Karen L. Vachris

** ******* *****

Sparta, NJ ***71

973-***-****

adqr81@r.postjobfree.com

OBJECTIVE: To obtain a position as a Legal Secretary with a

firm where I can apply my diverse

experience in service related positions, showcase my

proven ability to act decisively under

pressure, utilize my problem solving skills, and respond

to challenges.

ACHIEVEMENTS: I have developed relationships with clients and vendors

which has allowed me to independently

communicate with those clients and vendors on the behalf

of my attorneys. This has helped my

attorneys work more efficiently. I have designed and

implemented a follow-up system that can be

easily followed by any individual at my desk. I make use

of Outlook as an organizational/follow-up tool,

not just as an email function. I have set up charts to

track client billings on a monthly basis to allow for

at-a-glance financial statistics and billing status. I

have excelled at becoming a true gatekeeper, which

gives my colleagues more time to accomplish their work.

All of the procedures I have put in place

have contributed to a more efficient, productive,

streamlined work environment and improved customer

relations.

Gibbons P.C. Administrative Assistant/Legal Secretary

to

One Gateway Center Two Partners & Two Associates

Newark, NJ Business & Commercial Litigation

May 2013 - Present

.Meeting scheduling/arrangements

.Drafting of correspondence

.Heavy calendaring

.Travel arrangements

.Travel & entertainment expense reports

.Bill processing

.Stenography

.Drafting of confidential employee

compensation reports

.Drafting and editing Partner and Associate

reviews

.File management of employee compensation

reports and reviews

.Attorney time entry in Aderant billing system

.Management of various management committee

reports and files

.Gatekeeper

Fein, Such, Kahn & Shepard PC Temporary Legal Secretary

October 2012 - April 2013 Personal Injury, Family Law, Trusts

& Estate Law

INTTRA Inc. Administrative Assistant to

1 Upper Pond Road VP, General Counsel & Corporate Secretary

Parsippany, NJ SVP, Service Delivery/Product

March 2011 - September 2012 VP, Global Technology & Customer

Experience

E-Commerce - Shipping Industry

.Organization/scheduling of seminar and

department outings

.Calendaring in Outlook

.Travel arrangements/T&E reports

.Meeting/Webex and conference call set-up and

tracking

.Supporting 3 departments with over 30 people

(US & International)

.Legal/vendor billing

.Independent and proactive follow-up

.Passport and Visa applications and renewals

.Extensive work with computer programs and

chart management

.Drafting of correspondence

.Provided coverage to CEO & CFO

Porzio Bromberg & Newman Executive Assistant/Legal Secretary

100 Southgate Parkway Partner/Two Associates/One Retired Judge

Morristown, NJ Pharmaceutical Law

December 2007 - February 2011 .Heavy client contact and

proactive/independent follow-up

.Organize meetings and large-scale

presentation logistics,

including implementing agendas, room set-

up needs and

cross-checking all details, RSVP tracking

.Drafting of correspondence

.Heavy calendaring

.Travel arrangements

.Travel & entertainment expense reports

.Bill processing

.Multiple mass mailings

.Setting up new filing system

.Working on PowerPoint presentations and

projects

.Gatekeeper

Arthur D. Shankman & Co. Executive Assistant/Office Manager

to

101 Eisenhower Parkway President/CEO

Roseland, NJ Life Insurance - High Net-Worth Clients

February 2005 - October 2007 .Heavy stenography

.Heavy client contact

.Confidential document retrieval

.Contact with doctor offices/insurance

carriers

.Drafting of correspondence

.Heavy follow-up work

.Processing bills (business & personal)

.Travel arrangements

.Quickbooks, Quicken and account

reconciliation

.Ordering supplies

.Multiple mass mailings

.Presentation drafting

.Running day-to-day office

operations/gatekeeper

Drinker Biddle & Reath Legal Secretary/Float Secretary

500 Campus Drive Tax, Corporate, Real Estate, Leasing

Florham Park, NJ Trusts & Estates, Litigation

December 1998 - February 2005 .Heaving filing, stenography &

document production

.Trust and Estate document production

.Attended trust and estate document executions

with clients, acted as a witness

.Subpoenas, Releases, Answers, real estate

documents, etc.

.Pleadings Boards

.Travel Arrangements

.T&E Expense Reports, Billing

.Entered attorney time on time management

program

.Dictaphone

COMPUTER SKILLS:

MS Word Time Matters Concur

Outlook InterAction SalesForce

Docs Open Aderant

Excel Dictaphone

Power Point Stenography

Quickbooks Quicken

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