Personal Executive Administrative Asst

CARMENCITA VIÑAS-DIAZ

*******@*****.***

High powered, driven and resourceful administrative professional bringing years of experience supporting high achieving executives in fast paced office environment. Manages high-volume workloads and complex functions that require stellar multi-tasking abilities. Enthusiastic and eager to contribute to team success through hard work, attention to detail and excellent organizational and communication skills. Expert in travel management, expense tracking and schedule coordination. Proven track record in meeting deadlines, resolving problems independently, working hard to meet organizational objectives. It's always been my passion to manage and be the right hand person of a busy executive.

PROFESSIONAL EXPERIENCE

RONVILLE ENTERPRISES, Metro Manila, Philippines – September 2019 to Present

PERSONAL/ADMINISTRATIVE ASSISTANT

Acting as first point of contact for phone calls, clients, suppliers.

Schedule and coordinate appointments and meetings.

Process purchase orders and payment of invoices.

Assist with household functions such as bank transactions, home operations, etc.

Run errands as requested.

BEACON HILL STAFFING/THE BLACKSTONE GROUP, NY (Temporary Assignment) - January to May 2019

EXECUTIVE ASSISTANT

Direct executive administrative support to C level executives.

Calendar management including coordination of meetings, conference room bookings and video call set up.

Managed travel and accommodation arrangements with detailed itineraries.

Handled written and electronic correspondences including memos and correspondences.

Performed additional administrative duties and projects as needed.

ARGO GROUP, NY - November 2011 to November 2016

OFFICE MANAGER/EXECUTIVE ASSISTANT

Provided executive level support to Senior Vice President/Chief Actuary, Chief Human Resources Officer,

Senior Vice President Investment Relations including visiting CEO and CFO.

Managed extensive international and domestic travel including flight and hotel accommodations.

Organized conference calls and company events including meal preparations.

Coordinated senior executives’ performance and appraisal reviews including team organizational charts.

Handled on-boarding documents, welcome packets, office tours and business cards for new employees.

Processed expense reports and payment of various invoices.

Performed investor-relations functions including press release announcements, meeting agendas, generated briefing books and investor profiles for conferences.

Supervised office and administrative staff.

NYU LANGONE MEDICAL CENTER, NY (Temporary assignment) - August to October 2011

EXECUTIVE ASSISTANT

Managed administrative support to the CMI.

Handled calendar management.

Organized office supplies.

CHARTIS INSURANCE/TRAVEL GUARD, Jersey City, NJ (Temporary assignment) - May to July 2011

EXECUTIVE ASSISTANT, ADMINISTRATION AND LEGAL DEPARTMENT

Provided administrative support to the General Counsel and Director of Administration.

Answered and directed telephone inquiries.

Handled various administrative tasks including compiling and analyzing data.

GUARDIAN LIFE INSURANCE CO, NY - May 2008 to July 2009

EXECUTIVE ASSISTANT, INDIVIDUAL PRODUCTS DISTRIBUTION

Provided administrative support to Senior Executive Vice President in Individual Products Distribution.

Coordinated extensive calendar appointments, meetings and conference calls.

Performed a variety of highly confidential administrative support functions.

Coordinated domestic and international travel arrangements with hotel and ground transportation.

Processed expense reports.

PRISMA CAPITAL PARTNERS, JERSEY CITY, NJ - March 2007 to April 2008

EXECUTIVE ASSISTANT, MARKETING DEPARTMENT

Provided administrative support to Managing Director in Marketing Group and two other direct reports.

Created and edited presentation materials for offsite/internal client meetings.

Scheduled daily appointments, meetings and conference calls.

Made travel arrangements including flight, hotel and itinerary preparation.

LAZARD ASSET MANAGEMENT, NY - January 1998 to February 2007

EXECUTIVE ASSISTANT, CORPORATE MARKETING

Provided day-to-day support to Director of Corporate Marketing and three Vice Presidents within the group.

Managed appointment calendars and logistics for executive team meetings, clients and consultants’ visits.

Processed travel and entertainment expense reports, handled conference registrations.

Assisted in event planning and offsite conferences including travel logistics of senior executives both domestic and international.

Answered multi-line phone system, maintained office supplies and handled office equipment repairs.

COLGATE PALMOIVE COMPANY, NY- June 1993 to December 1997

ADMINISTRATIVE/HR ASSISTANT, GLOBAL HUMAN RESOURCES

Provided administrative and human resources assistance to Corporate Director of Global Human Resources

and two Directors.

Produced and distributed executive training materials and pamphlets.

Maintained extensive contact with international subsidiaries, field personnel and senior management.

Coordinated domestic/international travel arrangements and hotel accommodations.

Managed highly active appointment calendars.

Processed all expense reports/departmental invoices for payments to various vendors.

SKILLS

MS Word, Excel, PowerPoint, Outlook, Lotus Notes, Concur, People Soft, Typing multiple documents, data entry and highly Internet/technical savvy

EDUCATION

Siena College-Manila, Philippines: Bachelor of Science in Business Administration Major in Management (cum laude)

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