Personal Assistant Control Room

Location:

Sandton, Gauteng, 2172, South Africa

Posted:

April 13, 2022

Contact this candidate

Resume:

Christine Judy Alexander Prinsloo

LAST UPDATED:

September 2021

Address: Ficksburg

Free State

ID Number: 850-***-**** 087(Criminal Checks & Verifications welcome) Mobile Number: 062-***-****

Email Address: ***********@*****.***

Alternate Contact Number: 084-***-**** ( Rudi - husband) O B J E C T I V E S

I have a go-getting energy for life. I am able to say that my initiative and yearn for knowledge makes it easy for me to research the truth and obtain all facts relating to the project at hand. I am very organized and this makes it easy for me to be the person on hand when vital information is needed. I do not like to be unprepared and tend to cover ALL aspects of the subject. I have a zest for life, a mission to succeed and I can say with certainty that I am a hard worker. I would like to work in a position of a Manager and I am interested in any Administrative Positions/Managerial positions/Team Leader with focus on Public Relations and/or Client Relations/Customer Service/Human Resources. I am interested in a position where my duties are clearly stated to me and I am expected to complete my duties. I would like to work for a company who legally and lawfully respects their employees. I would like a stable environment where I can do what is expected of me. I would like an opportunity to grow my earnings and to make my wishes and dreams of a secure and stable future, a reality. W O R K E X P E R I E N C E

2004: Matriculation – Port Elizabeth, I matriculated with honours and was nominated as Class of 2004’s Valedictorian. I successfully passed a 7th subject that I took out of interest.

2006: Skin & Healthcare Diploma – Potchefstroom, I studied at the Akedemie in Potchefstroom for two years where I became certified in Skin and Healthcare Therapy. However, I later found that the beauty industry is not for me. 2009: Planet Fitness Gym – Port Elizabeth, I worked as the Assistant Administration Manager where I had to perform and know the duties of the Admin Manager of the Company. This is where I learnt how to work with computer systems and various workforce management programmes. Data- capturing and daily banking was also part of my duties. Christine Judy Alexander Prinsloo

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2011: Basic Hotel Management – Middleton Eastern Cape, I did practical training in a small Guest House consisting of 10 en-suite rooms where I did the booking in and out of guests as well as basic daily running of the guest house. I handled all guests personally and found that the hospitality industry is where my future is.

2012: Managerial Experience – Manager at Fahrenheit Restaurant in Benoni and Guest House Manager for Enchanting in Glen Marais. 2013: Administration – Kempton Park Gauteng. There is little that I did not do while working as the Executive Personal Assistant and Senior Administrator for the CEO of Cyborg Tactical Protection Services for two years. Below I have listed some of the tasks that were expected of me:

• Compiling of Legal Documents (some according to the SEESA guidelines and some according to the CEO);

• Creating of Marketing Packets for Sales Department;

• Keeping Diary for 4 (four) of the company's Senior Management (CEO, SALES, FINANCE DIRECTOR, OPERATIONS MANAGER);

• Appointment Confirmations;

• daily email correspondence with potential clients as well as existing clients;

• client correspondence between clients and CEO;

• filing of all company filing;

• handling of all company HR (new employee contracts, forms, letters, leave, transfers, etc)

• creating of forms for the company

• salary queries;

• monthly payslips (creating of payslips, calculations of payslips, confirmation of banking details, corresponding of employee work attendance registers to on and off booking, marking of attendance registers, deduction of late comings and early leavings, etc.)

• compiling of company memorandums (drafting memo's for the CEO to approve and sign them)

Christine Judy Alexander Prinsloo

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• printing for Head Office and various documents needed on Site or in the Control Room

• keeping of various databases (telephone records, marketing Leads, email correspondence, employees and service information, etc)

• designing of Company Reconciliation documents used by the finance department and the CEO

• regular PC Backups

• Invoicing for company

• drawing up and calculating of Quotations for company

• monitoring, checking, reporting to CEO and in charge of company vehicles tracking systems (only had 3 vehicles)

• compiling of meeting minutes

• typing

• controlling and handling of 21 PTT communication Radios in the Gauteng Area (database and regular checking of PTT Placements, IMEI #'s and Serial Numbers)

• I have served as a representative on a few occasions for the company by attending certain meetings with the Financial Director on behalf of the CEO

• proof-reader for outgoing company documents

• conducting of undercover reports (live recorded)

• compiling of Under Cover Agent reports for the client according to investigation progress

• research for CEO (various subjects/topics)

• daily checking of Control Room On and Off duty Sheets,

• training and compiling of information needed for Easy Roster - workforce management programme;

• issuing of verbal – written – final warnings in accordance for employee according to SEESA,

Christine Judy Alexander Prinsloo

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• signing off of daily posting sheets (app. 137 per week),

• bookings of functions or breakfasts,

• handling of CEO personal appointments,

• occasionally helping out with CEO kids school activities or homework, driving of children to and from and often looking after the children and cooking for them too (there are 4 children ages from 2 – 10),

• handling of cancellations/renewals/amendments of contracts for the company,

• handling of email and telephonic correspondence for the company’s insurance.

