Administrative Secretary Assistant

VICTORIA RICH

*** **** ***** ******; Apt *, New York, NY 10026 H: 646-***-**** *********@*****.*** PROFESSIONAL SUMMARY

Administrative professional supporting the underwriting process with effective document evaluation, report writing and file management skills. Proficient in issuing quotes, gathering details and reviewing renewal requests.

EDUCATION

College of New Rochelle - B.A. - May 2018 New York, NY School of New Resources

Bachelor of Liberal Arts degree with honors

Honors: cum laude

WORK HISTORY

Temp Administrative Assistant - 09/2018 – 05/2020

Jennifer Temps

New York State Department of Housing and Community Renewal - New York, NY ********.****@******.***

• Assisting the Deputy Legal Director with her day-to-day duties along with Attorneys on staff.

• Maintaining calendar and scheduling meetings

• Taking complaints and problems via the phone to be allocated to the attorneys on staff.

• Knowledge of NY State computer programs such as ROCT and HUB.

• Coordinating information complied on a day-to-day basis.

• Scanning of sensitive legal documents that are place on a private drive. Stylist Associate, 03/2017 to 08/2020

Dressbarn Stores – New York, NY

• Asserting store policy in giving the customer a total customer care experience.

• Assist in the maintenance of a clean and comfortable store environment.

• Organizing shipment of merchandise to be displayed in store.

• Assisted in store closing procedures such has register count and inventory replacement. NYCSCAN, NYC Supportive Children's Advocacy Network – 02/2017 to 06/2017 Counselor, Bronx, NY

• Worked as a after school caretaker for children waiting for parents to be picked up.

• Managed school children with various activities.

• Assisted children from grades kindergarten to 5th grade with daily homework assignments. Administrative Secretary/Administrative Assistant I, 09/2007 to 05/2016 Icahn School of Medicine at Mount Sinai – New York, NY

• Prepared and uploaded all grant submissions through various federal and state governmental agencies, as well as industrial and foundation sponsored grants.

• Submitted pre award budgets and confirm salary budgets on grants.

• Maintained the meeting and appointment schedules for several faculty members.

• Organized meetings, lectures and established itineraries for visiting scientists and faculty recruits.

• Processed invoices and submitted travel/business expenses reimbursement, and check requests.

• Processed financial transactions, such as purchase orders, reimbursements, and fund transfers for staff members.

• Coordinated repairs and preventive maintenance for departmental equipment.

• Developed strong relationships with building services and engineering to receive prompt service and ensure special projects are completed in a timely fashion.

• Ordered lab supplies and equipment for faculty members.

• Negotiated contracts with various vendors for equipment and services. Administrative Coordinator, 02/2004 to 08/2007

Weill Cornell Medical College – New York, NY

• Organized yearly conference of “Update Your Medicine”

• Compiled and Submitted grants to pharmaceutical companies for funding to hold yearly CME learning conference at Weill Cornell called “Update Your Medicine.”

• Coordinated CME lectures and conferences for the department in compliance with the Weill Cornell Medical college guidelines and maintained attendance record for accredited doctors.

• Organized and created brochure for promotional mailings to inform doctors of program.

• Received and recorded conference fees of attendees.

• Invited various doctors to participate in the hosted program as lectures and coordinated the talks by topics.

• Organized luncheons and workshop meetings.

• Hired temporary staff as needed to assist with duties related to the yearly conference.

• Compiled up-to-date lists of attending physicians lecturing for the program.

• Updated records for doctors to receive CME credits towards license.

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