Logistic Coordinator
Resume:
Curriculum Vita
I. PERSONAL DATA:
Name: Mustafa Adam Idris
Birth Date: 13/10/1979
Nationality: Sudanese
Marital Status: Married
Languages: Arabic – English
Home Address: Khartoum - Sudan
# Bahrry-Alkadro
School Area-Wad Elsahi Secondary School
Mobile: +249-*********
E-mail: *************@*****.***
*******.******@*****.**.**
II.PERSONAL SUMMARY
An experienced Supply chain Management with all its functions (procurement &Contracts, warehouse, Assets, fleet management, custom clearance, distribution,shipment and GIK management ) Also has a long record of successfully managing people, processes and systems., I am a dynamic and driven individual with a continuous improvement mind set who has the strength of character to really deliver. I am passion to succeed, along with the willingness to progress within a role, and the ability to contribute towards All supply Management Activities. On a personal level, I am a confident and passionate manager who can manage, mentor and motivate a team. Her key strengths lie in controlling Supply chain flow patterns and planning future storage capacity. Right now I am looking to Join with the organization that wants to recruit talented individuals who get things done on time and within budget.
Motivated coordination successful at managing compliance and Lead Procurement Management clear records keeping and report on time matching the dateline. Excellent analytical and interpersonal skills.
III. SKILLS &COMPETENCIES:
oWindows (WinWord, Excel, PowerPoint)
oInternet Applications(Out Look - SAP-TIM-DMS-FAR and Share folder)
oMulticultural, team work and capacity building skills
oLeadership
oContinuous Improvement
oForecasting
oMS Office
oProject Management
oSituational Leadership
oSafety Program elements
oComplex problem solving
oAssets Management
oCost - labour Management
o
oBudget Management
oTeam Building
oProcurement & Contract Management
oOperations management
oStaff development
oSupply chain management
oWarehouse Management
oCross-functional Team Management
V. WORK EXPERIENCE:
Sep-2021 up to date : Logistic & admin Officer –Khartoum –Goal Irland
1.Support Logistics Manager in carrying out logistics tasks and overall Administration in Khartoum office and guesthouses.
2.Submit weekly, monthly, and quarterly reports.
3.Familiarize oneself and comply with all relevant GOAL logistics policies and Relevant donor requirements;
4.Demonstrate the high standard of integrity, accountability, professionalism, Communication skills and commitment to teamwork and excellence in performing the assigned duties.
5.Supervision and daily management of the warehouse in Khartoum, including updating stock cards, tracking the movement of stock (in and out), submitting monthly Stock Reports, preparing Loss/Damage Reports and ensuring different Types of stock are stored appropriately and as per manufacturer’s instructions;
6.Verification and examination of goods received in comparison with specifications and quantities mentioned in the PO; signing the Goods Received Note (GRN) and filing it appropriately;
7.Managing and arranging the movement of cargo between Khartoum and field offices, both by flight and road; maintaining the up-to-date file and records of Waybills (WB);
8.Maintaining GOAL Sudan Fixed Asset Register (FAR) via the global online platform;
9.Issuing of Asset Ownership Certificate for Khartoum based staff and Maintaining the records file up-to-date;
10.Updating and maintaining the records of Fleet Management database for all GOAL owned vehicles;
11.Supervision and management of Khartoum based vehicles (incl. mileage and fuel monitoring, collecting and reviewing Log Sheets at the end of each month);
12.Provision of information needed to complete monthly Logistics Report.
13.Administration
14.Support Logistics Manager in the following activities:
15.Maintaining Khartoum office and guesthouses lease agreements;
16.Managing office and guesthouses’ supplies (e.g. stationery, cleaning materials);
17.Preparing PRs for stationery and office and guesthouses’ supplies in a timely manner;
18.Upholding proper filing systems and ensuring GOAL guidelines are adhered to;
19.Human Resources Management
20.Day to day management of cleaners in the office and the guesthouses, including supervision and training;
21.Inspect the cleaning in the office and the guesthouses ensuring it is done to
July -2021 – Sep -2021: Logistic assistant (Procurement)- Khartoum-Sudan –NRC
Responsibilities:
1.Responsible for all procurement processes related to Country Office including direct purchase, single offer, competitive processes.
