Crew Manager Administrative Officer
Resume:
ESPANIA MADRID - MACABONTOC
Address: **** ***. ********* **., *******, Makati City
Contact Nos.: 091*-******* / 090*-*******
Email address: *******@*****.*** / *******@*****.*** WORK EXPERIENCES:
CREW OPERATOR
CARDIFF Crewing Filipinas Inc.
Nov. 14, 2016 – PRESENT
CREW OPERATOR
The Crew Operators are accountable to the Crew Manager and responsible for:
Attending to all requirements of Principals assigned by the Crew Manager.
Contacting candidates, both ex crew and new applicants.
Scheduling and coordinating with approved clinics and the seafarer for the pre- employment medical examination (PEME).
Endorsing seafarers to In-house training Department for their trainings as per Principals’ requirements
Sending proposals of qualified candidates to the Principal, under the supervision of the Crew Manager.
Lining up seafarers as per Principal’s manning requirements
Coordinating with all concerned personnel regarding the processing of seafarer’s travel documents and training requirements.
Communicating with the Principals’ Crew Department and vessel’s agents with respect to the status of visa, flight details and confirmation of seafarer’s departure.
Briefing the seafarers on their flight and instructing them on airport procedures.
Taking over minor duties and responsibilities of the Crew Manager in his absence.
Issue debriefing forms and crew routine and checking validity and Authenticity of documents.
Ensure that all seafarers before their embarkation have been supplied with Uniforms and other safety items as specified by Principal
Endorsing seafarers certificates which are closely to their expiration to Marina for renewal
Preparing all Addendums to the contracts of Employment as per Principal requirements’
Dispatching seafarers and ensuring that a complete set of all documents are handed to them prior departure.
Endorsing disembarked crew to the Financial Controller
Attending to all queries and requests from crew families and maintaining good and friendly relationships with them.
Updating and monitoring of the standby crew lists.
Interview, medically repatriated crew and prepare the interview form. Photocopy all the documents in the interview form and refer to the post medical examination the repatriated crew. Thereafter, forward to the President the interview and referral form.
Coordinating with Visa Officer all requirements needed for Visa Application .
The Crew Operators shall, in addition to the above responsibilities, perform any other tasks or duties that may be assigned by the Crew Manager. CREW MANAGEMENT OPERATOR
DOEHLE SHIPMANAGEMENT PHILS. CORP.
Dec. 05, 2011 – Sept. 15, 2016
Reports directly to the Crewing Department’s Senior Crew Management Operator and is responsible for all receruitment and manning arrangements for a number of nominated vessel.
Shall attend the following duties and responsibilities include but are not limited to:
The selection of officers and ratings as necessary;
Ensuring that seafarers comply with all specified criteria for recruitment including STCW, Flagstate and vessel requirements;
The processing of flag state documents and visas as required;
Making travel arrangement for crew to join and leave the vessel, liaising with manning agents as necessary;
Monitoring the efficiency of sea staff via the appraisal system;
Scheduling of officers and ratings joining and leaving the vessel;
Ensuring the correct administration of the vessel’s mail, cash to master and crew supplies;
Maintenance of crew records, payments, allotments and vessel correspondence;
The preparation of reports and records for management;
Updating crew and movement lists as required;
Updating the Mariner’s system, including deleting expired or non-valid certificates;
Checking and approving invoices / disbursements relating to crewing;
Liaising with other departments as required;
DOCUMENTATION OFFICER
ADMIN. OFFICER / ASST. QMR
FLAGSTATE/NAC OFFICER
EVIC HUMAN RESOURCE MANAGEMENT INC.
