Graduate Researcher Administrative Analyst

BERNADETTE SANDOVAL

**** ****** **. ******** **, 93551 C: 310-***-**** I Email: **********************@*****.***

SUMMARY

Motivated business school graduate seeking management position focusing on operations and HR strategic. Thrive in high pressure, deadline-driven environment. Strong leadership skills and the ability to motivate people. Demonstrated ability to efficiently prioritize a wide range of assignments and manage time wisely.

HIGHLIGHTS

UCPath-CDW, Word, Excel and Power point, MSOW (Credentialing portal) and UCLA E-Recruit, OPUS

ACCOMPLISHMENTS

UCLA Certificate in Advance Payroll Processing, Certificate in Academic Personnel, Certificate in UCLA Accounting, Fund Management Training (Dept. of Medicine), Management Executive Program, sHRBP (HR Business Partner) Certification Program

JOB EXPERIENCE

11/2015 – Present HR & Academic Affairs Director– UCLA Department of Pathology & Lab Medicine

•Manage all aspects of recruitment, benefits, payroll for both academic appointees and staff including GSR's, Residents (Housestaff) and Fellows.

•Advising faculty members on leaves, outside activities and other personnel issues. Managing the academic roster for more than 300 faculty. Assist CFO during budget preparations for Health Sciences Comp Plan and Basic Sciences Comp plan.

•Supervise the departmental Med Staff and Credentialing Verification process for faculty privileges in various hospital i.e. SMH, UCLA MC and affiliate hospitals and labs.

•Ensure that department remains in compliance with all departmental, school and UC policies and procedures and State and Federal law.

•Oversight of the staff in Research labs approximately 30+ labs

•Works collaboratively with Employee Relations office related to disciplinary issues

•Administer Family Medical Leave, Workers Comp, and all types of leave for both staff and academic appointees.

•Advise Managers/Supervisor ensuring compliance and guidance with HR

07/2011 – 11/2015 Senior Administrative Analyst - UCLA Department of Radiological Sciences

•Coordinate as needed with the Deans Office, School of Medicine to ensure appropriate salary amounts request and implement adjustments for variance in a timely manner

•Prepare annual gender equity salary report and arrange for MCP and BSCP faculty

•Process and administer faculty payroll including Z payments; annual, quarterly pass-through and monthly special payments

•Process and post recruitments in the E-Recruit online systems for faculty, fellows, postdocs and visiting appointments

•Monitor and process funding changes and expense transfers and work with fund managers in Department of Finance Office to make appropriate changes to update EDB

•Academic Personnel Administration: On-boarding/Off-boarding employees

Monthly reconciliation of Academic Leave usage to ensure correct balance of each faculty vacation accruals • Coordinate and process Physician Time Study for Medi-Cal reimbursement of the Department

•Process re-charges for various accounts.

•Manage and monitor Outside Income Reporting thru Departmental Business Information System web.

•Reconcile monthly ledger of various accounts e.g. practice plan, 19900, mentorship, contract & grants etc.

•Serves as coordinator to UCLA Grad Division Office for Postdocs, Visiting Graduate Researcher appointment.

•Serves as coordinator for any visa processing (J1, F1, H1B and Permanent Resident)

•Familiar with Dossier and all Academic appointment preparation

•Supervise one (Admin. Specialist) with GSR’s, Postdocs and Visiting appointments.

09/2009 – 06/2011 Administrative Analyst – UCLA Department of Radiological Sciences

•Process HR, Payroll and Benefits for faculty appointments.

•Maintain vacation reporting system for all the faculty

•Coordinate with fund managers regarding TOF’s (NIH, Extra-mural funding etc.)

•Handle Family Medical Leave for faculty appointment.

•Serves as back-up for parking coordinator

•Process monthly ZDN payments for faculty and any other special payments requested to the Dean.

01/ 2007 to 09/2009 Administrative Specialists -UCLA Dept. of Pediatrics, Family Medicine, Human Genetics & LKC

•Process Biweekly/monthly online timesheets reporting of more than 500 employees (staff and work study students)

•Major duties include various expense transfer, brown upays for all the departments

•Also responsible for reconciling Academic Leave Reporting for all the Faculty leave accruals • Process rush checks and separation checks

4/2005 to– 1/ 2007 Administrative Assistant II -UCLA Campus Payroll

•Process daily check request for salary payments due to University employees

•Consult with department representatives regarding PTR and EDB transactions

•Major duties include researching source of payments and transaction using PPS

•Contact department personnel to explain the appropriate type of adjustment that is needed to correct problems

•Assist in reconciling Rush checks and Payroll accounts (UCLA, UC Merced and UCOP) and research balances that are over 30days old.

EDUCATION

1991 Bachelor of Science in Business Administration Major in Management

REFERENCES

Available upon request

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