Personal Assistant Executive
Resume:
Dear Sir/Madam,
Hope you are well.
I was retrenched in 2020 due to covid and the poor economy.
Since then I have been temping at several companies but my contract expired 31 January 2022 so I am available immediately.
I was working for 21 years at S.A. Earthworks where I did all the Payroll and was responsible for calculating and paying salaries and wages of more than 200 employees including any deductions such as garnishees, medical aid or provident fund. Also dealt directly with Metropolitan who was our group provident fund as well as any queries employees had with their salaries. Dealt with the Bargaining Council direct.
Other duties included salaries for Botswana employees, working closely with Auditors in SA and Botswana.
I also did all the Executive Assistant/PA duties, i.e flight, accommodation, car rental bookings, typing of documents, etc.
Was responsible for company payments including Creditors and personal payments for Directors.
Other duties included Debtors (invoicing and following up on payments) as well as all bank statements for 4 companies and running a self storage company for one of the Directors.
I am kind to others, a fast worker, easy to get along with and use my initiative.
I work well under pressure and am efficient.
Please consider me for this position.
Kind regards,
Salome du Toit
PERSONAL DETAILS
SURNAME : Du Toit
FIRST NAMES : Salome Jean
HOME ADDRESS : 11 Alto Ridge, Woodwind Estate, The Reeds, Centurion
CONTACT N0’S : 082-***-****
EMAIL : **********@*****.***
DATE OF BIRTH : 17 November 1974
I.D. NO : 741***-****-***
SEX : Female
MARITAL STATUS : Divorced
DEPENDANTS : 0
NATIONALITY : South African
HOME LANGUAGE : English
OTHER : Afrikaans
DRIVERS LICENCE : Code 08
OWN VEHICLE : Yes
INTERESTS : Diving, Gym, Swimming
ACHIEVEMENTS : Won the victrix ladaurum twice.
CAREER HISTORY
Current Company : Amphi SA & BEE Audit
Employment Period : 2 August 2021 - 31 January 2022
Current duties
All duties related to HR. Fixed Term Contracts, Disciplinary's, Interviews, written warnings, seeing off site clients from time to time as well as interviewing candidates off site (approximately 20 - 50 on one day). Other admin duties when required.
Availability : One week
Previous Company : Doodles Café
Contact Person : Sydney Maswanganyi - 072-***-****
(Warehouse Manager) **********@*****.***
Employment Period: 15 April 2021 - 25 July 2021 (Temping)
Duties:-
Key Roles of Accounting Department
● Money out – submitting or clearing payments and keeping the bills paid
● Money in – processing incoming payments
● Payroll – make sure everyone gets paid (including the government)
● Financial Controls – to avoid errors, fraud and theft
Essential Job Functions
● Checking daily client order payments three dedicated and fixed times per day for all departments and in all bank accounts. Exceptions might be needed and immediate checking might be needed in rare occasions. Communicate this to staff.
● Accurately document these payments received and exact amounts on online backend systems. ● Accurate filling of all accounting documents, as well as scanning and uploading digital copies if not received via email to Dropbox folders shared with management, in a timely manner.
Reconciling invoices and cash slips.
Capture customer refunds and insure it was approved by Management.
Leave approval and capturing on systems.
Payroll (Simple Pay) and all related duties.
EMP201 & UIF, PAYE reports.
New Employee Contracts.
Maintain the petty cash fund.(when applicable)
Conduct a monthly reconciliation of every bank account.
Other duties: Reception, collections, courier follow up, claiming any damaged items from insurance, flight bookings, all PA work.
Non-essential Job Functions
● Assist in admin duties
● Reception
● Collections
● Courier follow up
● Flight books and all PA duties when needed
● Managing Cleaning Staff & Schedules.
● Leave & Leave requests
● On occasion submitting immediate payments instructed from CEO or COO if needed.(This will cause fewer payments needed to be done by CEO or COO which will assist in more accurate and easier controlling of payments)
● If available funds or cash flow in bank accounts is not sufficient, report to CEO and CFO in advance.
● Creating beneficiaries on company online banking profiles from time to time.
Reason for leaving:- Traveling 80km per day. Contract work.
