Executive Assistant, Personal Assistant, Secretary Administration

Certificates:

ISO ****:**** Awareness and Introduction - November 2016

Science Centre Theory and Practice - May 2016

Fire Awareness Training - January 2016

African Forum for Executive and PA’s - December 2014

ISO 9000/ISO 9001/ISO 9004

Business Excellence & Self-Assessment - August 2014

Government Protocol & Diplomatic Etiquette - July 2014

World Class Executive Assistant Forum - June 2014

Quality Management Systems - June 2012

Member of the Association for Office Professionals of South Africa

Employment History

December 2019 – November 2020, Namibia Industrial Development Agency (NIDA)

Executive Personal Assistant

Responsibilities

Screens all correspondence received; prepares and edits correspondence; communications, presentations and other documents.

Acts as point of first contact for internal and external parties with the CEO’s office; taking action when possible, referring to appropriate colleagues or bringing issues to the attention of the CEO in a timely manner.

Receives, analyses and subsequently forwards enquiries about services provided by the Agency to the relevant Department for further action.

Performs all typing of correspondence/ documents for the ED/CEO.

Ensures operation of equipment in the office of the ED/CEO.

Screens visitors to the ED/CEO ensuring that his time is not wasted by unnecessary interruptions and at the same time satisfying the visitor’s/caller’s need.

Ensures that CEO’s office always stocked with consumables, and that old stock is removed.

01 March 2006 – 30 April 2008: Ministry of Justice: PG’s Office

Typist/Receptionist

01 November 1996 – 30 August 2004: Social Security Commission

Data Typist

01 February 1992 – 31 December 1995: Ministry of Basic Education, Arts & Culture

Augustineum Secondary School: School Secretary

References:

Ms Sylvia Munenguni (NIDA)

Office Number: +264-**-***-****

Mobile Number: +264-**-***-****

Dr. Eino N. Mvula (NCRST)

Mobile Number: +264-**-***-****/+264-**-***-****

Ms Revival Doeses (NSI)

Mobile Number: +264-***-****

Maria Magdalena van der Westhuizen

P O Box 2315, Windhoek

Mobile #: 081-***-****/081*******

E-mail: ******************@*****.***

Professional Summary

Executive Assistant with more than five years’ experience, providing administrative support for executive-level staff, including coordinating complex travel arrangements and schedules amongst other. Highly self-motivated with a solid work ethic. Skilled at multi-tasking and maintain a strong attention to detail. Employs professionalism and superior communication skills to meet client and company needs. Administrative professional possessing a strong desire to learn and grow professionally.

Grade 10 (Std 8)

Grade 12 (Std 10 - Distance)

Secretary Certificate

Education Qualification

Saul Damon Secondary School

Todds Typewriting School and Training Centre – Athlone: 1983

Secondary Education

Tertiary Education

July 2013 – November 2019, National Commission on Research, Science & Technology (NCRST)

Executive Assistant to the CEO

Responsibilities

Screens all correspondence received; prepares and edits correspondence; communications, presentations and other documents.

Acts as point of first contact for internal and external parties with the CEO’s office; taking action when possible, referring to appropriate colleagues or bringing issues to the attention of the CEO in a timely manner.

Receives, analyses and subsequently forwards enquiries about services provided by the organization to the relevant Department for further action.

Uses a teamwork approach to promote an organizational environment and with the CEO’s approval, provides assistance to other Departments.

Takes action during the absence of the CEO, uses initiative and judgment to ensure that matters requiring immediate attention are referred to the appropriate authority and handled efficiently.

Performs all typing of correspondence/ documents for the CEO.

Ensures operation of equipment in the office of the CEO.

Screens visitors to the CEO ensuring that his time is not wasted by unnecessary interruptions and at the same time satisfying the visitor’s/caller’s need.

Arranges the CEO’s travel maters, including drawing up itineraries, obtaining visas, etc.

Ensures that CEO’s office always stocked with consumables, and that old stock is removed.

Monitors, controls, and records al transactions regarding the CEO’s budget for consumables and arranges for payments and recording.

01 May 2008 – 30 June 2013: Namibian Standards Institution

Secretary to the General Manager: Regulatory and Consumer Protection

Opens official letters of General Manager/Managers, and brings urgent matters to the attention of the relevant manager.

Responds to the correspondence on the instruction of the General Manager.

Types memos, letters, minutes and other documents on instruction of the General Manager and or Managers.

Makes appointments, set up meetings for the General Manager, and acquires information with regard

to the meetings or appointments to ensure that the GM is well prepared.

Arranges all logistics for meetings as and when required by the General Manager.

Attends to general secretarial duties such as photocopying, sending faxes, answering telephone and relaying of messages.

Records the proceedings of meetings as requested by the General Manager and compile the minutes as directed.

Contact this candidate