Administrative Assistant Data Entry

Summary:

Over **+ years of extensive experience as an Administrative Assistant, Human Resources, and assist with employee new hire processing and data entry including new hire approvals, verification of onboarding documents and I-9s through E-Verify, and creation of personnel and benefit folders within File Hold.

Assist with Support and Driver new hire processing and onboarding.

Compose and prepare confidential correspondence, reports, and required documentation.

Tracking rehires and reinstatements to determine eligibility of rehire.

Streamlined new employee training, onboarding and new hires orientation to ensure quick turnaround to department managers and department specific training.

Maintaining calendar, scheduling meetings, schedules travel and events for Program Manager.

Analyse reports, surveillance guidelines, maintenance schedules, performance trends and requirements.

Proven ability to work in a high stress, fast paced environment and demonstrate flexibility required to handle a very dynamic work environment.

Recognized for originating and leading HR practices that result in employee- oriented high-performance in a diverse culture.

Maintain office supply inventory, and perform a variety of clerical and administrative tasks.

Strong time management and organizational skills, and the ability to multi-task while maintaining attention to detail.

Education:

AIU Online University 2010

Associates of Arts in Business Administration

Skills:

Logistics Operations

Human Resources

HireRight

Project Management

Workplace Safety

PIA Standards

Personnel Supervision

Manpower Databases

MS Office Suite (Excel, Outlook, Training & Mentoring Contract Oversight,ADP Payroll Software PowerPoint, Publisher, Word) Type 80-85wpm

Administration

Employee Tracking Systems

Touch key 8000/Keystrokes

Training & Certifications

GCSS Army Certified

AWRDS Systems Certified

Six Sigma Green Belt Certified

Administrative Experience

Human Resources Management

Office Management

Surveillance

Customer service

Meeting Facilitation

DoD Experience

Professional Experience:

Amentum/AECOM/URS APS - Camp, AR Jul 2018 – May 2021

Logistics Analyst II / Executive Administrative Assistant

Create, analyse, and maintain vehicle tracking reports.

Track and record Man-Hours and schedule services for equipment in AWRDS.

Analyse reports, surveillance guidelines, maintenance schedules, performance trends and requirements

Analyse government and agency documents to ensure plans are in accordance to the guidelines and requirements of the contract.

Assemble and analyse information, prepare reports and agendas such as daily data pulls from AWRDS to track status on open work orders, services, and unscheduled maintenance.

Open and close work orders.

Track and analyse Taskers, operational activities and metrics.

Assist in performing transactions within GCSS-MC to include but not limed to sub-inventories, field service usages, warehouse pulls, and immediate issues.

Responsible for maintaining notifications and work orders IAW GCSS-A EUM.

Maintains the shop stock and turn-ins of unserviceable repair parts IAW GCSS-A EUM.

Processes data entry and transmits data to appropriate site.

Assisted in researching and identifying equipment using FED-LOG/GCSS-MC and other automated systems.

Assisted in preparing documents for turning in of equipment to DRMO, Roll Back in Stock/Supply System and other additional duties as assigned.

Facilitate and Track assigned routine and non-routine tasks, report completion of tasks to Management.

Train personnel on Workplace Safety and maintain safety data sheets.

Create and implement Safety Slideshow presentations weekly.

Track and enter information in On Point (employee attendance tracking).

Process and track vacations, extensions, floating holidays, and emergency leaves. Serve as the liaison between all departments to achieve a cohesive end result.

Key Achievements:

Perform daily mission/resource analysis, coordinate with supply, maintenance and transportation functional areas and ensure supporting requirements and implied tasks are accomplished to standard and within required timelines.

Recognized for utilizing outstanding analytical abilities to define or recognize the dimension of the problems involved, to collect the necessary data to establish the facts, and take or recommend action based upon application or interpretation of established guidelines.

Known for taking on a wide variety of roles and tasks, and leading teams to successful project completions.

Worley Enterprises, Inc - Colorado Springs, CO Mar 2015 – Jul 2018

Payroll Manager / Human Resource Assistant

Oversaw timely preparation and processing of biweekly payroll with no errors using ADP for over 150 employees.

Managed accuracy of over 150 timesheets per pay period for approval.

Managed all deductible garnishments and ensured actions were properly documented and noted on applicable payroll.

Coordinated with department heads to ensure timecards were submitted on time and with no errors for employees on leave or absent.

Ensured departments received detailed reports of employees pay status within 48 hours of payroll submission.

Setup valid programs for each employee's charges, and adherence to Fair Labor Standards Act (FLSA).

Established and maintained employee records according to PIA standards.

Key Achievements:

Sought out by employees as subject matter expert on payroll questions for proper submission and payment.

Managed payroll error trends of current procedure and applicability and worked to eliminate shortcomings in employee submission through establishing proper training.

Spearheaded coordination efforts between payroll, human resources, and budget ensure proper flow and maintenance of employee data resolving disconnect between departments and 100% process without error.

Developed new policy to ensure compliance with systems changes or company updates. Identified, researched, and wrote new policy changes in according with corporate and state demands and in the required format.

Avery Group, Inc - Los Angeles, CA Jun 2013 – Mar 2015

Human Resource Administrator

assist with employee new hire processing and data entry including new hire approvals, verification of onboarding documents and I-9s through E-Verify, and creation of personnel and benefit folders within File Hold.

Provided government contract oversight on manpower requirements to ensure the required number of qualified regular or temporary staff members met the contract's requirement.

Actively worked with department managers to ensure a clear understanding of department needs and requirements to accurately fill vacancies.

Coordinated and working directly with the Contract Director to ensure all staffing contract requirements were met, reducing on boarding time for qualified candidates.

Monthly invoices billing clients using Quick Books.

Facilitated meetings and travel arrangements for CEO.

Key Achievements:

Responsible for maintaining the company's manpower database, reflecting all positions, assigned employees, status, authorized, assigned, and company vacancies.

Leading weekly quality assurance meetings resulted in a 90% hire success rate.

Blackstone Consulting, Inc Jun 2013 – Mar 2015

Human Resource Administrator

Recognized as the HR subject matter expert, consulted with and provided direction to field management on all employment matters.

Placed equal importance on all employee complaints to ensure personnel felt they were being heard.

Responsible for employee and management training including mandated Sexual Harassment Prevention.

Utilized proficiency in all office related databases, such as Employee Tracking System (ETS) and HireRight.

Supported other departments as needed with payroll administration and HR training.

Key Achievements:

Applying company policy and standards uniformly with Department Managers, and in accordance with applicable guidance resulted in a 50% reduction in HR complaints and errors within first year.

Streamlined new employee training, onboarding and new hires orientation to ensure quick turnaround to department managers and department specific training.

Science Applications International Corporation - Kuwait City, KW Aug 2010 – Mar 2013

Administrative Assistant

Reported directly to the 160th Signal Brigade Commander as a Maintenance Officer.

Entered and tracked Maintenance personnel information in Per Stat (employee attendance tracking).

Oversaw equipment maintenance administration, including non-tactical vehicle fleets utilizing SAMSE computer systems, and other equipment.

Ensured adherence to Standard Operating Procedures relative to the equipment.

Key Achievements:

Responsible for the management of the maintenance and service section; a 400-person section including maintenance control, recovery, and the maintenance system teams.

Updated SOP’s and developed new procedures.

Action officer for coordinating, organizing and producing weekly brigade slides on PowerPoint.

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