Document Controller Control
Resume:
SABIN NATTUVETTY SURESHBABU
Officer Document Control
PERSONAL DETAIL
Sabin Suresh
Doha, Qatar
Email:
***************@*****.***
DOB: 06/08/1984
Nationality: Indian
Marital Status: Married
Visa Status: Transferable
Areas of Expertise
PMIS (Project Management
& Information System –
Ashghal)
SharePoint 2010 – 2015
Document Management,
Documentum,
PMWEB
Aconex
FCTS
Tracking & Archiving
Document Control
Data Entry
CAREER OBJECTIVE
To gain the position of a document controller where my professional experience can make extensive contribution towards the growth and benefit of the organization. PERSONAL SUMMARY
A Document Controller with more than 13 years’ experience and proven ability to establish and maintain an effective filing and archiving system for paper documents and electronic documents and files in accordance with company archiving procedures. Possessing extensive knowledge of electronic data management system. Easy going by nature and able to get along with both work colleagues and senior managers, currently looking for a suitable document controller position. CDM Smith
LEAD DOCUMENT CONTROLLER 05 Oct 2020 – To date
Working as Interim Document Controller for an Ongoing Project, Use Ashghal RPD system to upload Project document
Duties:
• To define, develop, implement and maintain a Documentation Management plan detailing the strategy adopted, the Organisation set-up as well as the means and tools defined accordingly
• To implement and maintain procedures, specifications, means and tools required to ensure an efficient management of all flows of documents on an electronic form during all the phases of the Project and in all project work locations.
• To organize, supervise, control and support the Documentation section (several Document Controllers) in the performance of their duties all along the course of the Project.
• To participate in the implementation of the Documentation Management system at Contractors’, setting-up and explaining rules and procedures, jointly with the assigned Document Controller.
• To participate, as necessary, to the Documentation Control and Management, including training of personnel to procedures / specifications / tools.
• To perform constant analysis of produced documentation to check for compliance with Project standards regarding numbering, graphic charts, used symbols and all others aspect related to document quality.
• To define, set-up, validate and maintain necessary means and tools for the timely preparation of the hand-over of documentation to Operations team. IT Skills
Windows
MS- OFFICE (Word, MS-
Excel, MS-Access, MS-
PowerPoint)
Outlook
Adobe Acrobat Professional
WinZip
Visual Basic 6
AutoCAD
Corel Draw
Adobe Photoshop
Adobe InDesign
Software/Hardware
Troubleshooting
Video Editing
transfer & convert data
among various formats
Maintenance of databases
• As a general manner, to provide assistance to the whole Project team for all matters related to documentation management activities.
• To timely report to the Project Control Manager, highlighting progress and encountered areas of concern.
• To observe and impose strict confidentiality in the performance of the documentation management during the tendering phase and as a general manner all along the course of the Project.
• To gather ‘lessons learnt’ with respect to Documentation Management matters and provide feedback.
Urbacon Trading & Contracting (UCC)
SENIOR DOCUMENT CONTROLLER 25 JUNE 2019 – 12 SEPT 2020 Responsible for establishing and maintaining an effective document control system. Ensuring that all design documentation is accurate, up to date and accurately distributed to relevant Parties
Duties:
• Designed and implement a standard procedure for document controlling & numbering system
• Planning and Organizing the Document Control Section (Archive Dept).
• Design Document Templates for Project Department.
• Prepare different Logs for document entry and updating.
• Arrange Index all history Project for archive.
• Maintaining an organized system for locating documents, adhere to security and confidentiality guidelines.
• Prepare weekly and monthly reports and follow up for document status.
• Responsible for preparing work order /PO for Project Department.
• Scan all In/Out Correspondences & Distribute to relevant Dept/Personnel.
• Prepare Payment Requisition/Request as per Contract T&C.
• Distributing documents to the concerned parties according distribution matrix.
• Coordinate and share knowledge on document control processes and procedures with the team.
• Maintaining project correspondence (hard copies/digital copies) for storing/ retrieving/ archiving/indexing efficiently
• Provide Advice on procedures of issue and methods in accessing the system.
• Ensure all documents are as up to date as possible within electronic filing sys.
• Providing input for monthly progress report
• Secretarial task for Project Director.
FYAP JV (FCC Construction S.A.
Yuksel Insaat A.S. – Archirodon
Construction (Overseas) Company S.A. Joint Venture. SENIOR DOCUMENT CONTROLLER 20 JAN 2017 – 31 MARCH 2019 Served as Document Control, responsible for handling project correspondences, project drawings, daily site reports, attendance sheet, submittals etc.
• Generate the various document control report as required.