Please note that I am very familiar with Microsoft Word, Microsoft Outlook

(diary correspondence, reminders, etc) and Microsoft Excel. I worked on Windows 7 mostly but I am very familiar with Windows 8 too. I have experience working on the PABX Switchboard systems which handles 20 telephonic extensions. I have not got much experience with Pastel and Quick Books – but I am familiar with it and I would love to learn how the programme works.

REASONS FOR LEAVING THE COMPANY:

Due to illegal internal occurrences from the CEO. I refused to be a part of any of the illegal business and resigned as soon as I was able to find another job. I worked the duration of my contract. The company has since been closed down. A D D I T I O N A L R E S P O N S I B I L I T I E S ?

• Opening and locking of Head Office Premises (Daily)

• Portable Landline got taken home by me (24hour standby)

• I was given the responsibility of using the company’s HP Laptop and Samsung Galaxy Mobile

• Signing/receiving/counting/safekeeping of Cash (largest amount was R170 000.00 IN CASH)

• Making of Coffee and Tea when clients were at the Offices Christine Judy Alexander Prinsloo

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• Running/Managing/Stylist of CEO’s Wife Bridal Boutique (on the premises)

• I am an all-rounder!

January 2015 – April 2016: Bella Rosa Guest House - General Manager

– Ficksburg, Free State. This is where I have found my passion and purpose in life. I have always been interested in the hospitality industry, yet life has taken its course and I often found that I needed to work where I could find work. I was appointed to manage and run the Bella Rosa Guest House during a guaranteed period from the 1st of February 2015 to the 31st of October 2015. Four months later in May 2015 – this contract was extended to the 31st of December 2015 due to my work ethic, efforts and dedication.

Below I have listed some of my tasks and duties that have been expected of me while serving as the General Manager of Bella Rosa Guest House:

• I live on the premises with my family, this being convenient as a Guest House is a 24 hour job;

• The position requires the running and managing of the guest house in its entirety. This encompasses, telephone bookings, email bookings, managing all staff, guest relations, invoicing, maintaining of all financial books, compiling the necessary returns for UIF, VAT, SARS E-filing, etc;

• Making Breakfast in the morning for my guests as well as Dinners by arrangement. My husband and I have been hosting functions to increase the monthly turnover every month. Birthday parties, romantic dinners, business meetings, etc.

• Managing of Debtors accounts;

• Marketing of the Guest House;

• Daily shopping, stock-control, budgeting for the Guest House;

• Managing and safe-keeping of approx. R10 000.00 Petty Cash;

• Staff Management of Salaries, Daily Duties, Timesheets, etc;

• Running of PUB, stock-control, budgeting;

Christine Judy Alexander Prinsloo

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• Ordering and control of daily room amenities;

• Monthly Accounts being checked, corrected, and paid.

• Running of Kitchen and Restaurant

• Planning and organising of Conferences and Functions (business related as well as personal)

REASONS FOR LEAVING THE COMPANY:

Reorganisation of Company.

April 2016 – July 2021: The Green Acorn Guest House - General Manager

– Ficksburg, Free State. I ran this company as my own and fully committed to running this business. Shortly after I had started working at The Green Acorn as a manager, my husband and I found out the guesthouse was for sale. We decided that we would like to settle down and establish ourselves in the small town of Ficksburg that we had over a few years learned to love. We bought a house right over the road from the guesthouse and over the last 6 years have been in the process of buying the guesthouse through a loan from the bank. In May 2020, we (my husband and I) took over the guesthouse as the potential new owners as everything at the time was leading to the purchase going through. We established a company in the name of the Guesthouse with the CIPC. Rudi and I being the directors of the company. We paid a rental to the owner monthly for the business. We ran it in its entire entity (financially/operationally

/Managerial/Administrational). We were blessed to keep the doors of the guesthouse open as we did our utmost during this terrible COVID period. We gave it our everything and was so excited to own this magical corner of the earth.

During the last level 4 lockdown, sadly the bank declined our loan. The previous owner then decided not to renew our contract as she felt running the business herself during these troubling times would bring in a larger amount financially directly to her. We handed the guesthouse back in July 2021. We have now put our home in Ficksburg on the market and find ourselves in a position of starting over. We are prepared for anything that may lay ahead but at heart we are entrepreneurs and look forward to one day having our dreams, of being business owners, come true.

Christine Judy Alexander Prinsloo

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W H O I S C H R I S T I N E P R I N S L O O W H E N A T W O R K ?

• I’m friendly and I will make you laugh (good quality to have at work)

• I am a hard worker and continue to strive for more. Better. Bigger.

• I AM FULL OF ENERGY!

• Goal orientated and driven (I believe that one must be driven to complete goals)

• “Don’t-stop-till-I-have-finished” attitude

• I am physically healthy

• Mutual Respect for my co-workers

• I am trustworthy.

• I AM HONEST.