Document Controller / Internal Auditor

CURRICULUM VITAE

Jason Magalzo Gorres

Greenhills Road,Casuntingan, Mandaue City, Cebu 6014

* ** *

PERSONAL DATA

Current location Cebu, Philippines Filipino

Date of Birth 20 April 1981

Civil Status Married

Languages spoken English, Tagalog, Cebuano

Height & Weight 5’6” / 72 kgs

Mobile No 093*-***-****

Email *************@*****.***

Experience 10 years as Document Controller

WORK EXPERIENCE

QM Builders – Dumanjug, Cebu Oct.2021- Present

Document Controller Supervisor

Reporting to: General Manager

Organize and control documents to include revision control, change requests & document formatting, including technical documents, drawings, and commercial correspondence. Personal Assistant duties to the General Manager.

Assist in generation of ISO 9001:2015 quality procedures. Input document data and ensures that information are accurate and up to date. Typing of site documents, and follow-up of all the site needs. Generate the various document reports as required. Makes sure that controlled copies of latest approved documents and drawings are given to the appropriate staff, subcontractors, and suppliers as applicable. Maintain documents under safe custody without any damage or deterioration with easy traceability.

Maintain the files and control logs as required by the project. Conducts site audit as per Top management advice for project process evaluation. Assist in audit plan for the upcoming IQA and prepare audit schedule, audit log and discuss with QMR, audit team for proper process of Audit.

Produce documents, briefing papers, reports, and presentations. Organize and maintain schedules and minutes and making appointments. Organize and attend meetings and ensuring their manager is well-prepared for meetings.

Supervise internal and external audits to maintain quality and resolve issues CURRICULUM VITAE

Jason Magalzo Gorres

Greenhills Road,Casuntingan, Mandaue City, Cebu 6014 2 of 6

Prime Gigabuild Construction Corp. – Cebu City Dec.2020- Oct. 2021 Document Controller

Reporting to: President / CEO

Check for accuracy and edit files, like contracts

Review and update technical documents (e.g. manuals and workflows) Distribute project-related copies to internal teams File documents in physical and digital records

Attends pre- bid conference if necessary and dropping of bid proposal Retrieve files as requested by employees and clients Search prospect projects via Philippines Government Electronic Procurement System

(PHILGEPS) portal websites.

Manage the flow of documentation within the organization Maintain confidentiality around sensitive information and terms of agreement Prepare ad-hoc reports on projects as needed

Copy, scan and store documents

Ensures updated documentation of standardized processes and procedures Maintain the documents and drawings in the Document Control office under safe custody without any damage or deterioration with easy traceability. Makes sure that controlled copies of latest approved documents and drawings are given to the appropriate staff, subcontractors and suppliers as applicable Maintain the files and control logs as required by the project Pollution Abatement System Specialist Inc. – Cebu City Sept.2020 – Dec.2020 Safety Officer /Pollution Control Officer

Reporting to: Compliance Head / President

Safety Officer:

Respond to unplanned or emergency safety, health or environmental hazards Receive and respond to calls for assistance with unusual workplace or patient safety hazards

Evaluate safety, health and environmental risks based upon direct observation, data, committee recommendations and/or literature.

Perform safety, health and/or environmental risk assessments and make corrective action recommendation

Conduct hazard surveillance and other tours to ensure compliance with safety regulations and law

Conduct and document fire and earthquake drills and other safety drills required by the law

Coordinate with management to incorporate risk assessments into management plans Review safety policies to ensure compliance with all applicable regulations Pollution Control Officer:

Attend to requirements of Department of Environment and Natural Resources (DENR), prior to the construction or installation of Pollution Control Facilities including the application and securing of necessary pollution permits and renewal thereof Facilitate compliance of the establishment with the requirements that may from time to time be prescribed by the DENR.

Responsible in the control and maintenance of environmental documents which involves registration, filing, labelling, encoding and indexing of documents Attend the meeting for PCO, which may from time to time be called by DENR and agency CURRICULUM VITAE

Jason Magalzo Gorres

Greenhills Road,Casuntingan, Mandaue City, Cebu 6014 3 of 6

Megawide Construction Corp. – Lapu-Lapu City,Cebu Mar. 2020 – June 2020 Lead Document Controller

Reporting to: Project Director / QC Head

Develop and Maintain the Project Document Management System: Define, prepare, maintain and keep up-to-date Document Management System (DMS), in order to manage all flows of documents either in electronic form or on paper support. Ensure that DMS is carried out at optimum effectiveness Ensure Project Documents Management accordingly to the Project Procedures (documents numbering, formats, issuance, review, dispatch, recording in Project EDMS and archiving) Prepare and keep up-to-date Project DMS Procedures Ensure proper set-up and use of Project DMS at all Project phases Communicate with Project groups, contractors and third parties to agree standards, systems, efficient flow of documentation, handover and close-out of Project activity to meet Company requirements.

