Administrative support

Location:

Natchez, MS

Salary:

$65,000

Posted:

March 20, 2022

Contact this candidate

Resume:

SERVIA L. FORTENBERRY

*** **** ******

MCCOMB, MISSISSIPPI 39648

MOBILE: 601-***-****

EMAIL: ********@*****.***

EXPERIENCE

City Clerk, City of McComb – [October 2016 – Current)

City Clerk, City of Magnolia – [December 2014 – October 2016]

Instrumental in conducting municipal elections, including preparation and distribution of ballots, ballot boxes, supply boxes and training of election officers.

Record and edit the minutes of meetings, then distribute them to appropriate officials and staff members.

Plan and direct the maintenance, filing, safekeeping, and computerization of all municipal documents.

Prepare meeting agendas and packets of related information.

Prepare ordinances, resolutions, and proclamations so that they can be executed, recorded, archived, and distributed.

Respond to requests for information from the public, other municipalities, state officials, and state and federal legislative offices.

Maintain fiscal records and accounts.

Perform budgeting duties, including assisting in budget preparation, expenditure review, and budget administration.

Research information in the municipal archives upon request of public officials and private citizens

Perform contract administration duties, assisting with bid openings and the awarding of contracts.

Collaborate with other staff to assist in the development and implementation of goals, objectives, policies, and priorities.

Represent municipalities at community events, and serve as liaisons on community committees.

Process claims against the municipality, maintaining files and log of claims, and coordinate claim response and handling with municipal claims administrators.

Hinds County Board of Supervisors – District Five, Special Projects Officer [July 2013 – Dec. 2014] Assist in planning and directing specific programs for Hinds County, District 5. Work includes developing, planning, and directing projects of special significance to the County by preparing, negotiating, and administering contracts including inter-local agreements.

Direct and supervise the collection, maintenance, reporting and publication of data regarding research and project activities.

Design and implement public information and education programs and conduct public hearings concerning special projects.

Exceptional oral and written communication skills with special emphasis on creating newsletters and other publications to keep the community informed.

Perform receiving clerk responsibilities. I am bonded. I am a Notary.

Perform other duties as assigned.

172D Air National Guard, Base Contracting Officer [May 2011 – June 2013] (Work 40 Hours per Week, plus16 Hours per Month and at least 2 weeks per year, National Guard) Administer contracting function to procure commodities, services, and construction projects using simplified acquisition procedures, negotiation skills and other approved techniques. Purchasing Agents are required to monitor the Government Purchase Card Program. Surveillances’ are conducted on each cardholder’s account annually. Each cardholder is required to undergo annual (oral) refresher training conducted by the Contracting Office. Automated contracting systems are used to prepare, process, and analyze transactions. Responsibilities also included:

Completed both Hazmat and OSHA training through the Military

Assist with research and awarding million dollar contracts

Authorized to award contracts up to $150,000.00

Ensure solicitations are publicly advertised as appropriate

Review and evaluate cost and pricing data/information

Obtain data on marketing trends and supply sources

Conduct site visits to determine adequacy of contractor compliance and customer satisfaction

Analyze statistical data pertinent to contracting functions

Review contractor employees timesheets to determine labor law compliance

Determine applicability of contract clauses and special provisions

Prepare memorandums, determinations and findings, justifications and approvals

Prepare documents, process transactions, and maintain files applicable to automated contracting systems and other electronic methods

Prepare solicitations, solicit proposals for commodities and services requirement

Analyze and review award actions

Obtain and evaluate past performance information

Determine contractors responsibilities and evaluate responsiveness of bids and offers

Prepare bid abstracts (a list of each vendor’s offer on an Excel spreadsheet)

A Bid Abstract allow you to review and evaluate bids/offers side-by-side

Amend or cancel solicitations

Recommend contract to be awarded

City of Jackson, Department of Constituent Services and Public Information [October 1997- April 2011] (Work 40-60 Hours per Week)

Constituent Services provides a direct line of communication between the City of Jackson's administration and constituents. This Division serves as an information conduit for government agencies, department heads, employees and the citizens of Jackson. The mission includes a pursuit of all options to assure each citizen equal access to city services.