July 14, 2008 – Dec. 02, 2011 (MULTI-TASKING JOB)
DOCUMENTATION OFFICER (27 June 2011 – 02 Dec 2011)
Reports directly to the Operations/General Manager and shall attend the following duties and responsibilities:
Evaluates the authenticity and validity of the documents received from the applicants, lined-up, embarking seafarer before submitting to Processing who will prepare the Employment;
In coordination with concerned personnel in-charge, ensures that the following travel requirements of seafarer are completed, such as:- o Processed POEA Employment Contract [Processing Officer] o Flag requirements i.e. Panama, Bahamas, Liberian, Cyprus, etc. [Flag State Officer]; o Pre-employment medical examination; [Communication Officer] o Visa and flight details [Visa Officer];
In-charge of informing the lined-up/embarking/disembarked seafarer’s upgrading course/s, as per STCW 95 and/or based on Principal’s requirement;
Maintains record for the needed upgrading courses of seafarers;
In-charge of endorsing the seafarer for PDOS;
Endorses original photocopy of seafarer’s documents to Communication Officer who will Transmit the same to vessel and/or principal;
Responsible for dispatching seafarers and ensures that pertinent documents [using Acknowledgement receipt] are handed to them;
Conducts flight briefing and airport instructions;
In your absence, Documentation/Records Officer II shall take over your duties and Responsibilities;
Responsible for maintaining effective filing system for active and inactive seafarer’s 201 files;
Ensures that photocopies of seafarer’s documents [i.e. certificates, licenses and for purposes of renewal] are intact;
Ensures that seafarer’s 201 files are updated;
Ensures that pulled-out/returned seafarer’s 201 files is recorded;
Other duties that may be assigned by the Superior. ADMINISTRATIVE OFFICER / ASST. QUALITY MANAGEMENT REPRESENTATIVE (July 14, 2008 – September 2010) FLAGSTATE OFFICER / NAC OFFICER (July 14, 2008 – 27 June 2011) Duties & Responsibility / Scope of Work:
As ADMINISTRATIVE OFFICER
Reports directly to the President and General Manager and shall attend to the following duties and responsibilities:
Select and recommend hiring of office personnel;
Monitor attendance, overtime, leave of absence and absences of office personnel;
Entertain complains and grievances from office personnel;
Initiates benefits for employees;
Issue the directives concerning office decorum;
Responsible in delineating the duties and responsibilities of personnel;
Conduct staff meetings with office personnel;
As ASST. QUALITY MANAGEMENT REPRESENTATIVE:
Reports directly to the Quality Management Representative and shall assist him / her in:
Review external and internal documents relative to the Quality Management System;
Entertain, collect and classify customer complaints;
Control and maintain principal-supplied materials;
Oversee the implementation of procedures;
Other duties that may be assigned by the superior. As FLAGSTATE OFFICER / NAC OFFICER
In coordination with Documentations and Records Officer, responsible in preparing the needed Flag / NAC Requirements for all crew assigned, likewise to do the encoding/scanning all related documents to the SYSTEM.
Monitors and in-charge for the renewal of onboard seafarer’s expiring documents [i.e. Flag Seaman’s Book, National Seaman’s Book, Passport, Etc.] and ensures that QMR / Admin Officer was informed of the same;
Responsible for embarking/disembarking seafarer’s documentation at PRC, TESDA and MTC [i.e endorsement of certificate, extension, etc.]
Responsible in contacting and informing the lined up crew for the training schedule, especially those that concerns Flag and NAC.
In your absence, other Flag / NAC Officer to take over your duties and responsibilities.
Other Duties that may be assigned by your Superior. ASST. FLEET MNGR. (CREWING DEPT.)
SCANMAR MARITIME SERVICES, INC.
Nov. 16, 2007 – May 15, 2008
Duties & Responsibility / Scope of Work
Performs the duties of the Fleet Manager in his absence.
Received Documents of the crew disembarked / new applicants crew.
Checked the validity of the documents of the seafarer upon receiving.
Prepares Curriculum Vitae of the seafarer for proposal to owners / principal
Communicate to Principal / Agent regarding the crew changes and other related crew processing
Send approved crew for medical
Monitor status of medical.
Coordinates with Fleet Manager / Principal Representative for the status of the seafarer.
Coordinates with Processing Supervisor, flagstate officer, Processing Clerk and Visa Officer regarding the processing of seafarer’s documents.
Keep seamen posted for their schedule for joining and ensure travel readiness.
Advise seamen of PDOS Seminar schedule.
Perform other function that maybe assigned from time to time. CREWING ASSISTANT(OPERATIONS DEPT.)
MICHAELMAR PHILS., INC.