Manage of Documentation/Archiving:

Maintain and manage electronic and hard copy Project documents in accordance with Project and corporate procedures.

Process incoming technical documents (registration in the Project EDMS, internal dispatch, archiving)

Process outgoing technical documents (transmitting to Sub-Contractors and third parties as per Project procedure)

Retain all Project documentation (Project Management, Technical Documents, etc). Ensure daily back-ups are properly done and kept in a designated and safe place Monitor technical documents review and approval in accordance with agreed schedule General document control activities such as photocopying, scanning, analysis of Contractors documents compliance with all aspect related to document quality. Mariñas & Co. Builders Inc. – Basak, Lapu-Lapu City, Cebu Jan.2018 – Feb.2020 Document Controller / Pollution Control Officer

Reporting to: Engineering Head / CEO

Responsible for training employees on records management procedures and policies, which include documentation, retention, retrieval, destruction and disaster recovery. Responsible for the coordination and information on any changes to documents such as Shop Drawings, RFI etc.

Coordinates with Engineers regarding Progress of Work at site. Email with consultant and clients for project development, changes and variations. Sending RFI (request for information) to consultant regarding specific information of materials to used, brands and proposal that may affect original plans. File and retrieve records of the building blueprint, building permits and contract agreement with ease.

Maintain a filing system that supports efficient information management. Sends and receives documents from external organizations, prepares and edits paperwork for contract agreements, and ensures all records-management activities adhere to institutional policies and legal regulations.

Undertakes inspections, surveys and assessment of premises, and undertakes investigations and environment monitoring to establish the need for action. Assesses and interprets legislation through the provision of advice and information, services of notices, default works and legal proceeding, giving evidence in court. Responds to the environmental aspects of planning consultations. Liaises to EMB office for clarification as for any type of applications (if pending). CURRICULUM VITAE

Jason Magalzo Gorres

Greenhills Road,Casuntingan, Mandaue City, Cebu 6014 4 of 6

FujiMold Philippines Inc.- Mepz 1, Lapu-Lapu City, Cebu Apr. 2016 – Jan. 2018 Document Controller

Reporting to: QA/QC Manager

Assists the QMR for the creation and revision of documents. Responsible for the issuance, maintenance, retrieval and control of controlled documents. Responsible for the assignment of document numbers and other coding controls for document Responsible for the coordination and information on any changes to documents. Ensures the implementation of control of records

Assist in writing the audit report.

Documenting individual audit findings

Process documents revision by updating the master soft copy as per ISO 9001:2008 standard procedure and requirements.

Responsible for preparing and updating of the quality record matrix, OTP, and safekeeping of archive records.

Coordinate with TUV-SUD regarding yearly surveillance audit (schedule, itinerary etc.) Liaise as Internal Auditor for the yearly IQA Internal Quality Audit as per company QMS that required by Certification Body

MIDMAC Contracting Company W.L.L- Doha, State of Qatar Oct.2013 – Dec.2015 Document Controller

Reporting to: Project Manager - QA/QC Manager

Ensuring that all documents received through the system are maintained following Document Control Responsibility Matrix issued for the project. The distribution of hard copies of “controlled” documents in accordance with the distribution matrix and MCC internal procedure.

Ensuring that the latest revision is marked “Master Copy”. Ensuring that the superseded Quality Documents, Specifications, and Drawings are stamped “Superseded”.

Maintaining the Master Document & Master Drawing logs updated. Control of lifetime quality records.

Conducts regular review audits to ensure information on all records is accurate and up to date as per ISO 9001:2008standard.

Prepare KPI (Key Performance Indicator) as part of the weekly and monthly report to be sent to the consultant.

Safekeeping of all Shop drawings in each discipline and monitors latest revision. Cebu Provincial Engineering’s Office, Cebu Phil. Mar 2013 – Oct 2013 Document Controller cum Admin Assistant– Programming, Planning, Design Division

(PPDD)

Reporting to: OIC – Provincial Engineer / Chief of PPDD Making a Program of Works for various government projects Conducts Analysis for the respective projects to be taken. Update and Maintain information in archives.

