Executive Assistant Secretary

Curriculum Vitae

Manjula Rajgopal Nair

Mobile No: 932*******

Email ID : ******.****@*****.***

SUMMARY :

A Commerce Graduate with over 15 plus years of rich experience as EA and office administration.

Proficient in Co-ordination, Handling Calendars, Travel arrangements, Communication, Organizing meetings and all secretarial and Office Administration work

SKILLS :

Good Communication and Coordination skills.

Ability to supervise and delegate work.

Willingness to perform under pressure.

Ability to successfully manage multiple priorities and assignments.

PROFESSIONAL EXPERIENCE / JOB PROFILE :

Manage MD and CEO's calendar., Plan and schedule MD/CEO’s meetings.

Arranging Business Meetings and sending agenda notice, the same to concerned persons (Directors, Managers etc).

Preparing Minutes of the Meeting

Travel arrangements, Hotel booking, booking Air / Railway tickets Car booking.

Provide administrative and support other members of the executive team.

Arranging Accommodation, Transport for the Clients as and when required.

Correspondence with Clients, Staff.

Maintaining documents to ensure accuracy and consistency.

Maintain records of Employees. Track the Daily Attendance of employees.

Negotiated favorable terms & pricing agreement with Vendors, Resorts, Caterers and other suppliers for service annually.

Improved office efficiency by implementing coded filing system.

Planned and coordinated PR initiatives, business development events, partner retreats, Parties etc.

Facilitating Recruitment and Induction.

Co-ordination on recruiting with placements, interview line up, arranging and followed with joining to final call settlements.

Wrote correspondence, proofed and other documents to ensure accuracy and consistency.

Administrative work like managing Printing and Stationery work.

Other General administrative duties.

Work related to Sales Back Office

Provided customers with competitive quotations..

Sending mails to Customers/Clients related Sales transactions for Orders and Payments.

Maintaining database of Clients

Organization : M/s. RCMPA Polishing Technologies Pvt. Ltd.

Designation : Executive Secretary

Period : Since 2010

Worked for M/s. ICI India Ltd (Dulux Paints) as Secretary to Technical Manager

(Contract Basis)

Period : 2009 - 2010

Organization : Hindustan Platinum

Executive Secretary to General Manager (Sales) Contract basis for a Year.

Period of 2008

Organization : M/s. Tejumal Exports

Designation : EA (Executive Assistant / Executive Secretary)

Period : 3 years. (1997 to 2000)

Organization J.M.J Shares (Share Broking Firm)

Designation : Bolt Operator

Period : 2000 to 2002 ( 2 Years)

Job Profile:

Trading through B.S.E (Bombay Stock Exchange) for clients.

Looking after other General administrative duties.

ACADEMIC QUALIFICATION:

B.Com (Bachelor in Commerce)through Mumbai University in the year 1997.

TECHNICAL & ADDITIONAL QUALIFICATION:

Admirable in typing.

Explored in Secretarial Course.

Microsoft Windows, MS Office (Word, Excel, Power Point), Tally (Beginner level), E-Mails, Internet.

PERSONAL INFORMATION :

Address : Badlapur, Thane, Maharashtra

Religion : Hindu

Languages known : English, Hindi, Marathi, Malayalam, Sindhi.

Hobbies/ Interest : Reading, Travelling, Music.

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