Administrative Officer Petroleum

CHARLES ANEKWE

C: 403-***-**** Calgary, AB E: *************@*****.*** linkedin.com/in/charles-Anekwe-705a35167/

An experienced and administrative officer offering valuable knowledge in administrative procedure and business support gained working with diverse client base while delivering exceptional results. Demonstrates excellence at adapting to new software and procedures and assisting with financial documents coupled with all levels of Office Support and Reporting abilities. Able to work effectively on own initiative under stringent deadlines to complete assigned tasks on time and to the highest standards of quality and accuracy.

CORE SKILLS

Administrative Writing & Reporting Organization Skill Financial Forecasting & Reporting People Management Multitasking Microsoft Office Suite Time Management Quick Book Operations Management Excellent Communication Skills Customer Satisfaction Problem Solving Resource Management

EXPERIENCES AND ACHIEVEMENTS

Sinopec International Petroleum Company SIPC (Addax Petroleum)

Administrative & Business Support Officer Jan 2019 – Current

Addax Petroleum is owned by Sinopec International Petroleum Exploration and Production Corporation (SIPC), which is managed and operated by the Sinopec Group. SIPC is specialised in overseas oil and gas investment and operations. It manages Sinopec's international exploration and production portfolio, including Addax Petroleum. I am responsible for providing administrative support as well as handling all yearly budget proposals my responsibilities include:

Delivered comprehensive administrative support by coordinating training course schedules; creating, reports, agendas, correspondence, and other documents to distribute in a prompt manner.

Cost Tracking - Tracking PO costs, invoices, P-Card transactions & monthly accruals. Point person for coding, tracking, and documenting all departmental budget expenditures and reporting to the tune of ($10 million) including regular reporting to executive leadership on budget Incurred.

SAP Group Facilitator – Created and administered purchase requisitions, reconciled expenditures, and costs against purchase orders lines (requisitions and work authorizations) in Avantis/Proactis, following up on approvals.

Developed & coordinated departmental yearly budget ensuring adequate annual budget proposal and actual spend is within internal resources and approvals.

Co-ordinated Corporate Services budget performance to identify overspend/underspend for purposes of performance optimization.

Scanned weekly invoices paid online and performed data entry functions on Microsoft excel to keep track of expense records.

Maintained quarterly project updated on project SharePoint sites.

Supported & organized efficient meetings by booking conference rooms when needed, organising materials& distributing meeting notes during on periodic business review and governance meetings.

Coordinated departmental purchasing activities, prepared bid packages requests, and ensured compliance with applicable company regulations.

Analysed departmental Monthly, Quarterly and Annual budget Performance tracking, KPI, Scorecard, and highlight issues to Head Corporate Services.

Maintained client files by way of filing and data entry in an easily retrievable manner.

Accomplishments:

Ensured complete cost recovery of APDNL Njaba drilling programme community development projects and CSR to the tune of USD $470,000.

Handled all departmental purchasing accounts payable and accounts receivable of over 200+ contractors. Answered phone calls and responding to customer inquiries where required. (Office machinery contracts, shipments, phone, travel bookings and customer service mailbox)

Provided administrative support including tracking budgets exceeding $3,000,000 and ensuring a smooth flow of annual departmental budget recovery.

Managed & coordinated departmental yearly budget ensuring adequate annual budget proposal and actual spend is within internal resources and approvals.

Sinopec International Petroleum Company SIPC (Addax Petroleum)

Administrative & Relationship Building Officer Jan 2016 – Dec 2018

Ensured and maintained effective good government relations and formulated plans to communicate the company's interests to its immediate host community stakeholders.

Edited and formatted high volumes of requests for proposals (RFPs), proposals, memos, letters, and reports issued for use and for review to many of the Geotechnical Group’s clients, existing and potential.

Handling of correspondence by reading and prioritizing. As well to follow up to ensure work in progress is completed and deadlines are met.

Prioritizeed and manage multiple projects consecutively with sensitive timelines and budgets

Arranged detailed travel arrangements, itineraries, and agendas; compiled documents for travel-related meetings. Prepared and produced comprehensive and accurate expense reports.

Coordinated arrangements and logistics for on-site and off-site meetings and events; negotiated favourable terms and conditions for three large scale off-sites, including hotel accommodations for external guests.

Monitored the smooth flow of work across the organizations. Contributed to creating presentations, templates, spreadsheets, and business letters.

Managed high-value existing and new business partnerships to deliver on objectives and maximise corporate revenue, support, and awareness.

Created spreadsheets for daily, weekly, and monthly reporting.

Accomplishments:

Established & maintained new relationships with over 100 +host community business clients & contactors, helping them to solve their business challenges.

Facilitated timely community contracting and conflict resolution mitigating against community agitation that could result in deferred oil production worth $420,000/day in OML 124 and $600,000 in OML 123

Sinopec International Petroleum Company SIPC (Addax Petroleum)

Administrative & Public Affairs Officer Oct 2012 – Dec 2015

Composed internal memos and external correspondence for senior management and reviewed all documentation to eliminate errors.

Coordinated quarterly Town Halls. Prepare PowerPoint decks by creating and gathering content.

Communicating and handling incoming and outgoing confidential electronic communications

Coordinated the booking and set-up of virtual meetings, meeting rooms/training rooms, catering requests & staff functions.

Administered company policy on Sponsorships & Donations

Processed operations payment documents (including invoices, for all required information and authorization) to ensure timely processing of all supplier invoices.

Handled client correspondence, tracked records & maintained general filing system of all correspondence to foster office efficiency.

Planned and directed communications strategies towards raising the organization's external profile from planning PR strategy to cultivating media monitoring in alignment with company's strategic objectives.

Acted as a point of contact for media liaison & advising management on potential public affairs implications of business situations/actions and developed and recommended communications strategies.

Distribution / communication of information to facilities employees

Accomplishments:

Introduced a user-friendly electronic filing system, which reduced file retrieval time by 50%

Maintained intranet & social website content for department with 99% accuracy.

Wewox Construction Limited

Administrative Officer Jan 2010 – Sept 2012

Wewox Construction Nigeria Limited is a leading construction company offering holistic services covering the planning, design, engineering, construction, operation and maintenance of buildings, infrastructure, and industry projects in Nigeria.

Updated executives on changing business needs by thoroughly documenting internal and client meetings.

Coordinated domestic and international travel arrangements, including booking airfare, hotel, and ground transportation.

Responded to emails and other correspondence to facilitate communication and enhance business processes.

Maintained executive's appointment schedule by planning and scheduling meetings, conferences, teleconferences, handled logistics, travel arrangements for meeting and event planning.

Created and updated physical records and digital files to maintain current, accurate and compliant documentation.

Delivered top-notch administrative support to office staff, promoting excellence in office operations.

Handled office inventory activities, including ordering and requisitions, stocking and shipment receiving.

Aggregated and analysed data related to administrative costs to prepare budgets for corporate-level management.

Communicated corporate objectives across all divisions through regular correspondence and scheduled status updates.

Scheduled appointments and meetings, organized materials, and prepared meeting rooms.

Accomplishments:

Effectively scheduled meetings, coordinated travel arrangements of contractors, reconciled invoices and solved discrepancies.

EDUCATION CERTIFICATION

Bachelor of Science (B.Sc.) in Political Science

Redeemers University Second Class Honour’s, Upper Division

Master of Arts (M.A) in Media & Public Relations

University of Leicester United Kingdom

CERTIFICATION

Nigerian Institute of Management

Nigerian Institute of Public Relations

Certification in Office Skills and Administration

LANGUAGES

English: Excellent

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