Illinois University Staff Assistant

TOYIA M. SIMS

***** *. ******** ******/*********, IL 60827

773-***-****/*****.****@*****.***

PROFESSIONAL PROFILE: Key strengths include leadership and motivational skills, proven ability to quickly build rapport, establish trust and produce results. Recognized for professionalism, positive attitude and ability to communicate at all managerial levels.

WORK EXPERIENCE:

December 2003 to Present

Illinois Department of Corrections

100 West Randolph Street, 4-100

Chicago, IL 60602

Private Secretary to the Director/Confidential Assistant to the Director

Serve as Office Manager for the Illinois Department of Corrections’ Chicago office. Assist the Director with coordinating, preparation of materials, and advising Director of meetings with legislators in the Cook County area. Coordinate re-entry meetings with Director and IDOC executive staff with various community partnerships in the Cook County area. Perform administrative/secretarial duties as assigned. I also assisted as the primary hearing officer for the

Parole Division statewide; making confidential recommendation regarding actions to be taken such as reprimands, suspensions and discharges. Maintained tracking system, (using SharePoint) of hearings with parole agents and supervisors. Served as community outreach coordinator in the Northern District of Illinois area as well as assisting re-entry events, (Summit of Hope) and representative of community meetings/forums for the agency to assist and provide services of parolees who are re-integrating back in the community.

May 2003 to December 2003

Office of the Governor

100 West Randolph Street - 16th Floor

Chicago, IL 60601

Personnel Liaison

Served as a confidential assistant to the Director of Intergovernmental Affairs. Assisted with filling vacancies with various agencies in the State of Illinois Maintained confidential documentation regarding positions/candidate positions. Research and analyzed reports regarding staffing of state agencies. Prepared correspondence, personnel data bases and phone coverage for other personnel staff.

August 1999 to May 2003

Chicago Park District

541 North Fairbanks Court - 7th Floor

Chicago, IL 60601

Staff Assistant

Appointed as liaison between the Chief Operating Officer and regional offices for the Chicago Park District. Coordinated meetings and events between the Chicago Park District and other agencies. Tracked status on request/updates between COO and regional managers on various projects, proposals, maintained department timesheets, as well as preparing all correspondence; organized/maintained filing, phone coverage and other duties as assigned.

June 1997 to August 1999

City of Chicago - Office of the Mayor

121 South LaSalle Street – Rm. 406

Chicago, IL 60602

Staff Assistant

Served as assistant to the Chief of Policy, Deputy Chief of Staff and Director of Communications for the Mayor of Chicago. Duties included initiating and coordinating meetings, planning and implementing of special assignments for City Council, record keeping payments for outside consulting firms, generating memos and reports, monitoring and screening phone coverage and assisting receptionists when needed.

EDUCATION:

Robert Morris College - Chicago, Illinois July 1987

Received Certificate in Secretarial Administration

Southern Illinois University - 1985 - Studied Political Science and Economics

Proficient in Microsoft Office and SharePoint Management System

REFERENCES:

Available on Request

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