Document Controller Control

Ravinder Reddy. B

Document Controller/ Secretary

Mobile Number: +91-998*******

Email: **************@*****.***

CAREER OBJECTIVE:

To perceive a career in an organization where I can use my skills to streamline document control management systems and leverage my experience in your challenging projects to be archived well.

Personal Details:

Name : Ravinder Reddy Beeram

Date of birth : 06.06.1982

Nationality : Indian

Current Position : Document Controller cum Secretary Experience : 13 Years

Sex : Male

Marital Status : Married

Passport No : N4038129

Place of issue : Dubai

Date of issue : 05-01-2016

Valid up to : 04-01-2026

Mobile Number : +91-998*******

Email address : **************@*****.***

Language Known : Hindi, English & Malayalam, Arabic, Telugu 1. Education:

Sl# Name Of Educational

Name of

School/Collage/University

Year Of

Passing

1

School Secondary

Certificate (S.S.C) Government School(ZPSS),Bejjanki 1999 2

Board Of Intermediate

Education(M.P.C), Maths,

Physics, Chemistry

Loyola jr.college, Rekurthi,

Karimnagar 2001

2. Professional Qualifications and Skills in Software/ Applications:

ACONEX Construction Management system for Document Control.

Primavera Contract Manager, PCM use in Construction Projects.

Skilled & experienced in Document Control Systems & Online Collaboration Tools.

Manage electronic document management system.

MS Excel & MS World use in Project’s Correspondence and Reports writing.

MS PowerPoint use in Presentations & Reports preparations.

Auto Cad and GIS Software Use

Use of MS Outlook

3. Key Experience to the Project:

Skilled in implementation of ACONEX (construction management software) and Primavera Contract Management (PCM) for Document Management and Distribution on large scale projects.

Manage all aspect of ACONEX administration and Use.

Skilled and experienced in use of PCM (Primavera Contract Management) use for Documents Management.

Well versed in Document Control Systems and Online Collaboration Tools.

Skilled in Document Control Systems/ Tools and Electronic Data Management.

Skilled in Office Automation and Document Management Courses.

Skilled in ArcGIS, Arc Catalog, AutoCAD & Survey equipment.

Skilled in Hard Copies Archiving and Library/ Record Management.

Skilled and experienced in all documents control function and secretarial support.

Design File Structure for the project to keep all the record of the project in a very organized manner and assist in setting up standard file indexes. 4. KEY PROJECTS TO CREDIT

R777/4A Dubai Creek Crossings Seventh Crossing (Bur Dubai Side)

R902/2A Improvement of Sheikh Mohammed Bin Zayed Road

0107 - Jebel Ali Hills, Infrastructure Works - Package 3

R1023 Directional Ramp from Al Khail Road to Financial Centre Road

R9024B-Improvements of Sheikh Mohammed Bin Zayed Road Stage 2 - Phase 4b Extention of Acadamic City Road

R978/4A Development of Cycle and Jogging Track

R1013/1 - Improvements of Al Shindagha Corridor (Sana Junction)

DS 158-Main Irrigation Line at Sheik Zayed Road

DS138/2A Nad El Shiba Drainage Pumping Station

DS 164-Sewerage Pumping Station (Sn) and its New Raising Mains

TRD119/A&B-Improvements of Roads & Access Surrounding Metro Stations

T113/2010-Improvements of the 5th Industrial Intersection (Emirates Road)

R824/1-Roads in Al Quoz III

Villa Complex Phase III – Grading package (P-048/A)

MBR Garden Development -Dubai Hills Estate Package- Package 36 : Foul And Stormwater Pump Stations

Royal Pearl Road & Infrastructure Works

3

Kakathiya University,

Warangal

(B.SC),MPCS(Math’s, Physics,

Computer Science)

Kims Degree College,Karimnagar -

Installation of Street Light Poles for the Residential District Infrastructure Construction Project Package 1, 2 & 3 at Dubai South – Dubai World Central Corporation

5. Documents Management (ACONEX Use) at the Project:

Create ACONEX Account for the Project team and managing their Access Rights to the ACONEX data base.

