Front Desk Executive Secretary

Skill & Expertise:

JAQUELYN H. HAMBALA

Areej Tower. Airport Road, Abu Dhabi

Mobile #: 058*******

Email Add: ********.******@*****.***

Personal skills

Highly efficient and diligent administrative office professional with experience in HR & Admin. Capable leader with excellent skills in delegating responsibilities, supervising and evaluating for effective task completion. Enthusiasm for delivering excellent service to customers and other visitors in the office setting. Commitment to upholding company policies and procedures when working with staff members and motivating team. Strong organizational skills and excellent attention to detail. Work Experience

Employer: The Key Financial Consultant LLC

Position: Executive Secretary / Front Desk

Period: From February, 2021- Present

Maintain executive’s agenda and assist in planning appointments, board meetings, conferences etc.

Attend meetings and keep minutes, Receive and screen phone calls and redirect them when appropriate

Handle and prioritize all outgoing or incoming correspondence (e-mail, letters, packages etc.)

Make travel arrangements for executives

Handle confidential documents ensuring they remain secure

Prepare invoices or financial statements and provide assistance in bookkeeping

Monitor office supplies and negotiate terms with suppliers to ensure the most cost-effective orders

Maintain electronic and paper records ensuring information is organized and easily accessible, Conduct research and prepare presentations or reports as assigned Employer: Zov International General Trading

LLC Position: Executive Secretary

Period: From February 2020- February 2021

Provided full administrative assistance and dairy management to senior executives which included the associate General Counsel, Senior lead counsel and Senior Council. Proactively Managed international travel itineraries, hotel bookings and events as required within the company expenditure guidelines Coordinated and scheduled high-level conference calls, board and management meetings and special events. Prepared and submitted complex expense reports in a prices and timely manner to expedite reimbursement. Handle confidential information in line with the analyzed, actioned, and distributed tasks as appropriate. Employer: Wood Makers Interior Design

LLC Position: HR & Admin Officer

Period: From January 2018- January 2020

Maintain and enhance the organization’s human resources by planning, implementing, and evaluating employee relations and human resources policies, programs, and practices.

Maintain attendance for all employees and ensure conduct of same on regular basis.

Preparing over time report calculation

Maintain record of all personal information and ensure staff member documents to be aligned.

Prepare HR documents like employment contracts and offer letter for the new hired employee.

Answer employee’s queries about HR-related issues

Assist payroll department by providing relevant employee information (time sheet, over time calculation, leaves of absence, sick days and work schedules)

Provides job candidates by screening, interviewing, and testing applicant, maintaining personnel records.

Documents human resources actions by completing forms, reports, log, and records.

Maintains human resources records by recording new hires, transfer, terminations, changing in job classification, tracking vacation.

Accomplishes human resources department and organization mission by completing related result as needed.

Assisting PRO for Visa and Insurance Processing

Assisting and providing individual documents and keeping original passport

Providing and monitored Employees important documents.

Making Memo and Information guidelines

Follow up Management in regards of Employees request.

Organize & keeping company legal documents.

Making and submitting documents for company certification Employer: Centro Al Manhal by

Rotana Position: Guest Service

Agent

Period: May 2017– January 2018

Employer: Al Breimi Contraction

Company Position: Secretary/Office

Coordinator Period: May 2016- May

2017

Employer: Rawaq Restaurant and cafe

Position: Front Desk/ Supervisor

Period: February 2015-May 2016

Employer: Abellia Midway

Hospital Position: Midwife Staff

Period: October 2013-January 2015

Employer: Provincial

Hospital Position: Student

Midwife Period: June 2012-

June 2013

TRAINING PROGRAMS / SEMINARS / TALKS ATTENDED

Pre-Employment Seminar - Workshop

2014

Basic Life Support 2014

Essential in Food Safety 2014

Leadership Seminar and Training Workshop 2013

Healthcare Seminar Workshop 2013

Managing your career 2018

Midwifery

Valencia City, Bukidnon

(S.Y. 2011 – 2014)

San Agustin Institute of Technology

(S.Y. 2011 – 2014)

Birthday: June 7, 1994

Gender: Female

Nationality: Filipino

Civil Status: Single

Visa Status: Resident

Contact this candidate