2.In close liaison with finance department, prepare regular cash advance clearances and check that all related documents are in line with NRC Rules and Regulations
3.Prepare Purchase orders and ensure full validation of the documents.
4.Liaise with field logistics and program staff to ensure timely delivery of procured goods and services
5.Ensure paper and electronic records are maintained in a systematic manner in line with NRC's standard procurement procedures, providing a clear auditable trail.
6.Assist in the development of framework agreements, identification of suppliers, markets surveys, price lists, vendor databases
7.Establish and maintain good professional working relationships with suppliers and contractors whilst strictly adhering to NRC's anti-corruption guidelines and NRC's code of conduct.
Feb -2020 - Sep 2020: Procurement Professional(Contract Management)-Gadaref Sudan –GIZ
Responsibilities:
1-Act as focal person for all procurement of services related matters of the
Project.
2-Procures services locally, monitors markets, issues invitations to tender or
Quotation procedures and processes contracts in accordance with GIZ
Rules and regulations.
3-collects technical and financial offer as well as CVs from consultants /
Consulting firms to undertake bidding procedure
4- Facilitates offers opening protocol, offers evaluation and selects the service
Provider as per GIZ rules and regulations
5- Analyses and get a good understanding to the requirement of the users
Facilitating negotiation of the costs, verifying quality, inspecting delivery, etc.
6- Enters and maintains data relevant to procurement of services and its
Evaluation.
7- Update the database on consultants and consulting firms and always look for
Alternative Service providers and cost effectiveness
8- Advice and assist the Project for contracts with values below Euro 2,500
9- Processing of required documentation for bidding, EOI
10- Conducting the appropriate procurement of services or bidding process in
Collaboration With Country Office for values above Euro 2,500
11- Check every service provider record in EU blacklist (manually) and attach the
result with each order place
12- Ensure the four-eye principal in processing the procurement orders /
Contracts
13- Ensures that the receipt is documented
14- Processes complaints
15- Checks services invoices, inwards receipts and other (delivery) papers and
payment instruction.
16- Notifies concerned team members of progress
17- Identifies process related problems, issues and assist in formulating
Implementation oriented solutions.
18- Contribute in developing functional processes and documents in close
Coordination with line manager.
19- File the document with complete transaction including invoices, technical and
20- Mobilize the payment process and support the finance team in finalization of
All invoices. Financial Offers, contracts and requisition.
21- Update the contract evaluation record.
22- Coordination Office for regional and International appraisals/firm contracts
whenever necessary.
Jan-2019 - 31-Dec 2019: Junior Procurement Professional-Gadaref Sudan –GIZ
Responsibilities:
1-Procuring materials, equipment and contracts locally, monitoring markets, issuing invitations to tender and processing orders in accordance with GIZ regulations
2-Assisting with checking invoices for goods, vouchers, payment instructions and complaints
3-Taking responsibility for organizing administrative and logistical aspects of project activities (meetings, workshops, travels etc.)
4-Drafting consultancy contracts and local subsidy to be processed at project/program’s level
5 - Monitoring the availability of accessories, stocks, and carrying out procurement in accordance with guidelines
6-Keeping the inventory of the project updated
7-Assisting GIZ office through the preparation of procurement orders and contracts.
8- Responsible for Assets management and daily updating in system,tags,labelling and Prepare the reports
July-2018 – Dec-2018: Logistic &Procurement Manager-Khartoum Sudan Halef for peace and development
Responsibilities:
1. Update the procurement Manual and warehouse manual.
2. Great new system for the office by creating new templates for all logistic
Functions.
3. Procurement materials related to program for field for country office and
Field Offices.
4. Complete all the documents related to procurement like
(PR.PO, GRN,BAS,ROQ,IFB,SCN)
5. Prepare the monthly and annual report for procurement,warehouse and
Assets.