Support the staff in the use of ACONEX, conduct the initial training and provide

Continuous support when required.

Upload the documents (Correspondence, RFI’s, Submittals, and Reports etc.) to the ACONEX document register.

Transmit the documents to the other stakeholders of the Project via ACONEX transmittals.

Distribute the documents via ACONEX using the Work Flow feature of the ACONEX.

Distribute the documents for review/ information via ACONEX mails.

Find the documents via ACONEX search and furnishing the same to the project team when required.

Generating Reports on the status of the documents and distribute these to the project team.

Utilizing all features of ACONEX for the best administration of the document control and information flow and online/ electronic repository management

Receive all the site Inspection Requests (IRs) from the Contractor

Follow up all the necessary Review/ Comments process of the IRs with the team

Upload the signed IRs to the ACONEX and transmit these as required

Processing all the NCRs (Non-Conformity Reports) and uploading/ distributing these via ACONEX as per the established procedures

All Documents Management works of the project site office 6. Documents Managements (use of other tools) on the Project:

Log all the “incoming and outgoing” documents related to the contract in MS Excel.

Responsible for receiving documents on important plans on project.

Inform the Construction Manager on status of certain submittals and issues.

Responsible for the reception of RFI to tomorrow’s inspection and collection of the final status.

Responsible for filing of critical and important documents.

Preparing monthly report for the client.

Develop, implement and manage a Project filing system for hard copies of drawings, specifications, contractor’s submittals and shop drawings, correspondence and all other data necessary to document and record the history of the Project.

Distribute the project documents as per the Project Document Distribution Matrix in line with the PM instructions.

Prepare the site instructions and get the concern person initials (Architectural, Structural, Mechanical & Electrical)

Update document status logs and provide these for the reports.

Prepare the NCR and get the concern person initials.

Log and retrieve the documents including drawings, drawing revisions, RFI’s, correspondence, payment requisitions, and change management and health and safety documents.

Record material purchases.

Maintain correspondence files.

Create distribution lists and distributes documents as required by e-mails and hard copies.

Create weekly, monthly and quarterly document control reports. 7. Role & Responsibilities as Secretary:

Provide comprehensive secretarial and clerical support to staff and management.

Receive the project correspondence and follow these with the PM to be actioned/ replied.

Draft the letters/correspondence replies and send such correspondence to the

Concerned parties after sign-off by the PM.

Maintain records of the project documents and files

General support services including photocopying, mailings, email correspondence, directing incoming phone calls, and sending/receiving fax transmissions.

Update mailing and phone lists

Filing / Data entry

Answer telephones and intercoms, take messages, respond to inquiries.

Handle daily staff scheduling as per instructions of PM.

Post outgoing mail and sort incoming mail on a daily basis

Performs other duties as assigned by the superior from time to time

Signing and submitting the Staff time Sheets and Leave Requests to the HR/ Main Office

Procuring and Maintaining the appropriate Stationary and Office Supplies at the site office

8. References:

References will be provided for smooth transition when/as required 9. KEY SKILLS

Documentation and control

Team Leadership

Project Management

10. SOFTWARE SKILLS

MS-Outlook365

Aeconex soft Ware,

MAXIMO

EDMS,

DMS,

JAVA,

MS-Office(MS-WORD, MS-Excel, MS-Access, Ms-Power Point, MS-Dos, MS-Paint)

Adobe Photoshop, Adobe PDF

MS-Publisher

C

C++

Java

Oracle

ERP software.

Oracle

DBMS

RDBMS

Operating System Window XP

Internet Applications

11. Additional Qualification’s :

Completed Safety Induction Course

Completed Aeconex

Completed Maximo Training

Completed H2S Awareness & Escape

First Aider Course

DECLARATION: -

I offer my service for the position in your esteemed organization if given a chance. I assure you, that I will leave no stone unturned to win your confidence and I hereby declare that the above information is correct and true to the best of my knowledge and belief. Place: India

Date: 21-03-2022 (RAVINDER REDDY B)

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