Feb. 14, 2007-Nov. 19, 2007
SIDE DUTIES
CREWING OFFICER for 4 Principal as of Oct 2007
VISA OFFICER
TELLER / ACCOUNTS CONSERVATION STAFF (TREASURY DEPT.) PRIMANILA PLANS, INC.
Nov. 05, 2003- Feb. 14, 2007
Room Attendant - OJT
Cherry Blossoms Hotel
Dec. 12, 2005 – June 18, 2006
CREWING ASSISTANT
EPSILON MARITIME SERVICES, INC.
Feb. 01, 2002 – July 21, 2002
PROCESSING HEAD
COLEX MARITIME, INC.
MARCH 3, 2001 – SEPT 30, 2001
From Liaison Officer PROMOTED TO Processing Head OPERATIONS CLERK / ASST. LIAISON OFFICER
GERMAN MARINE AGENCIES, INC.
SEPT. 03, 1999 – JULY 30, 2000
From Student Trainee hired as Operations Clerk / Asst. Liaison Officer EDUCATIONAL BACKGROUND:
COLLEGE: AMA COMPUTER COLLEGE (Makati Campus)
B.S. Computer Science
1996-2000
SECONDARY: SOUTHEASTER COLLEGE
College Road, Pasay City
1992-1996
PRIMARY: HEN. PIO DEL PILAR ELEM. SCHOOL.
Makati City
1986-1992
TRAINING / SEMINAR ATTENDED:
Implementation Workshop ILO Maritime Labour Convention GermanisherLloyd Academy May 9-10, 2013 STCW 2010 Implementation Workshop GermanisherLloyd Academy Apr. 30, 2013 ISO 9001:2008 Standard Quality Management Pro – Philippines Aug. 15, 2009 Internal Quality Audit Quality Management Pro – Philippines June 27, 2009 Quality Management System Employee Orientation 2008 Scanmar Maritime Services, Inc. Mar. 01, 2008
Personal Enhancement Training Magsaysay Training Center Nov. 25, 2005 Housekeeping Steward Course Magsaysay Training Center Nov. 7-10, 2005 Seafarer’s Visa (C1 & D Visa) US Embassy 19 Sept 2007 Maritime Crew Visa (Australian Visa) Century Park Hotel 4 July 2007 Seafarer’s Family Welfare Seminar FAME Maritime Foundation Inc. April 2001 PERSONAL INFORMATION:
Nickname: SPEYN Weight: 115 lbs. SSS No.: 33-6559082-5 Age: 41 yrs. Old Height: 5’1” TIN No.: 215-432-456 Birthdate: 22 March 1980 Civil Status: Married / Separated PHILHEALTH No.: 02-050002936-7 Birthplace: Makati M.M. Languages Spoken: Tagalog & English Mother’s Name: ROSA MADRID y MONTE Spouse’s Name: WILMER D. MACABONTOC Father’s Name: FERNANDO B. MADRID Daughter’s Name: SYDNEY EDELWEISS MADRID AWARDS RECEIVED:
Elementary: Batang Maasahan, Batang Walang Liban
SKILLS:
Computer Literate (Microsoft Ofice: word, excel, internet) Programming skills: C-language, Visual Basic
CHARACTER REFERENCES:
CAPT. BETHOVEN SAGUID Sr. Vice President / 091*-******* CAPT. MAYRONILO PADIZ Director of Communication – 091*-******* / 091*-******* MS. ABIGAIL PASCUA HR Manager / 091*-*******
MS. EDNA CENIZA HR Officer / 094*-******* / 094******** Doehle Shipmanagement Phils. Corp.
705-8100
CAPT. GEORGE PANOUTSOPOULOS Director
CAPT. RAUL P. PANIZAL General Manager
MS. MERLIE ESPLANA Fleet Operator
EVIC Human Resource Management Inc.
5369360
CAPT. PERICLES RAVANOPOULOS Director
MICHAELMAR PHILS. INC.
550-1052 / 403-2480
CAPT. CARLOS ANACTA President
MS. ANALISA S. SANTOS Crewing Officer
GERMAN MARINE AGENCIES, INC.
843-7720 / 843-0462
Espania M. Macabontoc
Applicant’s Signature
Contact this candidate