• Makes sure that controlled copies of latest documents and drawings are distributed to the appropriate staff, subcontractors and supplier as applicable in an accurate manner.
• Maintain updated records of all approved documents and drawings and their distribution clearly.
• Preparing of various types of correspondence, minutes of meeting etc
• Tracking and keeping log for documents
• Sorting and proper filing of records
• Material submissions
• Using ACONEX online documentation
Qatari Diar Vinci Construction (QDVC)
SENIOR DOCUMENT CONTROLLER 12 NOV 2012 – 30 DEC 2016 Work as Senior Document Controller. Responsible for Receiving and Sending, Scanning, Uploading, Archiving, Updating, Distributing Correspondence, Drawings & Document to Client, General Contractor (Consortium), Ministries and Subcontractors. Duties:
• Scans and upload documents electronically in the document management system
(Documentum).
• Assigns document sequence numbers to all documents received from project personnel.
• Using of cad software for editing title blocks mainly to check revisions and names
• Maintaining an organized system for locating documents, adhere to security and confidentiality guidelines.
• Prepare different Logs for document entry, updating and Status Reports.
• Prepare weekly and monthly reports and follow up for document status.
• Receive, Stamp & distributing documents to the concerned Personnel/Dept according distribution matrix.
• Ensure that all documents are up to date within electronic filing system.
• Distribute and follow up document’s status through WTT (Web Transmittal Tools)
• Upload & Register Correspondence/Documents to IPMS (KBR Data Base)
• Day-to-day update of in-out log register, meeting minutes log, preliminary, detailed & construction drawings register, & other necessary registers
• Providing input for monthly progress report
• Maintaining project correspondence (hard copies/digital copies) for storing/ retrieving/ archiving/indexing efficiently
CONCORD TRADING AND CONTRACTING WLL
DOCUMENT CONTROLLER FEB 2011 – SEPT 2012
Work as Document Control at Concord Trading & Contracting WLL. Responsible for Implementation & updating of Document Control system for various Sub Contractors. Giving necessary on-job training for Document Controllers and Documentation Clerks. Involved in Several Project in Qatar.
Duties:
• Prepare numbering system and log sheet for different document (Sub Contractors)
• Designed and implement a standard procedure for document controlling & numbering system
• Design Document Templates for Project Department.
• Involved in creating of 700 plus ongoing and history projects in Primavera expedition for Ashghal.
• Manual Entry of Payment Requisition, Transmittal, Submittals, Variation Order etc for 700 Plus Ashghal’ s Projects in Primavera Expedition.
• Prepare different Logs for document entry and updating.
• Assist PCM Specialist for Preparing Instruction Manual of PCM for Ashghal.
• Prepare weekly and monthly reports and follow up for document status.
• Assist Contract Manager for Preparing Tender Document for Submission.
• Distributing documents to the concerned parties according distribution matrix.
• Worked as Document Controller on one of the sites for construction 25 School around Doha.
• Providing input for monthly progress reports.
• Provide Advice on procedures of issue and methods in accessing the system.
• Ensure all documents are as up to date as possible within electronic filing sys.
• Assigns document sequence numbers to all documents received from project
• Ensure that all documents are up to date within electronic filing system.
• Distribute and follow up document’s status through WTT (Web Transmittal Tools)
• Upload & Register Correspondence/Documents to IPMS (KBR Data Base)
• Day-to-day update of in-out log register, meeting minutes log, preliminary, detailed & construction drawings register, & other necessary registers
• Providing input for monthly progress report
• Maintaining project correspondence (hard copies/digital copies) for storing/ retrieving/ archiving/indexing efficiently
GAMMON INDIA
DOCUMENT CONTROLLER AND ADMIN FEB 2008 – JAN 2011
Work as Document Controller and Admin at Gammon India. Responsible for Implementation & updating of Document Control system Giving necessary on-job training for Document Controllers and Documentation Clerks. Duties:
• Responsible for the timely, accurate and efficient preparation and management of documents.
• Controlling the numbering, sorting, filing, storing and retrieval of both electronic and hard copy documents produced by technical teams, projects or departments.
• The proper documents are created and signed, that all data is accurate and that documents are stored and backed up and any retention policies are followed.
• Responsible for the Time Sheet of all labors
• Plan and coordinate administrative procedures and systems and devise ways to streamline processes
• Recruit and train personnel and allocate responsibilities and office space
• Assess staff performance and provide coaching and guidance to ensure maximum efficiency
• Ensure the smooth and adequate flow of information within the company to facilitate other business operations
• Manage schedules and deadlines
• Monitor inventory of office supplies and the purchasing of new material with attention to budgetary constraints
ACADEMIC QUALIFICATIONS
B.A. 2005, History, University of Mumbai - India.
References – Available on Request
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