Plant Manager Executive Assistant

Highlights

Strong believer of a coordinated and cohesive approach to administrative matters.

Over 20 years’ experience of scheduling senior level meetings and coordinating conferences and events.

Ability to appropriately handle mail, and all administrative requests as needed.

Researching and responding to requests, tasks and complaints and other day to day requests in proactive manner with commitment to high standard of service.

Strong ability to multi-task.

Proven track record of maintaining efficiencies of workflow.

Reliable and conscientious of deadlines.

Ability to train, recruit and coach individuals.

Experience

SURVEILLANCE DATA COORDINATOR REGION OF PEEL NOVEMBER 2020 TO PRESENT (CONTRACT)

Assisting in the fight against COVID-19.

Reviewing all lab results received via facsimile from Laboratories.

Proven ability to handle confidential and sensitive information with discretion.

Knowledge of different types of diseases to ensure the accuracy of data entry into CCM (Salesforce).

Proficient in data entry of information received from laboratories into CCM.

Assist with the receiving of incoming facsimiles by sorting and tracking the many different categories and maintaining a count received.

Liaise with different departments to assist in issues that may arise.

Responding to email enquires in a timely manner.

EXECUTIVE ASSISTANT TO PRESIDENT & CEO JACOBS & THOMPSON INC FEBRUARY 2020 TO AUGUST 2020

Prepared reports, correspondence and forms using a wide variety of software, such as Microsoft, Adobe, etc.

Preparing tenders for submissions.

Receiving all calls and mail for President and CEO and directing to the appropriate departments.

Coordination of travel itineraries both professional and personal travel for the President and CEO and all staff to travel across North America including flights, hotels, rental cars, car service, etc.

Calendar management for President, including’s organizing meetings internally and externally including catering, logistics, materials and attending meetings when requested.

Complete expense reports for President and Operations Manager and review all employee reports for accuracy before approval.

Backup to Human Resources for submission of weekly hourly payroll using Ceridian system, including Dayforce and PowerPay programs.

Review and maintain all company contracts for equipment within the office.

Track and maintain cellular account for all employees.

Monitor office supply inventory and order as necessary; ensure received supplies are correct and expensed appropriately.

ONSITE PAYROLL COORDINATOR STAFFPLUS OCTOBER 2019 TO DECEMBER 2019 (CONTRACT)

AMAZON LOCATION BOLTON

Track temporary employee hours.

Input hours for approximately 200 employees from timecards into an Excel pivot table spreadsheet;

Ensure that all formulas are correct in pivot table to ensure the hours are correctly recorded for payroll.

Balance hours and ensure correct hours are submitted to Payroll Manager for weekly payroll.

Track lateness of employees and issue warnings and disciplinary action.

Track vacation time request and submit to Onsite Staff Coordinator.

Track and submit all requests for vacation pay from temporary employees to Payroll Manager.

Submit requests to Payroll Manager for ROE’s once assignments have been completed by temporary employees.

Input and record all notes and comments onto company system pertaining each employee.

Track all position changes in order to balance with weekly report by division.

Coordinate with Onsite Program Manager for all promotions and increase hourly wages for staff.

EXECUTIVE ASSISTANT TO PLANT MANAGER IRVING TISSUE FEBRUARY 2019 TO JUNE 2019 (CONTRACT)

Calendar management for Plant Manager and Leadership Team, including’s booking internal meetings and external meetings such as interviews and suppliers.

Prepare reports, correspondence and forms using a wide variety of software, such as Microsoft, Adobe, etc.

Coordinate documents, staff and times for quarterly product sale for employees.

Coordinate internal and external events for Leadership Team and staff, such as employee retirement celebrations, Leadership Team off site meetings, annual Retirement Dinner for staff, BBQ’s for staff and other events as requested.

Coordination of travel itineraries both professional and personal travel for the Plant Manager and Leadership Team across North America including flights; hotels, car service, etc.

Complete expense reports for Management Team and staff.

Assist Human Resource department with recruitment, such as reviewing resumes, scheduling interviews with all parties required and events.

