Administrative Assistant Hr Specialist
Resume:
Allyson Parden
Pensacola, Florida
*************@*****.***
Objective
I would like an administrative position in a stable company where my experience, education, notary certification and professional office skills will benefit the company and make me a valuable team member.
Work Experience
AP/Payroll Manager
6/2017 – Current US Block Windows, Pensacola, Florida
As the Accounts Payable manager, it is my job to review every invoice before entering into the accounting system, select invoices to pay based on the due date, run payable checks once a week, track outstanding credits and debits, and other job related tasks assigned to me.
As the Payroll manager, it is my job to process payroll for 38 employees once a week, make 401(k) payments and other liability payments, transfer monies from the checking account to payroll account, and track employee benefits such as health insurance, dental insurance, FMLA, and paid time off.
Business Manager/Human Resource Director
5/2016 – 4/2017 Humane Society of Weld County, Evans, Colorado
As the Business Manager, I performed day-to-day accounting including entering into QuickBooks the daily credits and debits, vendor information/invoices and customer information/invoices. I made liability payments including 941 Federal tax deposits and monthly insurance payments. I reconciled multiple bank accounts and the corporate credit card. I was also responsible for payroll. Once a month, I presented a financial report to the Board of Directors.
As the Human Resource Director, I handled employee health insurance, 401(k) contributions, workman’s comp claims, time off requests, and employee relations. I screened and interviewed potential employees. I handled new employee orientation. It was also part of my duties to write employee reviews (good and bad) and Employee Action Plans for improved employee performance.
Inside Sales Manager/Director of Special Projects
8/2015 – 3/2016 FernCreek Confections, Windsor, Colorado (FernCreek was sold to Rocky Mountain Candy Factory, Durango, Colorado)
In my role as Inside Sales Manager, I was the contact person for our Corporate Gifting Program, our Independent Store Campaign, and our Holiday Marketing Campaigns. In my short tenure at FernCreek, I was instrumental in obtaining distribution in Safeway/Albertson’s, growing the corporate gifting program, and expanding the independent store base.
In my role as Director of Special Projects, my responsibilities were as varied as being the key liaison for our national trade show participation (eight different events) setting up the Human Resources and Accounting Departments (including designing the filing system for both departments per State and Federal Guidelines), setting up and/or reviewing vendor accounts, and finally to facilitating the sale of FernCreek to Rocky Mountain Chocolate Candy Factory and the closing of FernCreek.
Administrative Assistant
11/2013 – 6/2015 OKC Products, Inc. Berthoud, Colorado
I answered in-coming calls, invoiced sales orders, handled both accounts receivable and accounts payable, processed payroll, ran reports out of QuickBooks, opened and processed the daily mail, reconciled credit cards, created and updated company spreadsheets, and acted in a support capacity to the company’s owner, office manager, and business development manager.
Service Coordinator
6/2013 – 10/2013 Roberts Heating & Air, Inc., Loveland, Colorado
I answered in-coming calls, scheduled service calls, new construction rough-ins and trims, and retro installs, dispatched technicians, invoiced contractors and customers, posted payments and made bank deposits, kept electronic calendars for salesmen and staff, ordered parts, registered equipment, and handled warranties. I was the administrative assistant to the sales staff and assisted them in whatever capacity they needed which included creating spread sheets for tracking equipment, inventory control (equipment and office supplies), sales, on-call scheduling and other projects assigned to me.
Office Manager
9/2011 – 2/2013 Imu-Tek Animal Health, Inc., Ft. Collins, CO
I answered in-coming calls, created packing slips and invoices for customer orders, arranged freight shipments, entered payroll and employee information into Quick Books, maintained employee files, processed daily mail, entered bills and credit card charges into Quick Books, handled customer payments and bank deposits, acted as a liaison between the outside sales representatives and upper management, processed purchase orders, calculated and paid scheduled liabilities, tracked important information using Excel, and performed countless other tasks assigned to me by the president and vice president of the company.
Administrative Assistant
3/2009 – 9/2011 Ringenberg, Funk & Beller, PC, Ft. Collins, CO
I answered in-coming calls on a multi-line system, acted in a clerical capacity on different projects for different attorneys, met and greeted clients, updated case files daily, managed and maintained files per the Colorado retention schedule, tracked office supplies and re-ordered as necessary, tracked kitchen supplies and re-ordered and re-stocked as necessary, created spreadsheets for various purposes, routed e-faxes and emails, and completed any other tasks assigned to me in a quick and professional manner.
Service Coordinator
3/2006 – 10/2008 NCA, Fort Collins, CO
I answered in-coming service calls, scheduled service calls, dispatched technicians, ordered parts, tracked warranty information, answered billing questions, issued credit memos, billed service calls, generated and edited monthly/quarterly/yearly spreadsheets for P & L and tax purposes for the largest HVAC company in Northern Colorado. I was the liaison between our customers, our technicians, and management.
Administrative Support Assistant/HR Specialist
8/2004 - 2/2006 Tresco, Inc, Las Cruces, New Mexico
I was an HR Specialist for Tresco, Inc., the fourth largest employer in the state of New Mexico. I was promoted to HR Specialist, but I started at Tresco as an Administrative Support Assistant to the Human Resources Department. As an administrative assistant, I had many duties. First, I handled the multi-line telephone system and greeted our clients, consumers, and employees. I placed recruitment ads, entered employment applications into the data base, set up employment interviews, typed and mailed correspondences, figured the daily deposit, compiled statistical information for reports (e.g. affirmative actions and full time equivalent reports) wrote job descriptions, mailed employee birthday cards, arranged board meetings, holiday parties, and other special events, controlled office supply inventory, and completed special projects given to me by the CEO, the CAO, the HR Director, the Controller, and the Safety Coordinator. I am an excellent administrative assistant and enjoy being the point of contact for administration. At Tresco, when it became apparent to my supervisors that I was performing many of the functions of an HR Specialist, I was promoted to that position. As an HR Specialist, I continued many of the duties I had as an administrative assistant with the added responsibilities of an HR Specialist. Those duties included, but in no way were limited to, interviewing perspective employees, recommending for hire those that I thought were a good job match, executing background checks, fingerprinting, drug tests, preparation of the new employee packets, conducting the first day of new employee orientation, I-9 verifications, compiling and preparing affirmative actions, FTE, and Disparate Act reports, acting as the company representative at job fairs, acting as the company liaison to the New Mexico Department of Labor, the Department of Vocational Rehabilitation and other professional employment organization, and creating and presenting annual trainings on HIPAA, Harassment, Discrimination, Workforce Violence, and Drug Awareness, With these duties has come a very thorough knowledge of the EEOC, OSHA, JWOD, NISH, the Americans with Disabilities Act, FMLA, COBRA, and other human resources related topics.
Education
9/1981 - 5/1985 University Of Montevallo, Montevallo, Alabama
Bachelor's Degree
I graduated cum laude in the top 15% of the class. I have a degree in communication arts with a minor in English (and I just missed a double minor in psychology by 2 credit hours.) I was a member of the English honor society and the communication arts society.
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