6. Shipping the goods and materials to field offices.
August- 2017 –July-2018 : Senior Logistic Officer-Central Darfur –Zalingei - Save the children International
Responsibilities:
Assets Control
1.Solely Responsible of keeping an update of all CD assets.
2.Take note of the in-come and outgoing assets.
3.Undertake regular assets count and inventory update.
4.Responsible to initiate and process disposal of assets and cleaning of scraps
and garbage items following SC guideline.
5.Collect data and produce regular updates and reports on Assets statues.
Development of Framework Agreements:
1.Approach Suppliers and negotiate the development of FWA.
2.Keep an update supplier’s appraisal and questionnaire documents.
3.Explore the potentiality developing FWA across the area officie.
4.Work with procurement department and procurement committee to establish and implement suppliers measuring procedures.
5.Supervise suppliers review and quality control.
6.Checking PR and Purchase All Program Material's IN central Darfur.
7.Prepare Monthly Procurement trucker.
Warehouse Management:
1.Supervise Greater kordofan area offices stores and warehouses.
2.Monitor the receipt and distribution of suppliers and goods.
3.Undertaking regular reporting mechanism on warehouses across the area
offices.
4.Supervise guide support capacity building on job training, performance
monitoring and appraisal, leave planning, and management of warehouses
Staff.
5.Coordinate all warehousing function among the warehouses staff in CD.
6.Collect and produce timely reports and updates on warehouses using the
standard reporting Formats and platform.
7. Be responsible for the data entry of the warehouse information into the SCI
TIM system and ensure the compatibility of CD warehouses with required
standard.
8.Plan and implement improvements to internal or external warehousing
system or processes, including the usage pin card, labels, tags, etc.
9.proposals and Strategic initiatives to guard CD warehouses.
Take particular follow up action in regard to in-kind donations.
10.Prepare Monthly Warehouse Stock and Medical Report.
Oct- 2016 – Sep 2017: Senior Logistic Officer(Assets management)-Greater Kordofan-Elobied -Save the Children International
Responsibilities:
Assets Control
1.Solely Responsible of keeping an update of all CD assets.
2.2.Take note of the in-come and outgoing assets.
3.Undertake regular assets count and inventory update.
4.Responsible to initiate and process disposal of assets and cleaning of scraps
5.and garbage items following SC guideline.
6.Collect data and produce regular updates and reports on Assets statues.
Development of Framework Agreements:
1.Approach Suppliers and negotiate the development of FWA.
2.Keep an update supplier’s appraisal and questionnaire documents.
3.Explore the potentiality developing FWA in all categories across the area
4.office.
5.Work with procurement department and procurement committee to establish and implement suppliers measuring procedures.
6.Supervise suppliers review and quality control.
7.Checking PR and Purchase All Program Material's IN central Darfur.
8.Prepare Monthly Procurement trucker.
Warehouse Management:
1.Supervise Greater kordofan area offices stores and warehouses.
2.Monitor the receipt and distribution of suppliers and goods.
3.Undertaking regular reporting mechanism on warehouses across the area
offices.
4.Supervise guide support capacity building on job training, performance
5.monitoring and appraisal, leave planning, and management of warehouses
Staff.
6.Coordinate all warehousing function among the warehouses staff in CD.
7.Collect and produce timely reports and updates on warehouses using the
Standard reporting Formats and platform.
8. Be responsible for the data entry of the warehouse information into the SCI
TIM system and ensure the compatibility of CD warehouses with required
9.Standard.
10.Plan and implement improvements to internal or external warehousing
11.System or processes, including the usage pin card, labels, tags, etc.
12.Proposals and Strategic initiatives to guard CD warehouses.
13.Take particular follow up action in regard to in-kind donations.
14.Prepare Monthly Warehouse Stock and Medical Report.
Nov- 2015 – Oct -2016 Senior Logistic Officer-Central Darfur-Zalingei - Save the children Sweden
Responsibilities:
1-Maintain proper and verified documentation of all equipment's and Materials
Purchased locally or offshore for the field office.
