Executive Assistant Administrative

SANDRA JOHNSON

Fort Washington, MD ***** • **************@*****.*** • 301-***-****

Active Secret Clearance

SUMMARY

Over 30 years as Project and Office Administrator, professional, experienced and accomplished. Provided superb personnel security expertise, organizational and office management. Confidently oversaw highly complex and detailed projects.

SKILLS

20 years of experience with Microsoft Office Suite.

JPAS, PeopleSoft, MS Project, Access Commander and NT knowledge.

Excellent customer service and communicator.

PROFESSIONAL EXPERIENCE

Executive Assistant, Chimera Enterprise International, Inc– Washington, DC Dec 2020– Present

Assist Deputy Assistant Secretary (CWMD) Countering Weapons of Mass Destruction. Supervises three administrative assistants. Provides personal administrative support and assistance to executive staff members. Assist staff with follow-up phone calls on outstanding actions. Schedules, coordinates, and provides support for meetings, events, interviews, and appointments. Work special projects for Senior Executive Service (SES) Manager. Prepares or assists with the preparation of scheduled and/or ad hoc statistical and narrative reports and PowerPoint presentations. Facilitates the passage of security clearances, foreign visitor requests, and other unique processing requirements as needed for staff travel, Government officials, and/or media representatives to the office, and activity sites. Provides monthly performance input to the Program Manager.

Office Management Specialist, Cherokee Nation Business– Washington, DC May 2020– Nov 2020

Supported the (WHA) Bureau of Western Hemisphere Affairs, Executive Office in direct support of the Assistant Secretary. Ensured the departments’ guidelines were met concerning tasks for the Assistant Secretary. Maintained working knowledge of the E2 Solution/Global e-travel system and corresponding regulations. Processed time and attendance, inputted E2 requests, coordinated travel and various requirements to meet long and short terms goals of the bureau.

Executive/Project Administrator, CACI– Washington, DC Oct 2019– Apr 2020

In Support of Navy Aircraft Carriers. Maintained and de-conflicted schedules, facilitated meetings, and escorted guests. Assisted in resolving complex acquisition, production, and in-service challenges faced by the PEO and its three program offices. Assisted program office personnel with briefings, point papers, and action item responses.

Attended, prepared agendas and materials, drafted, copied and administered/distributed minutes, documentation, developed and maintained files. Covered EA's during absences. Provided senior leadership direct support. Accepted daily tasking from leadership. Assisted with maintaining front office operational tempo. Point of Contact for the Program Executive Officer, Executive Director and Chief of Staff of PEO Aircraft Carriers.

Executive Administrative Assistant, Cape Fox Solutions– Fort Belvoir, VA Mar 2019–Oct 2019

Assisted with system and database performance variability, entries, and access control issues. PM LMR project lead, reporting and subject matter expert in the business field. Proactively worked the Product Manager Wideband Enterprise satellite system (PDM WESS), Project Manager, Defense Communications and Army Transmission systems (PM SCATS). Coordinated, gathered and consolidated Defense Travel system requests for PL approval. Participated in IPTs or other subgroups, contributed functional and technical expertise to office leads and managers. Coordinated, scheduled setup conference room and VTC equipment. Prepared and conducted monthly communications reviews.

Provided management support for the US Army DoD Product Director and staff. Staffed new and existing assignments, and reports. Booked travel and prepared monthly reports. Supported the Wideband Control, Wideband Enterprise Satellite Systems military and civilian personnel with scheduling, and inventory. Reserved fleet cars, compiled management internal and external touchpoint data reports. Maintained military and civilian staffing leave and travel calendar. Developed program management briefings, tracked completion of Task Management Tool action items.

Project Administrator, CGI Federal– Rosslyn, VA Jul 2017– Feb 2019

Processed travel arrangements; obtained expense estimates and reports. Submitted Visit Authorization Request (VAR); obtained vendor, new and visiting employee badges. Processed and submitted bi-weekly expense reports, and travel advancements for the Deputy Comptroller. Supported the Department of State (DoS) Business Modernization System, (BSM) budget system moderation and global financial management services. Possessed and reconciled payroll sign-in sheets. Audited bi-weekly timesheets for timeliness and accuracy. Planned and executed team and department wide events. Used SharePoint to manage team documents, project plans, and resources. Possesses functional and technical knowledge of the DoS financial budgeting and planning processes. Worked with senior consultants and management to expedite on-boarding.

Senior Administrative Assistant, QualX Corporation– Falls Church, VA Jul 2014– Jul 2017

Worked with over 40 Navy and civilian personnel supporting the Defense Health Agency (DHA) and Department of Defense. Scheduled senior leader military and civilian appointments and travel. Enhanced office productivity; developed personnel daily activities tracking spreadsheets. Supported and trained new team members. Escorted visitors from arrival to departure. Analyzed secret and SCI client data and reports to support DHA.

Office Assistant (Temp), Apex– Fort Belvoir, VA Dec 2013– Jun 2014

Performed database research for missing WWI, WWII Soldiers and analyzed data used to aid in their return.

Supported the military, scheduling internal and external client meetings for the US Army/Navy Department of Personnel Management. Assembled document packages for image scanning of declassified files; for Freedom of Information (FOIA) online access. Tracked, retrieved, and copied case file materials progress and volume of database uploaded records. Assisted clients with issues; system and database performance variability, entries, and access controls.

Personnel Security Officer, Deloitte Consulting LLP– Rosslyn Church, VA May 2009– Mar 2012

Provided Intelligence Community (IC) leadership, senior and project managers, security direction and counseling.

Ensured compliance of governing Sensitive Comparted Information Facility (SCIF) Federal regulations. Managed and enforced security policies and procedures. Reviewed, interpreted and maintained security classification guides and Standard Operating Procedures (SOP). Administered personnel security requirements for SCI and top secret collateral clearance approval, indoctrinations, debriefings, and badge access. Facilitated on-board processing of security clearances; fingerprinting and eQIP SF 86 application submission. Provided support for government annual and unannounced SCIF inspections. Facilitated employee security awareness training and briefings for classified access, proprietary and electronic nomenclature.

Practice Administrator, BearingPoint Consulting– McLean, VA Dec 2002– May 2009

Utilized RMIS, OneView, and SharePoint reporting tools and maintained engagement letters. Crafted, edited, and reviewed departmental correspondence and scheduled seminars for clients and new hires. Informed staff of TIMEnX updates, forecasting, performance reviews, scheduling, and expense reports. Managed senior staff calendars, schedules and email correspondence. Coordinated travel arrangements for Senior Vice President and senior management staff.

Prepared and tracked account payables and receivables, and generated monthly and bi-monthly account invoices. Provided national security Vice President direct support. Senior VP, Media and entertainment liaison. Ensured confidential files were accurate and up-to-date.

EDUCATION AND PROFESSIONAL TRAINING

Personnel Security and Suitability Adjudication Course, 2012

T.C. Williams High School, Alexandria, VA

High School Diploma, 1982

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