Executive Assistant Event Coordinator

CLAUDIA V. HERNANDEZ

EXPERIENCE

February **** – Present Gilmore Associates Los Angeles, CA

Property Manager

Oversee 104 units

Making sure we follow the Los Angeles County Fire Department, building and safety, (EBEWE) ordinance benchmark reporting in the energy and water efficiency of the building

Work closely with trained engineers to complete annual property loss prevention evaluations to assess and identify the equipment that is more at risk such as mechanical, electrical and pressure equipment

Formulating proficient annual budget preparation, business planning and determining on-going marketing, pricing and financial strategies throughout the year

Oversee all aspects of leasing office; process applications, execute leases, manage renewals, market surveys, implement policies and procedures

Manage a team of 12 employees

Implemented parking and enforcing parking discrepancies, lease rules and regulations to all residents

Work with marketing team hand in hand to develop strategies that generate traffic and leases

Handle move-out paperwork, deposit rental income, complete monthly end reports

Walk property daily to assess community condition

Data Entry (Appfolio, Rent Manager, Yardi Software)

Analyze monthly budgets to keep costs on track

Execute lease agreements, conduct tours of property and weekly property inspections

April 2017 – March 2018 Gilmore Associates Los Angeles, CA

Accountant Administrator

Responsible for processing purchase ledgers, sales ledger and account reconciliation

Aided accounts payable specialists regarding the proper coding of invoices and other procedural issues

Responded to vendor and employee inquiries and conducted investigations and historical reviews to resolve problems

Reconciled active accounts each period as well as maintained accounts payable system reports to ensure guideline compliance

Made necessary changes to ensure compliance with IRS guidelines

Assisted the Accounting Manager with accounting tasks

December 2013 - November 2016 Gilmore Associates Los Angeles, CA

Executive Assistant

Managed and organized CEO’s active calendar of appointments

Handled the day-to-day office operations ranging from answering phone calls to supplying inventory

Arranged travel itinerary for CEO and submitted embassy renewals

Communicated directly with the Mayor of Los Angeles as well as the city’s council members on behalf of the CEO

Tracked CEO’s personal finances (Accounts Receivables, Accounts Payables and reconciliations)

Collected charitable and political donations on behalf of the CEO

Served as Event coordinator

June 2009-November 2013 Spray Booth Zone Inc. Paramount, CA

Office Coordinator

Supervised 13 employees in production and packaging; ensured compliance of state and federal safety regulations

Input manufacturing orders into internal tracking database

Scheduled and conducted interviews, filed resumes and monitored time sheets for Human Resources

Scheduled Fire, Safety and Building Inspections with City Inspectors

Coordinated annual NACE Auto Expo Show in Las Vegas

Scheduled Service calls and Technical Support

Provided support with travel arrangements and expense tracking

Handled Accounts Receivable and Payable for the company

EDUCATION

El Camino College Torrance, CA August 2009-2011

A.A, Business-Accounting

Centennial High School Compton, CA August 2002-June 2006

High School Diploma

SKILLS

Bilingual English and Spanish

Great communication skills, proactive, helpful, positive attitude

Great service skills and problem solver

Able to multitask multiple projects as well as multiple phone lines

Ability to organize, prioritize, work independently and work under extreme pressure

Appfolio, Rent Manager and Yardi Software proficient

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