2- Ensure proper controls and segregation of duties is always in place according
to SCS policy.
3-Prepare necessary documents and ensure speedy clearance OF Field office Equipment's and materials from HAC, ministry of finance and customs authorities.
4-Streamline procurement process to ensure fast purchase and delivery.
5-Report immediately of any theft or damage to organization equipment's and
Materials while in transit or in custom premises
6-Ensure that all materials purchased are handed over to the storekeeper or
Dispatched to field if that is authorized by FM.
7- Maintain procurement trucking system.
8-Supervise logistic assistant, storekeeper, guards and cleaners.
9-Establish price list for regular supplies, ensure that it is reviewed and updated
In quarterly.
10-Communicate with staff requesting items on the status of their request.
11-Set up accounts, negotiate with venders and transport companies
12-Work closely with finance to ensure smooth process of purchasing.
13-Attend bid meeting such as NGO coordination.
Arrange road and Air transport of supplies to the final destination (Sub –
offices, program sites).
Oct- 2012 – Oct 2015: Logistic Officer (warehouse &shipment)-Sudan country office Khartoum – Save the children (Sweden)
Responsibilities:
1.Responsible for of stores/warehouses management, including proper store records, prepare stacking, proper ventilation, proper safety and security measures
2.Responsible for fuel lubricants, vehicles and generators spar part and related
supply and produce periodic consumption /stock status report
3. Responsible of the process of good & supplies receipt and issuance of GRN
4.Responsible of purchased acquired good & supplies transportation from
5.Process payment for transportation service provide
6.Responsible of stock management of office supplies and other supplies .
7.Serve as consignee for receipt of all IT equipment as well as other items send
from field to Khartoum for maintenance or any other purpose and responsible
To dispatch them after maintenance.
8.Responsible for reporting on stock status and consumption trucking of all
goods, supplies and items in all the stores in Khartoum
9. Responsible to issue gate pass for all items leaving the office premise.
10.Assist in assets disposal
11.Assist in garbage's/scrap clean-up process Assist in inventory update
Process
July- 2011 – Jan-2012 Logistic Assistant (Procurement)-West Darfur-Algeneina - Concern world wide
Responsibilities:
1-Contralze and Process of the Supply Request
2-Purchase Items Request by Programs
3-Prepare the payment of Suppliers
4-prpare Monthly Trucking Sheet for Avery Month and Updated
5-Supporting to Control Vehicles Movement and Prepare the Service
6-Prepare the Clearance for Supplies and complete the Payment
7-Provide the Contract with Suppliers
8-Follow the Delivery Items till Arrived to Request Destination
9-To File all Documents Related to Purchase, Storage and Delivery Item.
Oct – 2006- Mar- 2011: Store Keeper –West Darfur-Umshalay Refugees camp Concern world wide
Responsibilities:
1.Responsible for All Supply in The Store
2.Responsible for stock (receive-dispatch) After Authorised and Maintaining
Prepare The Consumption of Vehicles
3.Provide and Procure Fuel and Spare Part
4.Provide the Blok for new Arrival in Umshalaya Refugees Camp and
Distribution Shelter Materials and NFIS to them
5.Maintain Regular (Weekly-Monthly) Stock Report All Movement and
Out The Store.
Aug-2009 – Feb- 2010 Acting Office Manager-West Darfur-Umshalaya Refugees Camp – concern world wide
Responsibilities:
1.Responsible for All Supply in Office
2.Responsible for All Duties Related to Admin
3.Prepare The Fuel Consumption Report.
4.Responsible for all duties Related to HR
5.Responsible for duties Related to Finance and Prepare monthly finance
Report.
