Administrative Assistant

SUMMARY OF QUALIFICATIONS

• Good organization and time management skills • Excellent problem solving

• Able to prioritize and meet deadlines • Great critical thinking

• Strong interpersonal skills • Outstanding ability to multi-task, detail oriented

• Team player • Word, Excel, Power-Point, Access and Outlook

PROFESSIONAL EXPERIENCE

Kaiser Permanente South Bay Parkview, Harbor City, CA 2021 – 2022

Health Service Department / Administrator Clerical

Answered telephones, take messages and transferred calls to appropriate individual

Reasonable for incoming influenza vaccination declination form into data Mainframe (EHS) Employee Health Service

Assisted give out COVID -19 vaccines kit to customers

Audit conducting employee’s health chart, reviewing files and calling for missing immunizations for legal compliance checklist to determine if an organization has met all regulatory requirements in order to legally operate and avoid litigation. Make phone calls with employees to update PPD (TP) skin test

Greeter help customers on kiosk when is needed

Maintain files containing confidential information, make new file folder for new hires, incoming mail, outgoing mail, pull terminated files, photocopy, scan

City of Gardena - The Office of City Clerk / Customer Service Clerk l 2014 - 2019

Greeted and directed office visitors, handled telephone communications; responsible to help assist and manage the consumers on the phone to resolve issues, performed general secretarial duties and directs customers as appropriate department and transfer calls. Acts as a receptionist to the public, taking and responding to a high volume of phone calls, screening inquiries, taking messages, answering questions requiring, understanding of policies and procedures of the work unit and/or giving out information on special events scheduled and other activities

Administer loyalty oaths, prepared agenda Items and posted agendas for meetings, receives and processes claims against the City. Subpoenas and claims for damages to person or property via mail or in person

Type correspondence documents, editing, proofreads and processes a variety of routine to moderately complex materials, forms, memorandum

Responsible for passport scheduling an appointment, provided a booking confirmation number keep tract in data

Maintains records, follows citywide records retention policies, and procedures for records management, and includes storage systems, records filing and retrieval, assisting with internal and offsite audits for legal retention requirements and archiving of legal records, including contracts, agreements, deeds, and recording documents

Created, design flyers, update for all departments newsletter and revised all city clerk’s application forms

Assisted in volunteer with recreation department for special events, create centerpieces, calling company’s for donation, and managed to support on special events

Maintains calendar for city council meeting, reserved rooms, order food, performs other routine clerical tasks including copying/scanning, collating, file

Responsible for incoming mail distributed all inter-office mail for the facility departments and detainees operated postage machine and using mailing tools and machines for packaging, and labeling parcels, monthly report, call repair service when is needed

Kaiser Permanente South Bay Medical Center, Harbor City 2014 - 2015

Department Human Resource / Administrative Assistant

Provide support to HR Consultants, Director, Supervisor

Managed employees - Primary Source Verification (PSV) Lead for Licenses, Certificates and

Registrations (LCR) role accomplishments, improvements and regional database

Responsible to contact employees regarding Licenses/Certification that has been expired and mail out letters

Answering phones, resolve issues, format correspondence letters, update variety forms

Update H. R. applications forms and create design flyers for special events

Time keeping, conduct department audits for State approval, trained on time keeping in data

Responsible for filing make new folder for new employees

When is needed help staff for ordination presentation

City of Gardena 2000 - 2014

Economic Development Department & City Manager’s Office

Clerk Typist

Responsible to assist the supervisor and City Manager with various administrative office duties related to the Economic Development Department; format correspondence letters and memorandums

Greeter and directed office visitors, handled telephone communications; responsible to help assist and manage the consumers on the phone to resolve issues, performed general secretarial duties

Organize travel schedules and book reservations, scheduled meetings and/or conferences calls

Responsible for special events reserved rooms, tables, chairs, cater food. Keep track on receipts

Prepare and review agenda materials for councilmen members meeting

Correspondence, invoices, presentations, brochures, publications, reports and relevant material, submit monthly-quarterly reports

Purchase orders keep tract and managed petty cash, receipts

Responsible internal mail, multifaceted clerical tasks, data entry, filing and records management

Research, proof, evaluate, gather materials, organize and arrange a diversity of information

Maintained contacts directory including email addresses and ensured the directory is updated

Created, design graphic flyers for city newsletters, business survey and created spreadsheets

Managed office supplies, and stationary distributed to each departments

Daily mail procedures; collecting, sorting and distributing the regular mail, including other courier services (FedEx, UPS, etc.) to be distributed internally

Kaiser Permanente, Gardena, CA

Administrative Office - Volunteer Services Temporary – 2014

Duties: Prepare, update timesheets in data daily, file, scan and update flyers for special events.

Kaiser Permanente South Bay Medical Center, Harbor City, CA

Human Services Department - Volunteer Services Temporary – 2014

Create and design flyers, creative newsletter and update application forms

Responsible filing, make new folders for new employees

Mail out letters to supervisor and employees regarding expired certificate licenses

Monthly report employees Primary Source Verification Certificate

Scan confidenti1al documents, E-fax

When is needed help out for special events, workshop

AWARDS / HONORS

Volunteered and hosted various workshops, events in the City of Gardena: 2011 – 2020

Accommodation Award for 10-years of Excellent Service - City of Gardena: February 2011

Accommodation Award for 5-years of Excellent Service - City of Gardena: August 2006

TECHNICAL EXPERTISE

Office Equipment: Fax machines, photocopiers and general office equipment computer,

Spread sheets, word processing, database management, typing speed: 45 WPM

MS Office: Word, Excel and PowerPoint, Education: High School Diploma

Reference available on request

Lydia Partida

18116 S. Harvard Blvd.

Gardena, CA 90248

Cell 310-***-****

Email: **************@*****.***

Contact this candidate