PREVIOUS COMPANY :
S.A. Earthworks & N & S Civils (Working for two Companies)
CONTACT N0. : Danie (CEO) 083-***-****
Nic (General Manager) 076-***-****
Tom Williams (Director) (083-***-****)
Sias Steyn (083-***-****)
EMPLOYMENT PERIOD : 1 June 2001 – 16 March 2020
CONTACT PERSON : Danie van der Westhuizen / Nic van der
Westhuizen/Tom Williams/Sias Steyn/Tony Gatonby
POSITION HELD : Payroll Manager
Previously : Personal Assistant
FRINGE BENEFITS : Company paid my medical aid and fuel. Worked until 13h00 on Fridays
MAIN FUNCTIONS:-
Managing all Self Storage (Lock & Roll) clients, payments (EFT and cash), bank statements, following up on late payments, contracts for storage clients etc.
Managing Palama Mining: Bank statements, payments, salaries, assisting the Auditors in Botswana. Communicating with all clients and creditors in Botswana
CREDITORS for SA Earthworks and N & S Civils. Inputting of all invoices, orders, quotations and delivery notes, check, reconcile and payment.
DEBTORS for SA Earthworks and N & S: Invoicing, Statements, follow up on payments, bank reconciliations.
CASH FLOW PROJECTIONS (Compiled and sent to the Auditors)
ELECTRONIC PAYMENTS to Creditors. Checking payments balance with creditor list.
SALARIES Paying salaries, record keeping, updating etc (Using Sage Pastel Payroll)
Sage Pastel Payroll for 4 different companies. Time sheets, garnishees, leave pay, bonus, pay slips, etc.
Paying salaries for over 200 employees.
SARS: EMP201 (PAYE) for all companies
Provide statutory information to external auditors (All bank statements, financials etc. submitted to Auditors on a monthly basis)
ALL MEDICAL AID for employees
PETTY CASH
PREV FUNCTIONS:
Responsible to Managing Director for THE GROUP OF COMPANIES; S.A. Earthworks, Transvaal Earthworks; D & N Construction; S.A. Earthmoving Equipment Africa any other companies which may be formed.
DIARY CONTROL for MD’s appointments as well as reminders.
EVENTS - Arranging all meetings, social functions, year-end functions, and teambuilding functions for the company.
REFRESHMENTS – Making coffee, tea etc. for clients.
TRAVEL – Booking all flight, car and accommodation bookings.
EMAIL / INTERNET all email, correspondence and Invoices from suppliers.
MINUTES – Taking of minutes, typing up minutes and distributing minutes.
GENERAL OFFICE DUTIES as may be required by the above Director, site manager, mechanics as well as assisting auditors with VAT, Bank Statements, and PAYE etc.
CREDITORS inputting of all invoices, orders, quotations and delivery notes, check, reconcile and payment.
ELECTRONIC PAYMENTS to Creditors. Checking payments balance with creditor list.
INPUTTING all hour meter times into system for each machine.
DEBTORS Invoicing, following up of payment and banking.
WAGES on Sage Pastel Payroll (pay 200 employees per month) (overtime, leave pay, Provident Fund, UIF etc.)
ELECTRONIC payments of Salaries and Wages.
MAIL opening, date stamping, sorting, allocating and filing.
SWITCHBOARD / RECEPTION screening calls.
ORDERS – Taking orders, faxing orders.
UIF contributions, returns and records. Adding new employees to UIF, removing employees from UIF who have resigned.
SKILLS DEVELOPMENT, VAT & PAYE
TENDERS ON LINE / DAILY TENDERS Tender information, following up of all Projects on the go.
TYPING of general or private correspondence, faxes, letters, spread sheets and any other work for site agents.
QUARRY’S – Typing up certificates, invoices and statements for all quarries.
EARTHWORKS – Typing up Tenders, certificates, assisting Brian with new job’s (organizing transport of machines, toilets, huts, etc.)
POSTAL BOOK writing up of book and envelopes.
STATIONERY stock control and ordering for the company.
PPE
FLEET petrol/diesel cards
CHEQUES – Writing out cheques and drawing up cheque lists.