Distribution of mail for Plant Manager, Leadership Team and staff.

Order stationary supplies for office.

EA TO VP SALES & COUNTRY MANAGER CA TECHNOLOGIES NOVEMBER 2017 TO NOVEMBER 2018

Provide departmental administrative support on a wide range of increasingly complex issues and projects as assigned.

Prepare reports, correspondence and forms using a wide variety of text editing software and managing features (formatting, editing, deleting, updating, etc.); create, test and implement Microsoft Word macros and templates.

Plan and organize work to ensure accurate and logical organization of files, documents and records; ensure effective control of forms.

Coordination of travel itineraries for both professional and personal travel for the VP of Sales across North America including flights; hotels, car service, etc.

Organizing meetings internally and externally including catering, logistics, materials and attending meetings when requested.

Monitor office supply inventory and order as necessary; ensure received supplies are correct and expensed appropriately.

Organize and expedite workflow to comply with deadlines and priorities.

Manage multiple and/or complex calendars.

Played an active role in the recruitment and selection process for administrative roles.

Responsible for mentoring and training of administrative personnel.

MANAGER ASSISTANT PWC MANAGEMENT SERVICES LP MARCH 2016 TO AUGUST 2017

Calendar management including monitor and/or manage assigned partner(s) and managers within Google calendar. Arranging internal and external meetings, responding to changing priorities; the coordination of meeting logistics and the preparation of supporting material.

Internal system CRM including enter, review and maintain opportunities, client account and contact information in CRM.

Client code setup and maintain client codes in iPower and inform the Billing Administrator.

Work process management including review of upcoming deadlines and work requirements with the partner(s); manage the flow of work to the partner (such as: documents for review/signature).

Organize logistics and material for internal/external events/meetings, or training sessions on behalf of the partner and managers.

PERSONAL ASSISTANT VESNA KOLENC (REMAX PREMIER) AUGUST 2015 TO MARCH 2016

Oversee all aspects of sellers’ transactions from initial contact to executed purchase agreement.

Prepare all listing materials: pre-listing presentation, Listing Agreement, sellers’ disclosures, comparative market analysis, pull online property profile, research old Multiple Listing Service (MLS) listings etc.

Consult & coordinate with sellers all property photos, staging, repairs, cleaning, signage, lockbox, access requirements & marketing activities, showings and obtain feedback.

Coordinate all public open houses and broker open houses.

Input all listing information into MLS and marketing websites and update as needed.

Coordinate the preparation of all listing & open house flyers, graphics, signage and all other marketing materials.

Active role in social media presence - Manage & update agent website(s), blog(s) and online listings.

Create & manage all systems for sellers, buyers, client database management, lead generation tracking, lead follow-up & all office administration.

Coordinate time reporting for independent contractors.

Coordinate the purchasing of all office equipment, marketing materials and any other business-related supplies.

SUPPORT STAFF/ PART TIME SUPPORT STAFF SUPERVISOR REMAX PREMIER FEBRUARY 2010 TO AUGUST 2015 (Part Time)

Answer incoming calls.

Schedule all appointment request for viewings of homes.

Contact homeowner to confirm all viewings.

Customer service.

Create business cards and flyers for agents.

Process all agreement for offers for agents.

Process all amendments for agents regarding offers.

Sort all incoming mail and distribute to agent’s mailbox.

Interview hire and train new part time staff.

Create monthly schedule for part time employees.

Prepare time sheets for all part time staff for payroll on a bi-weekly basis.

Issue any disciplinary action for all part time staff.

Manage all complaints and issues for 20 part time staff employees.

Education

FATHER BRESSANI CATHOLIC HIGH SCHOOL SEPTEMBER 1991 TO JUNE 1995

Ontario Secondary School Diploma

Technical Skills

Proficient in Microsoft Office, Word, Excel, Power Point, Publisher, Outlook, OneNote, Google Docs, Google Sheets, Google Slides, Hangout, Dayforce (payroll), PowerPay (payroll), Adobe Professional, SAP, Concur, Lotus Notes, CRM and Salesforce.

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