Legal Secretary Executive Assistant
Resume:
Karen L. Vachris
Sparta, NJ ***71
*********@**********.***
OBJECTIVE: To obtain a position as a Legal Secretary with a
firm where I can apply my diverse
experience in service related positions, showcase my
proven ability to act decisively under
pressure, utilize my problem solving skills, and respond
to challenges.
ACHIEVEMENTS: I have developed relationships with clients and vendors
which has allowed me to independently
communicate with those clients and vendors on the behalf
of my attorneys. This has helped my
attorneys work more efficiently. I have designed and
implemented a follow-up system that can be
easily followed by any individual at my desk. I make use
of Outlook as an organizational/follow-up tool,
not just as an email function. I have set up charts to
track client billings on a monthly basis to allow for
at-a-glance financial statistics and billing status. I
have excelled at becoming a true gatekeeper, which
gives my colleagues more time to accomplish their work.
All of the procedures I have put in place
have contributed to a more efficient, productive,
streamlined work environment and improved customer
relations.
Gibbons P.C. Administrative Assistant/Legal Secretary
to
One Gateway Center Two Partners & Two Associates
Newark, NJ Business & Commercial Litigation
May 2013 - Present
.Meeting scheduling/arrangements
.Drafting of correspondence
.Heavy calendaring
.Travel arrangements
.Travel & entertainment expense reports
.Bill processing
.Stenography
.Drafting of confidential employee
compensation reports
.Drafting and editing Partner and Associate
reviews
.File management of employee compensation
reports and reviews
.Attorney time entry in Aderant billing system
.Management of various management committee
reports and files
.Gatekeeper
Fein, Such, Kahn & Shepard PC Temporary Legal Secretary
October 2012 - April 2013 Personal Injury, Family Law, Trusts
& Estate Law
INTTRA Inc. Administrative Assistant to
1 Upper Pond Road VP, General Counsel & Corporate Secretary
Parsippany, NJ SVP, Service Delivery/Product
March 2011 - September 2012 VP, Global Technology & Customer
Experience
E-Commerce - Shipping Industry
.Organization/scheduling of seminar and
department outings
.Calendaring in Outlook
.Travel arrangements/T&E reports
.Meeting/Webex and conference call set-up and
tracking
.Supporting 3 departments with over 30 people
(US & International)
.Legal/vendor billing
.Independent and proactive follow-up
.Passport and Visa applications and renewals
.Extensive work with computer programs and
chart management
.Drafting of correspondence
.Provided coverage to CEO & CFO
Porzio Bromberg & Newman Executive Assistant/Legal Secretary
100 Southgate Parkway Partner/Two Associates/One Retired Judge
Morristown, NJ Pharmaceutical Law
December 2007 - February 2011 .Heavy client contact and
proactive/independent follow-up
.Organize meetings and large-scale
presentation logistics,
including implementing agendas, room set-
up needs and
cross-checking all details, RSVP tracking
.Drafting of correspondence
.Heavy calendaring
.Travel arrangements
.Travel & entertainment expense reports
.Bill processing
.Multiple mass mailings
.Setting up new filing system
.Working on PowerPoint presentations and
projects
.Gatekeeper
Arthur D. Shankman & Co. Executive Assistant/Office Manager
to
101 Eisenhower Parkway President/CEO
Roseland, NJ Life Insurance - High Net-Worth Clients
February 2005 - October 2007 .Heavy stenography
.Heavy client contact
.Confidential document retrieval
.Contact with doctor offices/insurance
carriers
.Drafting of correspondence
.Heavy follow-up work
.Processing bills (business & personal)
.Travel arrangements
.Quickbooks, Quicken and account
reconciliation
.Ordering supplies
.Multiple mass mailings
.Presentation drafting
.Running day-to-day office
operations/gatekeeper
Drinker Biddle & Reath Legal Secretary/Float Secretary
500 Campus Drive Tax, Corporate, Real Estate, Leasing
Florham Park, NJ Trusts & Estates, Litigation
December 1998 - February 2005 .Heaving filing, stenography &
document production
.Trust and Estate document production
.Attended trust and estate document executions
with clients, acted as a witness
.Subpoenas, Releases, Answers, real estate
documents, etc.
.Pleadings Boards
.Travel Arrangements
.T&E Expense Reports, Billing
.Entered attorney time on time management
program
.Dictaphone
COMPUTER SKILLS:
MS Word Time Matters Concur
Outlook InterAction SalesForce
Docs Open Aderant
Excel Dictaphone
Power Point Stenography
Quickbooks Quicken
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