Services Corp Accounts Payable

AMBER C. TRUJILLO

*********@***.*** 720-***-****

PROFESSIONAL EXPERIENCE

Load to Ride Transportation LLC., Denver, March 2021 – March 2022

Accounts Payable Specialist

Full-cycle accounts payable processing of 400+ invoices in Truck Mate Online for 2 different entities

Cost accounting per truck load (full truck loads or half loads)

Manage and update vendor contacts including W-9, Workers Comp Insurance, DOT packets

Communicate with vendors about past due invoices, open invoices, missing invoices and address any other issues and inquiries pertaining to accounts.

Reconcile vendor statements monthly

Reconciled credit card statements

Wymac dba Workshop Colorado, Denver, Oct 2020 – Jan 2021

Accounts Payable Specialist

Full-cycle accounts payable processing of 300+ invoices in Quickbooks Online for 3 different entities

Cost accounting per job location (construction- Custom Built homes)

Managed vendor contact information, kept vendor lines of communication open, addressed issues and inquiries pertaining to accounts or non payments per Project Managers

Set-up and updated information (W9), completed 1099-MISC,

Reconciled vendor statements, contacted vendors and research where there were discrepancies

Researched missing invoices, cleaned-up backlog of invoices

Processed credit card transactions via Quickbooks and SAP Concur depending on entity

Reconciled credit card statements

Reviewed, Approved and processed all concur expense reports, trained new employees on concur

FLATRON CONSTRUCTION, Broomfield, Sept 2018 – Jun 2020

Travel & Expense Coordinator (Feb 2019-Jun 2020)

Processed employee expense reports through SAP Concur software and mobile application

Managed expense report approvals through SAP Concur Software.

Performed P-Card reconciliations solely using SAP Concur Software

Reconciled Uber expenses monthly, reported back analytical findings to Travel and Expense Manager, procurement and CFO

Ordered all new company P-Cards for all new employees, cancelled cards or compromised cards.

Managed and over seen all set credit limits, unused credit and extended

Accounts Payable Specialist (Oct 2018-Feb 2019)

Full-cycle accounts payable processing of 100+ invoices per day in NetSuite software

Managed vendor contact, addressed issues and inquiries pertaining to accounts, set-up and updated information (W9)

Reconciled vendor statements, contacted vendors

Researched missing invoices, cleaned-up backlog of invoices

Processed intercompany accounts payable invoices

HB MANAGEMENT GROUP, INC. ACCOUNTING DEPARTMENT, Denver, CO Dec 2011-Jun 2018

Corporate Accounts Payable Specialist

Full-cycle accounts payable processing for three entities, HB Management Group, Kleen-Tech Services Corp, Options Services

Accounts payable processing of up to 700 invoices per week in Macola accounting system

Responsible for weekly check printing and disbursements, posting payments, processing wires, updating general ledger

Reconciled monthly statements, researching past due and upcoming invoices

Verified invoice charges per vendor invoice

Assured proper General Ledger accounts were utilized through monthly analysis

W-9 reconciliation and reporting for contractors and sub-contractors, including 1099-MISC issuance and 1096 IRS reporting

Posted journal entries for month-end close procedures

Oversaw monthly roll-forwards for multiple general ledger accounts

Trained and assisted with purchasing policies, standards and procedures

Reconciled American Express corporate credit card entries

MPI/DBS/ COLORADO TEXAS/DBA FOOTHILLS LIGHTING LLLP, Denver, CO Jun 2006-Aug 2010

Corporate Accounting-Accounts Payable

Full-cycle accounts payable processing of up to 500 invoices per week, utilizing three-way match

Verified purchase orders per vendor invoices

Checked and balanced inventory once purchase orders are verified with the assistance of the receiving team

Coordinated directly with receiving department to assure proper payment allocation

Posted all invoices into accounting system, Profit21

Assure proper general ledger accounts were utilized

Oversaw weekly check disbursements to vendors, while maintaining a weekly budget

Performed monthly reconciliations of vendor statements, which include researching past due and upcoming invoices

Invoiced customers directly to maintain customers prompt billing

Researched cost, quantity, and freight variances

Reconciled freight bills and classified to the proper general ledger accounts and departments

Responsible for the payment of corporate credit cards, rents, notes and other receivables

Processed various cash requests, as needed, including advances, COD’s, pre-payments, ect.

Classified and obtained executive approval for expense reports

Input coded expense reports to general ledger accounts and reclassified as needed

Was directly involved with acquisition procedures and payment structure

SWEDISH MEDICAL CENTER, Englewood, CO. Feb 2006-Apr 2006

Junior Accountant

Responsible for the reconciliation of general ledger accounts and journal entries

Provided daily Statistical reporting of inter-hospital transfers

Ran daily transaction review of all accounts payable invoices keyed

Identified invoice irregularities and made adjusting journal entries to ensure accuracy

Responsible for month-end inter-company account reconciliation

Handled accounts payable data entry and reconciliations

Performed special projects as assigned, all work done with in Sarbanes-Oxley Act

Oversaw accounts payable filing, invoicing and balancing.

ULTIMATE ELECTRONICS, Thornton, CO Jan 2004-Mar 2005 Account Associate (Jan 2004-Mar 2005)

Maintained and audited all cell phone sales for Sprint and T-Mobile

Ensured a clear audit trail for cell phone sales generated from 65 stores

Identified invoice irregularities and contacted Loss Prevention as required

Performed daily data entry in Microsoft Access for all cell phone sales

Performed bank reconciliations on a monthly basis

Maintained a professional relationship with all store managers

Performed special projects as assigned

DirecTV Associate (Jan 2003-Jan 2004)

Maintained and audited all DirecTV sales and ensured a clear audit trail

Created and maintained professional relationships with the associates at all retail stores

Identified invoice irregularities and contacted Loss Prevention as required

Performed daily data entry in Lotus 123 for all DirecTV sales

Preformed bank reconciliations on a monthly basis

Sales Audit Associate (Apr 2002- Dec 2002)

Balanced daily books for 65 stores and 20 service centers

Ensured a clear audit trail for every sale, service payment & warranty payment

Identified invoice irregularities and contacted Loss Prevention as required

Processed incoming mail Oversaw overages and shortages for 15 stores

Customer Service Representative (Jan 1999- Apr 2002)

Balanced, verified and maintained records of all daily sales transactions

Oversaw all overages and shortages, performed monthly balancing

Performed bank reconciliations on monthly basis

Supervision of two Associates on a nightly shift

EDUCATION

METROPOLITAN STATE COLLEGE OF DENVER

Bachelor of Science Degree in Accounting

SKILLS

Proficient in MS Excel, MS Word, Heavy 10-key experience

Commerce Center (P21)

Macola Progression DLL

Quick Books Online

Truck Mate (TMW)

SAP Concur

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