Executive Assistant/Office Manager, Finance/ Accounts

MELBY SUNI

Accounts Executive And

Administrator

Contact: +971-**-*******

Email: *********@*****.***

Location: Sharjah, UAE

LinkedIn: Melby Suni

CORE COMPETENCIES

· Finalization of Accounts and

Bookkeeping

· General Administration

· Senior Management Reporting

· Accounts Management

· Administrative Functions

· Documentation, Filing

· Meeting Facilitation, Scheduling

· Team Management

· Office Management

· Travel Management

· HR Operations

· MIS Reporting & Documentation

SKILLS

ANALYTICAL SKILLS

TEAMWORK PLANNING

COMMUNICATION

ORGANIZING & PROBLEM SOLVING

PROACTIVE, CONFIDENT & ETHICAL

MULTITASKING & PRESSURE HANDLING

IT SKILLS

· OS (Windows XP/Vista, Windows 7 &

Windows 10)

· ERP System (Oracle-EBS)

· Utilities (MS Office- Word, Advanced

Excel, Power Point)

· Accounting software (Tally)

PROFESSIONAL OVERVIEW

· Versatile and top-performing professional with over 8 years of prolific experience in managing and coordinating interdisciplinary accounts and administrative operations while providing crucial support to the management in achieving the strategic vision and goals.

· Adept in handling and managing overall accounting operations viz. preparation and finalization of various accounts and statements encompassing Profit & Loss Account and Balance Sheet while ensuring compliance with accounting standards

& procedures along with reconciliation & finalization of various accounts within pre-set time deadlines.

· Bringing along 2 years (2019 – 2020) of rich experience as Freelance Accountant and played an imperative role in finalization of accounts; earned accolades for enhancing the accounting efficiency by developing an excel template for the Co. for general ledger, trial balance, Income statement and Balance Sheet.

· Leveraged capabilities in developing and rolling-out numerous administrative and operational changes which not only enhanced the working efficiency of team/department but also brought in significant results for the company.

· Recognized as Proxy Representative of the CEO within the company for non- crucial meetings and routine communications.

· Well-experienced in handling and safeguarding official and confidential matters pertaining to business and administration with full initiative and minimum supervision.

· Exceptionally Bright, Presentable Self Starter Individual, widely experienced in the entire gamut of operations involved in facilities management and general management as well as administration.

EXPERIENCE SUMMARY

· Freelance Accountant- June 2020

· Ghobash Trading & Investment Co. Ltd. - Dubai, UAE as Executive Assistant to CEO

(Apr 2017 – Apr 2018)

· Ghobash Trading & Investment Co. Ltd.- Dubai, UAE as Office Administrator - Finance Department (Dec 2013 – Mar 2017)

· Oliver Valves Ltd., SAIF-ZONE / DSO, UAE as Sales Office Administrator (Jul 2011

– Jul 2013)

· Tameem Auditing Accountants, Saif Zone, UAE as Accountant/ Admin Co- coordinator (Aug 2008 – Apr 2009)

· Floor Focus LLC – Saif Zone, UAE as Accountant/ Office Secretary (Jun 2007 – Jul 2008)

WORK HISTORY Apr 2017-

Apr 2018

Ghobash Trading & Investment Co. Ltd., Dubai, UAE

Executive Assistant to CEO

Highlights of the Role:

· Scheduling for internal and external meetings, Calendar booking and ensuring that CEO schedule is followed

· Providing a bridge for smooth communication between the CEO's office and other parties; performing administrative activities related to the CEO's office, write professional mails

· Ensuring smooth operations at all times and maintaining proper decorum & discipline by implementing & modifying the procedures; directing the office correspondence, mail management, administrative, highly confidential and executive support tasks

· Monitoring administration activities including office facilities, transport facilities, security services, etc.

· Arranging & monitoring travel arrangements, liaising with hotels regarding accommodation, menus, meeting rooms, etc.; directing the efficient rendering of facilities including housekeeping, transport, materials, etc.

· Collaborating with other managers and staff members in order to formulate and implement policies, procedures, goals, and objectives

· Defining service standards and guidelines that serve as benchmark for excellent service delivery thereby contributing towards ameliorated service revenue generation.

· Supervise smooth flow of information and resources between corporate office and the business units and organising BOD, monthly operational, budget and strategic meetings

· Preparing budget, operational and strategic reports, agendas, presentations, circulating and following up on action plans as per deadlines

· Organizing prioritizing and appropriately handling time-sensitive, confidential information and ensure action required is addressed in a timely manner

Dec 2013-

Mar 2017

Ghobash Trading & Investment Co. Ltd., Dubai, UAE

Office Administrator - Finance Department

Highlights of the Role:

· Documented Bank Guarantees, Telex Transfers, Corporate Guarantees etc.; prepared Bank Signing Authority Matrix of various companies within the group which explains each Signatory signing authority limits

· Coordinated with Relationship Managers of various banks for Bank A/c Opening and/ Closure of Accounts as per requirement

· Shared confirmation letters yearly to various banks for external auditors; preparation of LPO in Oracle; Petty Cash maintenance of the main GTI Group

· Responsible for managing Calendar of the Group CFO and Group COO of the company

Jul 2011 –

Jul 2013

Oliver Valves Ltd., SAIF-ZONE / DSO, UAE

Sales Office Administrator

Highlights of the Role:

· Helped resolve critical control and operational weaknesses; identified problems, recommended improvements, and worked in collaboration with Middle Office, Risk, and Finance to implement issue resolutions

· Worked on time-critical efforts to complete Vendor Registration Form / Pre-qualification; Coordination with Sales Team to retrieve the weekly/monthly/quarterly reports

· Supported UK for clearing pending Invoice payments; ensured proper maintenance invoicing, billing processes, papers and Managed accounts payable, receivable, petty cash

· Spearheaded entire gamut of administrative operations comprising of office banking, travelling travel and logistics like OTB, visa deposit

· Responsible for the end-to-end processing of employment, business and tourist visas, responsible for the end-to-end processing of all employment visa cancellations

QUALIFICATION

· M.Com. [Computer Applications] from

Sri Ramakrishna College of Arts and

Science, Coimbatore, India (Bharathiar

University); 77% - 2007.

· B.Com. [Computer Applications] from

Sri Ramakrishna College of Arts and

Science, Coimbatore, India (Bharathiar

University); 67% - 2005.

INDUSTRIAL TRAININGS

· M.Com [C.A.] Curriculum: Future

Dreams LLC, Ajman, UAE as Accounts

& Filing Executive

· B.Com [C.A.] Curriculum: CAFCO

International LLC, SHARJAH, UAE as

Accounts & Filing Executive

PROJECTS UNDERTAKEN

· Undergone training and completed

project on “Pharmacy Management” at

Priya Pharmacy, Coimbatore, TN, India:

Developed software, capable of storing

and providing records relating to

members and books - M.Com[C.A.]

Curriculum.

· Undergone training and the project

title “Cellular Showroom

Management” at Invensyss

Management, Coimbatore, TN, India:

Developed software, capable of storing

and providing records relating to

members and books - B.Com[C.A.]

Curriculum.

VALUES

· Accountability

· Integrity

· Honesty

· Leadership

· Teamwork

PERSONAL DETAILS

Date of Birth : 1st Oct 1984

Nationality : Indian

Marital Status : Married

Visa Status : Residence Visa

(Husband’s Sponsorship)

Languages Known : English(F),Hindi(F),

Malayalam(N), Tamil(P), and Arabic(B)

Driving License : Yes

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