Responsibilities included assisting the Director with the implementation of office procedures and administrative office duties. Attended events and presented speeches on behalf of the Mayor on several occasions (school programs, church anniversaries, neighborhood meeting, etc.) Responsibilities also include:

Purchase all supplies for the department

Keep departmental budget balanced

Coordinate the Mayor’s bi-monthly Ward meetings

Prepare Calendar of Events for all City sponsored activities initiated by the Mayor’s Office

Supervise interns per semester ( interns worked for a grade)

Adopt-A-School Coordinator for City of Jackson and Poindexter Elementary School (recipient of the Governor's 2007 Partnership Award)

Assist the Director of Constituent Services, Public Information, Action Line, Public Education Government (PEG) Channel and Quality of Life Unit with implementation of office procedures, training and day to day operations of the office.

Process payroll for the department using JIMS and Mozilla Fire Fox software while keeping the department's limited budget balanced and ensuring that employees had the supplies they needed to carry out their daily responsibilities.

Responsible for ensuring each department budget was balanced and had sufficient funds for their requirements. Each quarter the Director and I would meet with the Finance/Budget Division to make sure 25% or less of the budget for a particular division had been allocated for that particular quarter. If money needed to be moved to cover a certain line item I would prepare the CRIB Sheet (a document required to transfer money from one line item to another).

Reserve Police Officer with the City of Jackson, Mississippi (2007-Present (16 Hours per Month): Sworn Law Enforcement Officer; my duties include, enforcing the City and State statues and regulations. Protect and serve the citizens of Jackson while upholding the law. Perform patrol duties, check points, special events assignments and attend classes at the Police Training Academy quarterly to remain current on law procedures.

Maintenance Management Analyst (2R071); U. S. Air National Guard (2007-2011, 16 Hours per Month plus at least 2 weeks per year): 172nd Air National Guard located in Jackson, Mississippi. Monitor Maintenance performance data systems for compliance with establish procedures.

Collect and maintain performance data for use in analysis reports, studies, and problem identification. Assemble information by extracting and tabulating maintenance data in logical presentation sequence, using computerized and manual methods.

Identify and assist in the analysis and study of material deficiencies, man-hours cost, and trend/deviations from standards. Prepare oral and written presentations to keep managers informed of the unit’s progress and strength.

Business Administration (71Lima); U.S. Army Reserves [1989-1995 & 1999-2004, worked 16 Hours per Month plus at least 2 weeks per year)]: My first Reserve Unit was the 412 Engineer Command in Vicksburg, Mississippi. I re-enlisted with 3rd PERSCOM in Jackson, Mississippi in October 1999. Duties included preparing reports, letters, military documents, NCOER's (Non-Commissioned Officers Evaluation Reports) and travel orders; secretary to the Colonel and supervised soldiers on several training exercises.

I deployed to the Middle East February 2003 - April 2004 as NCOIC (Non-Commissioned Officer in Charge) of Casualty Reporting. I have deployed to Kuwait, Germany, Korea, Hawaii and several US cities on military assignments.

EDUCATION

Certified Municipal Clerk, International Institute Municipal Clerks Association

2012 Graduated - Belhaven University, Jackson, MS, Masters of Business Administration

2010 Graduated - Belhaven University, Jackson, MS, Bachelors of Business Administration (Cum Laude)

1988 – 1989 and 2000 – 2002 - Jackson State University, Business Administration, Jackson, MS

1990 Graduated – School of Business Administration, Military Training, Ft. Jackson, S.C.

AFFILIATIONS

American Cancer Society (Relay for Life Coordinator)

Keep Jackson Beautiful Board Member (Former Treasurer)

Partners in Education Board Member (Former Treasurer/Secretary)

Urban League

United Way