6.Responsible For All duties Related To Logistician
VI. TRAINING COURSES & WORKSHOPS ATTENDED:
Printing skills- Aldanga Academy For Computer&Ciencese-Bahri
Diploma
01/02/10
01/02/10
Diploma
Network design - Sudacad –Khartoum
Diploma
07/03/10
01/04/10
certificate
Accounting diploma-Ministry of Social &Culture
Diploma
30/09/05
30/12/05
Diploma
English communication (3) Cambridge international training center - Khartoum -
Elementary Level Diploma
07/02/12
certificate
UNHCR Programme management-UNHCR-West Darfur-Mornei
Work Shop
09/12/09
Certificate of participation
Warehouse Management-WFP-West Darfur-Elgeneina
Trainee
12/11/2007
14/11/2007
Certificate of participation
Drugs and Supply Management-concern-West Darfur-Geneina
Work Shop
5/12/011
6/12/011
Certificate of participation
Procurement And Logistic-Outsours For training Center-Khartoum
Work Shop
7/2/013
Certificate of participation
Customer Services- Outsours For training Center-Khartoum
Work Shop
14/1/013
Certificate of participation
Supply Chine Management- Outsours For training Center-Khartoum
Work Shop
4/3/013
Certificate of participation
Operation Management- Outsours For training Center-Khartoum
Work Shop
21/2/013
Certificate of participation
Sphire Standard-UNICCO
Work shop
2015
Certificate of participation
Logistic and Supply Chain System-Save the children-Khartoum
Work shop
2/8/2015
4/8/2015
Certificate of participation
Field Logistic in Emergency-RedR-Sudan-Khartoum
Work shop
27/3/2017
30/3/2017
Certificate of participation
Humanitarian Principles and Project Management-OCHA-Central Darfur-Zalingei
Work Shop
17/5/2016
19/5/2016
Certificate of participation
Personal Safety and Security On Line
Training
2015
Certificate of participation
First Aid-Save the children -Khartoum
Training
3/11/2015
4/11/2015
Certificate of participation
Voluntary Work-Sudanese red Crescent Society-Khartoum
Training
3/4/2014
10/4/2014
Certificate of participation
Proposal Writing-Sudanese Red Crescent Society-Khartoum
Training
8/6/2014
18/6/2014
Certificate of participation
Procurement Management-disaster read-Parcel –online
Online Training
20//6/2017
Certificate of Completion
Assets Management- disaster read-Parcel –online
Online Training
20//6/2017
Certificate of Completion
Warehouse Management-disaster read-Parcel –online
Online Training
20//6/2017
Certificate of Completion
Fleet Management -disaster read-Parcel –online
Online Training
20//6/2017
Certificate of Completion
Distribution Management -disaster read-Parcel –online
Online Training
20//6/2017
Certificate of Completion
Logistic Standard- disaster read-Parcel –online
Online Training
20//6/2017
Certificate of Completion
Preventing Corruption in human Aid disaster read-Parcel –online
Online Training
06//7/2017
Certificate of Completion
VII. ACADEMIC QUALIFICATIONS:
2013: Mini Master in Disaster Management, University of Toronto International
School of Business – Sudan.
2004: Post-Graduate, Bachelor of Public Administration, Faculty of Economics&
Administration& Political Sciences, with final grade Very Good,
International University of Africa –Sudan.
2013: Diploma in Logistic, Supply chain & Transportation Management, with
final grade Very Good, ESL Training Centre, Sudan.
2021: Professional Diploma in supply Chain management-Innovation hub
Training center
VII. REFERENCES:
1-Abdulrhman Elshiekh - GIZ Food Security project –East Sudan
Food Security project coordinator
Phone: +249*********
Email: (***********@*****.**.**.***)
2. Name: Faisal Mohamed Abdella-Save the children Sweden
Logistic & Procurement Manager
Phone: +249*********
Email: *******@*******.***
3. Name: Getrude Sibanda – GIZ Vocational Training project –East Sudan
Finance &Administration Manager
Phone: +249*********
Email: *******.*******@***.**
4- Name: Mohamed Ali Idriss – Save the children International
Program Operation Director
Email : *******.*****@***************.***
Phone No : +249*********
Email : *******.*********@****-*************.***
5. Name: Mukhtar Elshazli – Plan international
HR Specialist
Phone: +249********* -091*******
Contact this candidate