Sourcing Manager Front Office

J. Satheesh Rayen

Address: Plot No.***, *rd Cross Street, Shankar Nagar, Pammal, Chennai -600075.

Mobile: +91-984*******, email : **************@*****.**.** LinkedIn Profile : www.linkedin.com/in/satheeshrayen 18 years of experience in the field of Office & Factory Administration Job Objective

Seeking an entry of Managerial position in an organization, where there is an opportunity to exhibit strengths and enhance skills while striving for the growth and development of organization. To use my skills as a manager to help better to the company.

Summary of Qualifications

• Ability to adapt to a fast paced environment and meet deadlines while maintaining a pro-active and self-motivated attitude

• Ability to organize and lead others in a way that enhances the growth of the company

• Ability to manage everyday operational procedures and identify the resources needed to be successful

• Possess interpersonal skills that include sensibility, listening and assertiveness along with great communication skills

• Ability to make wise decisions when needed to help encourage the growth of the company and to assign responsibilities to individuals within the company Work History

1. Worked as Manager – Administration with FLSmidth Private Limited, Chennai from June 2006 till January 2020. In charge of support activities for 2000 employees. Reporting to Head – Administration & Facilities,

Job Areas: Office Administration - Security, Transportation, Canteen, Soft Services, Telecommunication, Medical, Building Safety, Management Information System (MIS), Budget & Presentation.

Factory Admin In charge at Ludowici Mining company Sriperumbudur acquired by FLSmidth private Limited from 2012 to 2014 support activities for 250 employees Job Areas: Administration Support, Security, Transportation, Canteen, Guest Relation&Budget Presentation.

2. Worked as Asst Administrative – Officer with Polaris Software Lab Ltd, Chennai (World’s first company to get CMMi Level5). From May 2004 to June 2006. In charge of support activities for 1500 employees who are in state-of-the art facility at Chennai. 3. Worked as Administrator – Garbha Rakshambigai Fertility Centre, Chennai (From December 2001 to March 2004) 25 Bed hospital looking after the entire administrative work related to hospital set up. Job Areas: Office Administration,

Responsibilities

• Performed general office duties such as documentation of transactions made within the company

• Applied business and administrative principals to everyday challenges to enhance job performance

• Provided administrative support for several departments throughout the company

• Helped develop and maintain the budget for the office and reviewed expenses

• Handled the accounts receivable and accounts payable keeping records up-to-date Detailed Work Exposure

Office Administration

Extensive job knowledge and work exposure on the following areas

• Telecommunication Cafeteria Management Stationery Management Security Management Asset Management Housekeeping Management Front Office Management Vendor Management Pantry Management Safety Management AMC Management Courier Management Transportation Guest Relations Soft Services

• Planning of procurement, production, inventory control, logistics and distribution.

• Preparation and Processing of Tender documents/Quotations for purchase as per the laid down procurement processes.

• Preparation of annual Procurement Plans, Market surveys and research.

• Monitoring data management to keep accurate product, contract, pricing and invoicing information.

• Working closely with suppliers and customers to improve operations and reduce cost.

• Ensuring the personal safety and safe working environment of staff.

• Communicating needs & objectives to managers & key personnel in procurement, logistics & distribution.

• Negotiating contracts to reduce costs and achieve maximum efficiency.

• Providing accurate routing information to ensure that delivery times and locations are coordinated. Security Management: -

• Introducing visitor management software for smooth entry, accident free zone of traffic controls

(both internal & external), maintaining the standards of Fire Extinguishers, regular checking of shift cabs & employee transport vehicles, effective utilization of security manpower. Telecommunication: -

• Cost effective mobile plans of market standards for the benefit of the organization, close watching of mobile limits of the end users, reconciliation report prepare on a monthly basis to validate proper utilization.

Cafeteria Management: -

• Maintaining the standards of the kitchen on a regular audit, periodic maintenance of kitchen equipments, food sample test done on quarterly basis to ensure hygiene standards. Housekeeping Management: -

• Maintaining green building practice, cost effective manpower utilization to meet the facility standards Soft Service Management: -

• Ensuring employees benefitted with quality and tasty beverages, regular food test done on the coffee materials and milk products, ensure frequent machine maintenance to cut short the breakdowns. Transportation:-

• Manage and develop transportation team conduct timely performance reviews, Manage performance issues and regularly scheduled team meetings.

• Work closely with transportation sourcing manager to drive metrics and provide carrier performance feedback.

• Manage business operations and performance reviews transportation solution providers

• Review provider performance to ensure low performing providers are identified and remediation implemented.

MIS & Presentation

• Provide information to the department & organization needed for efficient and effective Management

• Providing reports based on performance analysis in areas critical to plan with feedback loops that improve guidance for every aspect of line function

• Reporting the financial performance of the department through presentations which includes facts and figure with comprehensive report.

Personal Profile

Age & Date of Birth : 48 Years & 17/10/1973

Marital Status : Married

Languages Known : English, Tamil

Educational Profile : M.A (Social Work) > Madras School of Social Work B.Sc (Physics) > Aditanar College of Arts & Science Passport Details : K5057174

Technical Qualification : MS – Office

Extra Curricular Activities : Sports & Listening of Music I would like to emphasis that I am a firm believer in team building decision making and delegation of duties, to harness the best of Administration.

(J. Satheesh Rayen)

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