Document Controller Control
Resume:
CURRICULUM VITEA
Chantel Roets Swartrif 3, Onverwacht, Lephalale, 0557
*******.******@*****.***
Personal Particulars
Surname : Roets
Name
Date of Birth
: Chantel
: 1982-07-02
Identity Number
Marital Status
Gender
Home Language
Other
Postal Address
Driver’s License
: Married
: Female
: Afrikaans
: English
: PO Box 5107, Onverwacht, 0557
: Code 8
Education
Qualification Institution Year Obtained
National Diploma
N4 – N6 Computer Practice
Lephalale FET Technical College
Lephalale FET Technical College
2004
2002
Senior Certificate (Matric) Ellisras High School 1996 – 2000 2000 Certifications
Certification Certifying Organisation Since Certification Number National Diploma Ellisras Technical College 2004
N6 National Certificate Ellisras Technical College 200*-******* N5 National Certificate Ellisras Technical College 200*-******* N4 National Certificate Ellisras Technical College 200*-******* National Senior Certificate Ellisras High school 2000 F422663 Other Training
Course Institution Year Duration
SP 2010 Project Site Training Exxaro 2014 2 days
PMBOK 5th Addition Training Exxaro 2015 23 hours
CURRICULUM VITEA
2 P a g e
Languages
Language Speech Reading Write
English Good Good Good
Employment Record
Position Held Cost Controller
Employer Project Link (Exxaro Coal) Employee no: 20082051 Period
Contact person
April 2016 – Current
Ansia Trichardt (083-***-****) / Vusumuzi Molefe (083-***-****) Position Held
Project Administrator / Document Controller
Employer Project Link (Exxaro Coal) Employee no: 20082051 (SIMS) Period
Contact person
April 2015 – March 2016 (End of Contract)
Ansia Trichardt (083-***-****) / Vusumuzi Molefe (083-***-****) Position Held
Project Administrator / Document Controller
Employer Waterberg HR Solutions (Exxaro Coal) Employee no: 20082051 (SIMS) Period
Contact person
August 2014 – March 2015 (End of Contract)
Ansia Trichardt (083-***-****) / Vusumuzi Molefe (083-***-****) Position Held
Officer Learning
Employer
Contact person
Waterberg HR Solutions (Exxaro Coal) Employee No: 20082051
(Ditholong)
Ansia Trichardt (083-***-****)
Period Feb’2014 – Jul’2014 (End of Contract)
CURRICULUM VITEA
3 P a g e
Current Position
Cost Controller
Company: Project Link Holdings (Pty) Ltd / Exxaro Grootegeluk Coal Mine Projects / Work Undertaken
Name of Project GGC-000300 – SIMS Concrete Defects Project GGC-000301 – SIMS Corrosion Protection Project
GGC-000302 – SIMS Silo Wall Rehabilitation Project GGC-000303 – SIMS Steel Defects Project
GGC-000305 – SIMS Kidney Stacker Project
GGC-000306 – SIMS Concrete Slabs Project
GGC-000307 – SIMS GG3 Tipping Bin Project
GGC-000309 – SIMS Wet Screen House Project
GGC-000528 – SIMS Rehabilitation of Diesel Workshop Project GGC-000593 – SIMS Cladding Project
GGC-000611 – SIMS Thickener Rehabilitation Project GGX-000044 – SIMS Condition Monitoring Project
Year Aug’2014 - Current
Location Exxaro Grootegeluk
Client / Company Exxaro Grootegeluk
Position Held
Contact Person
Project Administrator / Document Controller / Cost Controller Ansia Trichardt (083-***-****) / Vusumuzi Molefe (083-***-****) Activities Performed Roles and Responsibilities as Project Administrator (2014 – 2016)
- Maintenance of Project sites.
- Update Stakeholder Register.
- Update Decisions Register.
- Update Scope Statements.
- Update Deliverables Register.
- Update Quality Register.
- Update Change Register.
- Update Lessons Learned Register.
- Update Action / Task Register.
- Update Issues Register.
- General Project Support.
- Perform Project Office Admin Closure.
- Complete Communicate Project Closed.
- Process Governance.
- Complete Project Process Group Check Sheets (Initiate, Plan, Execute, Close).
CURRICULUM VITEA
4 P a g e
Assist Project Manager (If Required) with (2014 – 2016)
- Scheduling of Meetings.
- Minutes.
- General PM Support.
Project Governance Register update with progress (2014 – 2016)
- Change Register.
- Deliverables Register.
- Risk Register.
- Lessons Learned Register.
Roles and Responsibilities as Document Controller (2014 – 2016)
- Receive documents from external stakeholders and upload to Project site.
