Budget Manager Administrative Assistant

Hanah Hawkins-Burke

*** ******** *****

Charlotte NC 28270

704-***-**** (cell)

Mecklenburg County / County Assessor’s Office (CAO)

**** – 2019

Assistant Fiscal Analyst

Assist Budget Manager in preparing the budget each fiscal year.

Observe budget (run expense reports for each division and monitor each division’s budget lines).

Process, modify, and close out encumbrances (PO, DO, PD); changes/additions to budget lines (EBZ / EB, RBZ, RB); and move funds (JV). Create CCE form to add/release funds to Contracts and send to central finance to process.

Process invoice payments, upload contracts and supporting documents to Onbase Unity Client, and create weekly spreadsheet for tax refund reissues which is sent to central finance for payment.

Create and maintain financial spreadsheets regarding invoice and contract payments.

Reconcile Pcard purchases each month and enter into BOAWorks (for three Pcards within CAO)

Process deposits through BOACashPro.

Submit staff Travel Pcard applications and set up training sessions with central finance.

Prepare travel documents and submit to central finance.

Monitor payroll entry and approval.

Assist with Board of Equalization and Review meetings (set up boardroom, schedule appeal dates in NCPTS; process BER pay vouchers)

Create Tax Rate Chart each year for Mecklenburg County, City of Charlotte, and surrounding small towns.

Order office supplies for CAO; obtain e-quotes and order computer packages through Advantage.

Proficient in these programs: AMSAdvantage; Kofax/OnBase Unity Client; InfoAdvantage; BOAWorks, BOACashPro; and NCPTS.

Strong computer skills using Microsoft Outlook, Excel, Word, and PowerPoint.

Excellent communication, interpersonal, analytical and organizational skills, and ability to work independently and as a team member in a fast-paced environment with tight deadlines and changing priorities.

Training: Advantage: Getting Started - Payment Process - COA Reporting - JV Vouchers - Cash Receipts - Budget-Procurement - Dell Quoting and Punch Out - Pcard Training and exam; Excel: 2003 Level 2; Formulas 1

Gaston County / Health Department

1999 – 2007

Administrative Assistant

Administrative Assistant to the Health Director and Director of Environmental Health.

Coordinate Directors’ calendars and schedules.

Prepare for and take minutes at monthly meetings with Board of Commissioners and health department staff.

Maintain division budget; process payments for licenses and permits for restaurants, mobile food caterers, tattoo and body art, public pools/spas, and septic system and well drilling.

Review and prepare timesheets for payroll.

Prepare travel arrangements for staff.

Strong computer and Internet research skills.

Excellent interpersonal skills, and sensitivity to confidential matters.

Serve as Coordinator for Gaston County Child Protection Team and Child Fatality Prevention Team by obtaining medical, law enforcement, mental health records and other confidential information for monthly meetings. Prepare agenda and confidential packets and mail to community members. Attend confidential meetings and transcribe minutes. Prepare annual report for the State.

Hanah Hawkins-Burke

500 Wingrave Drive

Charlotte NC 28270

704-***-**** (cell)

Stott, Hollowell, Palmer & Windham, LLC, Gastonia, NC

1991 - 1997

Legal Secretary to Lin Hollowell Jr., Partner

Establish and organize case files.

Prepare legal documents for litigation cases; Wills & Powers of Attorney; corporations; contracts and agreements.

Monitor attorney’s calendar, schedule depositions; prepare summonses and subpoenas, draft complaints; file documents at courthouse.

Prepare case summaries and materials for mediation conferences.

Strong computer skills, research skills, attention to detail, and sensitivity to client confidentiality.

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References upon Request

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