KPI’s etc.)
Carry out periodic audit on user accounts and access permissions to prevent unauthorized access to project data.
Auditing / supporting sites Document Controllers in their system use & their compliance to the DC Procedures.
Work mainly in Aconex workflow creating and closing of workflows. Creating Sub workflows and templates to track the submitting.
Responsible for the effective and efficient coordination of material submittals, RFI, shop drawings, method statements, and other engineering documents.
Preparation of reports of shop drawings, RFI and other submittals.
Ensuring the submittals are signed and stamped as per the contract with the client.
Coordinating with the contractor on the quality of the submittals.
Daily routine activities of Document controller, including distribution of documents, minutes of meetings, maintaining electronic folders and directories, tracking and retrieval of documents and drawings.
Maintain document logs for correspondence, material approval submittals, shop drawing etc.
Manage and maintain the electronic document management system.
Process project documents; receive, log, copy, distribute, transmit, file and manage void files.
Prepare Transmittals and other documents.
Scan the received hard copies of materials or drawings and sent them to appropriate staffs through Microsoft Office Outlook.
Receive and classify materials and shop drawing submittals and submit to appropriate engineering departments for approval.
Prepare softcopies of records received and out goings and classify.
Maintain total confidentiality of all matters relating to the management. From April 2006 To August 2012
Document Controller
SKY ORYX JOINT VENTURE ( TAISEI Japan & TAV Tepa Akfen Tourki) – Doha, Qatar A well established organization specialized in construction works with diversified activities: - Professional Contracting services in Designs, Constructions, building Services Project Management and quality servicing.
Project : New Doha International Airport (NDIA), Qatar Page 3 4
Responsabilités
Manage and maintain the electronic document management system.
Perform necessary clerical works for document management, maintain log and provide retrievable files for support of site construction activities.
Prepare Transmittals, letters, etc. and other documents.
Scan the received hard copies of materials or drawings and sent them to appropriate staffs through Microsoft Office Outlook.
Receive and classify materials and shop drawing submittals and submit to appropriate engineering departments for approval.
Submit approved submittals to the main contractor OVERSEAS BECHTEL INCORPORATED
(OBI)-USA.
Update the drawings of Airport Terminal regarding the approval of OBI using MS Excel.
Maintain total confidentiality of all matters relating to the management. From January 2003 To July 2005
Document Controller and Store Keeper
Marubeni – Taisei Consortium (Japan), Abu Dhabi
Project : Shuweihat Water Transmission Scheme
Client : ADWEA (Abu Dhabi Water and Electricity)
Job Responsibilities:
Scanning all Incoming & Outgoing documents and Copying to the main server, giving attachment for expedition, keeping all soft copies (CD documentation) for back-up for office records, Client and Consultants.
After getting documents from engineers, we are submitting to clients and consultants. It includes Drawings, Material Submittals, Method Statement, Subcontractor Submittal, Engineer Letter to ADWEA (ELA), Engineer Transmittal to ADWEA (ETA), Engineer Transmittal to Consultants (ETC), Engineer Letter to Consultants (ELC), then for project control engineers and project manager review then giving for final signature to after getting signature from him then we are sending copies to concerned departments.
Document Management:
• Document check-in/check-out — files, their references and relationships are managed intelligently (automatically) along with parent document.
• Life cycle statuses — working, current, superseded — for effective and automatic revision tracking of documents.
• Shadow copies (copies for information only) / alternate revisions — enable simultaneous editing of documents by more than one user.
• Online storage (security feature to ensure against loss of files) — files are managed using designated locations for secure access.
• External document reference storage (e.g. offline locations and url) — keep track of paper files and other non-electronic data.
From June 2000 To June 2002
Biomedical and General Store In Charge
M/s Philip Holzmann GmbH. Abu Dhabi (Germany), Abu Dhabi Project : Military Hospital
Work Performed
Provide functional supervision to assigned personnel in the warehouse.
Receive copies of purchase orders for equipments, spare parts and consumables prior to arrival. A forecast requirement for storage space and makes necessary preparations for Page 4 4
receipts. Check receipt in the presence of supplier’s representative raises and signs reports of short landed or damaged materials, attaches for further action.
Control the issue of equipment, materials to authorized personnel in accordance with store issue vouchers, or purchase orders for direct materials. Supervises the special packing and stacking of materials for transportation. Passes all issue documents to departments concerned to adjust records or store figures.
Reserve items in stores against computerized flags to ensure that reserved materials are kept for the reserving section or work units.
From May 1999 To May 2000
Store In Charge
M/s Abdul Rahim Khalifa Trading, Dubai
Basic Function
Control and participate in receipt, storage, issue, dispatch and safe custody of equipment, spare parts and consumable items stored in the warehouse. Ensure that materials are received in accordance with purchase orders, raise reports for short landed or damaged materials, checks that sensitive materials are protected according to specific procedures, arranges technical inspection and repair work on returned materials and ensures mandatory safety codes are complied with.
M/s Santhi Medical Information Center, Kerala, India Start date : December 1997
End date : February 1999
Position : Data Entry Operator
Basic Function
Operate computer, word processor and other data entry machines to enter, amend, delete, update and retrieve information. Report operating problems to Supervisor. Maintain the security of data entry system under custody. From December 1994 To October 1997
Store In Charge
M/s King Khalid Eye Specialist Hospital, Riyadh, Saudi Arabia Work Performed
Provide functional supervision to assigned personnel in the warehouse.
Receive copies of purchase orders for equipments, spare parts and consumables prior to arrival. A forecast requirement for storage space and makes necessary preparations for receipts. Check receipt in the presence of supplier’s representative raises and signs reports of short landed or damaged materials, attaches for further action.
Control the issue of equipment, materials to authorized personnel in accordance with store issue vouchers, or purchase orders for direct materials. Supervises the special packing and stacking of materials for transportation. Passes all issue documents to departments concerned to adjust records or store figures.
Reserve items in stores against computerized flags to ensure that reserved materials are kept for the reserving section or work units.
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