- Send documents for review / approval via SharePoint Workflow.
- Compile transmittals for sending out drawings / documents to external stakeholders.
- Assist project team in using correct templates.
- Keeping hardcopy repository of all project documents.
- Assist with Project Administration Closure.
- Ensure proper version control of documents (No duplicates of same documents).
- Send hardcopies to PM CoE for archiving after project closure.
- Assist PM with minutes if required.
- Scanning and uploading of hardcopy documents to
project sites.
- Document auditing.
- Project document governance.
Assisting Cost Controller / Accountant (2014 – 2016)
- Assisting project accountant in financial reports.
- Tracking of monthly invoices for project’s contractors.
- Acting as cost controller while project cost controller is on leave.
- Assisting project cost controller / accountant with forecast vs. actuals report.
Roles and Responsibilities as Cost Controller (2016 – Current)
- Create WBS and cost breakdown structures for projects on spreadsheet and on SAP.
- Check invoices from creditors against payment terms in contract.
- Check retention amounts on invoice.
- Check that supporting documents e.g., delivery notes are attached to invoice.
CURRICULUM VITEA
5 P a g e
- Check VAT amount on invoice.
- Check credit notes from creditors.
- Check available funds on SAP.
- Initiate payment process.
- Track invoices for payment.
- Communicate with creditors to resolve queries on invoices.
- Cash flow reporting.
- Monitor forecast and report on contracts and project cash flows.
- Responsible for the compilation and updating of planned, forecast and actual expenditure graphs.
- Monitor, control and report on contractors' monthly certificates.
- Monitor expenditure and cash flow on a regular basis.
- Execute duties that adhere to governance requirements within designated area. Provide and participate in governance systems for best practice. Adhere to OHS Act and comply with company specific SHE policies and
procedures.
- Adhere to Enterprise Project Management (EPM)
Standards, e.g., payment of invoices on schedule. Ensure document control via centralised capturing system
specified by Exxaro.
- Embrace and live Exxaro's values. Assist with the training of cost control administrators. Ensure multi-tasking and prioritising during peak times and absences. Promote teamwork, provide support and manage performance of contractors.
- Execute responsibilities in accordance with the guidelines and standards for project cost control.
- Identify service performance improvement opportunities associated with area of responsibility.
- Contribute to gathering of customer feedback as required by Group Manager, Service Management to ensure that customers within Exxaro are satisfied with the delivery of cost control services.
- Ensure that cost control services are provided according to the relevant Service Level Agreements (SLAs) and service delivery standards.
- Participate in the evaluation of discipline-specific standards, principles and practice to enable planning, design and delivery of projects that support the business strategy.
- Participate in the implementation of appropriate cost control systems to ensure delivery of high-quality projects.
- Contribute to the development and implementation of an appropriate approach to knowledge management for
the discipline in line with business needs.
- Continually identify and report on opportunities for improvement.
- Provide relevant and specialised project support to applicable stakeholders. Liaise with operational personnel to align resource development with needs. Represent Exxaro at applicable meetings.
CURRICULUM VITEA
6 P a g e
Name of Project GGS-000015 – Bulk Potable Water Pipeline Project GGS-000019 – Paarl Sewerage Works Upgrade Project
GGS-000025 – Nelsonkop Primary Hall Project
GGX-000222 – GG4&5 Small Nuts Flexibility Project
GGX-000223 – Pan Creation POC Study Project
GGX-000226 – GG1 AO2 Throughput Increase Investment Project GGC-000535 – Discard Conveyor (Study) Project
GGC-000653 – New Hauling Green Area Project
GGC-000658 – Geophysical Equipment Replacement Project GGC-000690 – Dam Fencing Project
GGC-000692 – GGC6 Oversize Protection Screen Project GGC-000724 – Conveyor Tramp Metal Removal Project
GGC-000726 – Mining Green Area Optimization Project GGC-000735 – Discard Conveyor (Design) Project
GGC-000743 – In-Pit Weighbridge Project
GGC-000759 – Fence move in the Pit Project
GGC-000767 – Manketti Perimeter Fencing Project
GGC-000778 – Replace Generator at Marapong Project GGC-000789 – 6 Haakdoring Fire Damage Repair Project GGC-000795 – Reductants Stockpile Re-Lining Project GGC-000798 – Haul Truck Tyre Workshop Slab Extension Project Year April 2016 - Current
Location Exxaro Grootegeluk Coal
Client / Company Exxaro Grootegeluk Coal
Position Held
Contact person
Cost Controller
Ansia Trichardt (083-***-****) / Vusumuzi Molefe (083-***-****) Activities Performed Roles and Responsibilities as Cost Controller (2016 – Current)
- Create WBS and cost breakdown structures for projects on spreadsheet and on SAP.