FRINGE BENEFITS : 13th Cheque, Medical Aid, Annual Increase
(Company pays 100% medical aid)
CAREER HISTORY CONTINUED
COMPANY : ISETT SETA (Information Systems,
Electronics, Telecommunications Technologies
Sector Education Training Authorities)
CONTACT N0. : (011-***-**** (t)
(011-***-**** (f)
EMPLOYMENT PERIOD : 3 January 2001 – 31 May 2001
CONTACT PERSON : Errol Maherry or Victor Lucas
POSITION HELD : PA to ETQA Manager (Education Training Quality
Assurance Manager)
COMPANY : S.A. Earthworks (previously known as Transvaal
Earthworks
EMPLOYMENT PERIOD : 8 March 1999 – December 2000
CONTACT PERSON : Danie van der Westhuizen
POSITION HELD : Personal Assistant
CAREER HISTORY CONTINUED
COMPANY : Capespan International (Previously known as
Outspan International)
POSITION HELD : Secretary to Marketing Director &
Commercial Services Department (Contract)
ADDRESS : 1006 Outspan House
Lenchen Avenue North
Centurion
CONTACT N0. : (021-***-****
EMPLOYMENT PERIOD : 18 January 1999 - 28 February 1999 (Was
asked to come back as a contractor)
CONTACT PERSON : Jan Smith / Yolanda Moore
REASON FOR LEAVING : Contract expired & company moved to Cape
Town
CAREER HISTORY CONTINUED
COMPANY : Outspan International
POSITION HELD : Departmental Secretary / Commercial
EMPLOYMENT PERIOD : April 1996 - 31 December 1998
MAIN FUNCTIONS & RESPONSIBILITIES: As previous at Capespan
REASON FOR LEAVING : Company merged with Unifruco in Cape Town
Head Office moved to Bellville 31 Dec ’98.
Impossible for me to relocate.
COMPANY : Strike Technologies (Pty) Ltd
POSITION HELD : Receptionist / Switchboard (June 1994 -
August 1995
PROMOTED TO : Debtors Clerk (August 1995 - November 1995)
PROMOTED TO : PA to Managing Director & Financial Manager
(November 1995 - April 1996)
REASON FOR LEAVING : Was residing in Wonderboom, travelling
130km per day
COMPANY : Wesley Personnel and Pro-International
POSITION HELD : Secretary / Receptionist to MD of both
Companies (temp)
EMPLOYMENT PERIOD : March 1994 - June 1994
CONTACT PERSON : Cliff Saunders
REASON FOR LEAVING : Temping - Needed a permanent position in a
stable environment, No benefits - medical aid
or pension.
CAREER HISTORY CONTINUED
COMPANY : Extensive Vision c.c.
POSITION HELD : Dictaphone Typist / Switchboard
EMPLOYMENT PERIOD : March 1993 - March 1994
CONTACT PERSON : Miss Nickey Eksteen
REASON FOR LEAVING : No bonus or overtime paid as stated in
contract. No medical aid or pension.
COMPANY : Airborne Sekuriteit en Speurdiens
POSITION HELD : Girl Friday
EMPLOYMENT PERIOD : January 1993 - March 1993
CONTACT PERSON : Andre van Rooyen
REASON FOR LEAVING : Had to work too much overtime, weekends
including weeknights - working up to 22:00
No future (company liquidated).
COURSES ATTENDED
INSTITUTION : Little Bitt c.c.
COURSE : Word Perfect 5.1
YEAR : 1993
INSTITUTION : You Deserve a Break
COURSE : Secretarial
YEAR : 1993
INSTITUTION : Quest Personnel
COURSE : Receptionist
YEAR : 1994
INSTITUTION : Quest Personnel
COURSE : Word Perfect 6.0 Windows
YEAR : 1996
INSTITUTION : CSIR
COURSE : Word Perfect 8 Windows
YEAR : 1997
COURSE : Harvard Graphic Windows
YEAR : 1997
INSTITUTION : Pryor Resources inc. (Fred Pryor)
COURSE : - Project Management
- Develop & administer a budget
- Exceptional customer service
- Techniques for prioritising
- Creating effective meetings
- How to manage priorities and meet
deadlines
YEAR : 1993
SOFTWARE KNOWLEDGE
COMPUTER PACKAGES : MS Office (Excel, Outlook, Word, PowerPoint,
Internet Explorer etc.)
Pastel Payroll
Zoey
Notions
Paygate
Lotus 123
Word Perfect 5.1 / 6.1 / 8
Harvard Graphics 4.0 Windows
Cost 4
AS 400
Multi-mate
New Age Accounting
Visio Professional 4.5
News Master
Rapid File Memo Writer
Dictaphone (1993 – 1994)
EDUCATION
HIGHEST STD PASSED : Matric - Year 1992
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