Administrative Assistant Cargo Agent

Mary A. Jones

**** ***** ***** **** ********, Texas 77469

Cell 832-***-**** *********@*****.***

PROFESSIONAL PROFILE

Detailed oriented professional with 10 years’ of administrative/customer service experience in the construction and retail industries. Skilled in all aspects of administrative functions for both internal/external clients ensuring all administrative functions related to subcontractors, vendors and/or the movement of goods and supplies are met. Her capabilities include, but are not limited to: Lead resource for Administrative Support, vendor and supplier management, file system maintenance; invoice management and processing; interaction and coordination with Project Managers and other relevant parties; prepare or revise purchase orders; maintain project documents and logs; employee payroll processing; and interaction with multiple departments representatives. A team player with the ability to demonstrate critical thinking and apply problem solving techniques with each assigned task.

PROFESSIONAL EXPERIENCE

RCS Houston, Texas

Administrative Assistant June 2015 – June 2017

•Manage day-to-day needs and provide proactive support of a portfolio of high-volume U.S. distributors; coordinate all aspects of customer service with regards to quotes, lead times, and delivery dates, and reporting

•Maintain document controls inclusive of invoices and purchase orders

•Maintain and update the Workmen Compensation Spreadsheet

•Manage communications with internal staff e.g. sales, engineering, production planning, logistics, and accounting; identify and implement process improvements

•Maintain compliance of company and business policies, monitor and evaluate order issues resolving discrepancies as needed; verify and perform compliance workflows, restricted party screenings, credit, and return material authorizations

•Extensive knowledge of daily administrative functions associated with current/past construction

•Assist Sales/Production Manager with estimating, project closeout and pursuit of potential projects

CBIC Construction Houston, Texas

Administrative Assistant June 2013 - May 2015

•Daily Administrative management functions related to operations business

•Confer with potential customers regarding equipment needs and adviser to customers

•Daily administrative functions/Contract Compliance and correspondence with General Contractor

•Maintain Account Payables/ Receivables; Issue checks to vendors, log and maintain records

•Assist in all aspects of accounting, billing, shipping and close out documents

•Direct, coordinate, and review activities in sales and service accounting and record keeping, and in Receiving and shipping operations

Madnic Management Inc. Houston, Texas

Retail Store Manager February 2008 – March 2013

•Supervised 10-12 Employees (Hiring/Firing) associated personnel matters

•Daily Accounting (Bank Deposits), Sales Receipts, Invoices sales report

•Maintained Daily shift scheduling of store personnel

•Product Intake/Store Inventory procurement Shipping and Receivables

•Overall functionality of store operations

Ontario Aircraft Service –aka: Alaska Airlines Phoenix, AZ

Cargo Agent (Gate Clerk) January 2000 - December 2007

Preparation of Airway Bills/Correspondence for cargo shipments

Shift Supervisor/Lead Gate Agent

Agency FAA Compliance Representative

Maintained daily inventory log of shipping cargos

Trainer of company operational polices/regulations

EDUCATION

Houston Community College - Houston, TX

Liberal Art Studies

Ross Sterling High School

HS Diploma – 1993

TECHNICAL SKILLS

Microsoft Office

Google Chrome

Internet Explorer

Notary (Active)

ORGANIZATIONS

Greater Houston Procurement Forum

Member of Mt. Vernon Baptist Church

ADDITIONAL ATTRIBUTES

COH Contract Compliance Ordinances

RFI’s – Tracking/Routing

Filing/Editing Reconciliation

Submittal Management

Document Control

REFERENCES

Available Upon Request

Contact this candidate