- Check invoices from creditors against payment terms in contract.
- Check retention amounts on invoice.
- Check that supporting documents e.g., delivery notes are attached to invoice.
- Check VAT amount on invoice.
- Check credit notes from creditors.
- Check available funds on SAP.
- Initiate payment process.
- Track invoices for payment.
- Communicate with creditors to resolve queries on invoices.
- Cash flow reporting.
- Monitor forecast and report on contracts and project cash flows.
- Responsible for the compilation and updating of planned, forecast and actual expenditure graphs.
- Monitor, control and report on contractors' monthly CURRICULUM VITEA
7 P a g e
certificates.
- Monitor expenditure and cash flow on a regular basis.
- Execute duties that adhere to governance requirements within designated area. Provide and participate in governance systems for best practice. Adhere to OHS Act and comply with company specific SHE policies and
procedures.
- Adhere to Enterprise Project Management (EPM)
Standards, e.g., payment of invoices on schedule. Ensure document control via centralised capturing system
specified by Exxaro.
- Embrace and live Exxaro's values. Assist with the training of cost control administrators. Ensure multi-tasking and prioritising during peak times and absences. Promote teamwork, provide support and manage performance of contractors.
- Execute responsibilities in accordance with the guidelines and standards for project cost control.
- Identify service performance improvement opportunities associated with area of responsibility.
- Contribute to gathering of customer feedback as required by Group Manager, Service Management to ensure that customers within Exxaro are satisfied with the delivery of cost control services.
- Ensure that cost control services are provided according to the relevant Service Level Agreements (SLAs) and service delivery standards.
- Participate in the evaluation of discipline-specific standards, principles and practice to enable planning, design and delivery of projects that support the business strategy.
- Participate in the implementation of appropriate cost control systems to ensure delivery of high-quality projects.
- Contribute to the development and implementation of an appropriate approach to knowledge management for
the discipline in line with business needs.
- Continually identify and report on opportunities for improvement.
- Provide relevant and specialised project support to applicable stakeholders. Liaise with operational personnel to align resource development with needs. Represent Exxaro at applicable meetings.
- Development of Cost Management Plan
- The Cost Management Plan will be aligned to comply with the time cycle/calendar rules with respect to the
management of various process and reporting steps.
- Close liaison with all relevant departments to ensure integration with various disciplines is set from onset very important so as to ensure that the cost management plan considers aspects such as the nature of the relationship with primary suppliers.
- Earned value methods to track progress.
- Deviations and variations to the baseline control budget will be managed and authorized for the project.
- Access to budget savings will be identified and managed.
- Contingency will be managed.
CURRICULUM VITEA
8 P a g e
- The use of escalation elements and other ‘allowances’ will be managed.
- Planned commitment, and cash flow profiles will align to the level of work effort over time reflected by the baseline schedule.
- Cost management process that are project circumstance specific will be applied.
- Reporting and publication of project specific cost management information and data will be done.
- Specify rules and policies for trending and forecasting cost performance outcome will be applied.
- Communication of cost management status to
stakeholders external to the project organization will be managed.
- Cost performance results will be assessed and reported.
- Goods and services providers, invoices, or claims, that are in excess of approved commitments will be processed and handled.
- Record all assumptions related to its composition and transcription from the capital estimate.
- Align the budget to the unique identified coding system that was selected during the WBS and WBS dictionary development.
- The capital estimate and cash flow is directly dependent on the project schedule and project scope
- Prepare and present the cash flow.
- Cash flow ‘S’-curve and tabulations, reflecting the early, most likely and late schedule dates.
- Commitment ‘S’-curve and tabulations, reflecting the early, most likely and late schedule dates.
- Analyse and explain all deviations from plan.
- Evaluate variances and ensure that variances are still within the budget.
- Review variances and compare the risk register with contingencies and implement corrective actions.
- Standard cost reports which reflect the following information per budget element:
- Original control budget.
- Approved changes.
- Proposed changes.
- Current control budget (which is a summation of the original budget and approved changes).
- Commitments.
- Actual expenditure.
- Value of the work completed.
- Estimate at completion.
- Estimate to completion.
- Variance to the approved budget.
- COUPA: Create PR. Create PO change request. Assist vendor to upload/create invoices/service entries in COUPA. Assist with PO 2-way match in COUPA.
- Manage financial documents on POL.
- Manage, compile retention memo and pay out of
retention monies.
Contact this candidate