Ensures the correct and timely Report issuance particularly standard files in relation to the productivity and quality targets of the Operations Department. Checks the information quality of documents and ensures that these are properly registered in the system.

Edit some drawings in AutoCAD from various projects for making As-built or when needed by the Engineers.

Convert sketches or specifications of the project or product; from an architect, engineer, or another designer; into detailed CAD drawings.

Do field works such us site inspect for possible future project. CURRICULUM VITAE

Jason Magalzo Gorres

Greenhills Road,Casuntingan, Mandaue City, Cebu 6014 5 of 6

OGER Abu Dhabi LLC, United Arab Emirates

HR Administrator cum Document Controller Nov. 2007 – Feb 2011 Reporting to: HR Manager / Senior Administrator

Key Responsibility is to collect documents and maintain data for every employee personal files.

Arrange medical for new employee

Updating MDR (Monthly Daily Report) from site for conducting monthly payroll Updating newly recruits employees for visa status

Recruitment

Request from insurance company all the details for the policy of health cards Registering for internal and external documents

Organize procedures for processing cancellation for every employee that resigned or terminated.

Carryout any other office work time to time as instructed by the Section Head Prepare requisitions for interdepartmental use

Maintenance of controlled documents registered.

Enter data related to various stages of employment visa Preparation of quality manual and quality assurance procedures for ensuring compliances as per ISO Standards

Jits Construction Corp.

Data Encoder / Admin Assistant /Storekeeper Sept 2003 – July 2007 Reporting to: Project Engineer / Administrator

Maintenance of controlled documents register

Ensuring that drawing transmittals are acknowledged in case there is a dispute on whether the drawings were transmitted.

Manage the document/ drawing review process, Internal and External Archiving data for historical purposes

Monitoring the attendance and weekly time sheets of company personnel Responsible for updating weekly financial reports to Central office Prepares weekly payroll for labor manpower.

Record the receipt and issue of material in the respective bin card regularly Maintains store ledger and bin cards

Sends purchase requisition to the purchasing department for the fresh purchase of the materials.

EDUCATION

2003 AMA Computer College

BSCompE (Bachelor of Science in Computer Engineering) – 3rd year 2000 AMA Computer Center

CSDP (Computer System Design and Programming) - graduated CURRICULUM VITAE

Jason Magalzo Gorres

Greenhills Road,Casuntingan, Mandaue City, Cebu 6014 6 of 6

SEMINARS ATTENDED

2001 World Literature Lecture

2001 Philippine Literature Lecture

Drug Free Program ( DOLE )

Anti-Harassment Prevention( DOLE ) TB

Prevention Program ( DOLE ) Hepatitis B

Prevention Program ( DOLE ) HIV

Prevention Program ( DOLE )

TRAINING AND CERTIFICATES

Hazard Awareness and Identification

Training

IQA - Internal Quality Auditor ISO

19011:2011

ISO 9001:2015 - Planning and

Documentation Workshop

9001:2015 QMS Orientation &

Awareness Training

Basic Pollution Control Officer Training

Course

Basic Occupational Safety and Health (BOSH)

IQA – Internal Quality Auditor Training ISO 9001:2015 SYSTEMS

Microsoft Office (Word, Excel, PowerPoint),Windows 7,8,9,10 Oracle ERP (Enterprise Resource Planning), Aconex Oracle (Electronic Document Management System)

REFERENCES

Name: Mustafa Al Orr Name: Anniebeth C. Sayosa

Position: HR – Admin ManagerPosition: QA/QC Manager Company: OGER Abu Dhabi LLC Company: MIDMAC Contracting Company WLL Telephone No: +971********* Telephone No: +974-******** Email Address: none Email Address: ********@******.*** Name Engr. Hector P. Jamora Name: Hidetaka Hayashi Position: OIC- Provincial Engineer Position: QA/QC Manager

Company: Province Of Cebu Company: FujiMold Philippines Inc. Telephone No: none Telephone No: none

Email Address: none Email Address: *.*******@********-**.*** Name Mr. Ronnie B. Acopio Name Mr. Keith Clarke

Position: Engineering Dept. - Head Position: Project Director Company: Mariñas & Co. Builders Inc. Company: Megawide Construction Corp. Telephone No: 091******** Telephone No: 091********

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