Accounts Payable Data Entry

PATRICIA JONES

*** ******** ****, ***. #* Rochester, NY 14604 585-***-**** **********.**@*****.***

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nterprising, hard-working and technically skilled accounts payable specialist known for accuracy, attention to detail and timeliness in managing disbursement functions for diverse-industry employers. A/P career spans 17 years of experience in manufacturing, retail, higher education and other industries and has included accountability for the processing of up to 20,000 invoices ($1M) per month. Backed by solid credentials and proficiencies in generally accepted accounting practices (GAAP) as well as MS Office Suite, Great Plains software, ERP/EDI systems and SAP.

Key Skills

Accounts Payable Processes & Management

Invoices/Expense Reports/Payment Transactions

Corporate Accounting & Bookkeeping

GAAP Standards & Government Regulations

Vendor Negotiations & Management

ERP, EDI & Financial System Technologies

Records Organization & Management

Journal Entries & General Ledger

Teambuilding & Staff Supervision

Spreadsheets & Accounting Reports

Professional Experience

Oak Orchard Community Health Center, Inc.

Accounts Payable Specialist May 2020 – Present

All accounts payable duties for $16M health care group.

Buyer – supplies for 12 medical centers

Vendor relations – i.e. onboarding new vendors, obtaining W-9, troubleshooting issues.

Assisting with external audits of internal processes and records

RDC (Rochester Drug Co-Operative Inc)

Accounts Payable Team Lead October 2013 – May 2020

Ensure discounts and timely payments of vendor invoices by setting them up for weekly check runs.

Research, resolve and communicate and discrepancies or outstanding balances on vendor accounts, including telephone, mail or email correspondence.

Reconciles monthly statements.

Implements and maintains systems, procedures and policies, including accounts payable functions to ensure adherence to company guidelines.

Manages monthly closing of AP records.

Maintains AP files and year-end files.

Perform any other related duties and assignments as required.

TRANSCAT, INC.[Large distributor/calibration & repair laboratories]– Rochester, NY

Accounts Payable Specialist, 10/2000 to October 2013

Handled daily A/P processes; supervised A/P clerks; managed vendor/supplier relations; and oversaw the timely, accurate processing of invoices, purchase orders, expense reports, credit memos and payment transactions. Maintained adherence to corporate, accounting and GAAP standards; addressed escalated issues from employees and vendors regarding accounts payable; and ensured accurate and compliant A/P files and records in accordance with company policies and government regulations.

Key Results:

Managed the accurate and timely processing of up to 20,000 invoices ($1M) per month for large, multi-site organizations. Assessed and closed A/P sub-ledger on a monthly basis, validated content and resolved various issues.

Implemented next-generation technologies and process automations (including new EDI and ERP systems) to foster an environment of continuous improvement. Trained users and served as the primary “go-to” troubleshooter on these new systems, which propelled efficiency gains and significant time- and cost-savings.

Facilitated “no-fault” internal and external audits as a result of sound recordkeeping and thorough documentation.

Instituted thorough cross-checking of pack-lists, receivers and invoices that halted a previous history of thousands of dollars in overpayments to suppliers.

Renegotiated payment terms with dozens of suppliers/vendors from Net 7 to Net 60 days for manufacturer emerging from bankruptcy. Improved cash flow and helped facilitate company’s return to profitability.

Composed effective accounting and ad-hoc reports summarizing A/P data for supply chain, HR and other departments.

Consistently maintained accuracy in calculating figures and amounts such as discounts, interest, commissions, proportions and percentages.

WORLD OF SCIENCE– Rochester, NY

Accounts Payable Clerk, 1/97 to 10/2000

Assumed responsibility for the full cycle accounts payable process in temporary contract positions filling in for absent, vacationing or unfilled A/P roles for a variety of companies. Worked in both short-term (two to four weeks) and long-term assignments (up to nine months) for manufacturers, nonprofit organizations, hotels/restaurants, schools, hospitals and other businesses. Handled data entry and general ledger work as well as bookkeeping and general clerical tasks.

Professional Experience (continued)

WORLD OF SCIENCE (continued)

Key Results:

Achieved in-demand status as a sought-after A/P temp worker, with multiple companies requesting repeat or extended contracts and making offers of full-time employment at the culmination of initial temp assignment.

Demonstrated the ability to fill in at a moment’s notice, quickly mastering new systems, processes and workflows.

Resolved months of backlogged work, restored order and organization to processes/records in disarray, researched and solved billing problems and corrected invoicing and journal entry errors that had previously been missed.

Operated financial computer systems and furnished senior company executives with A/P liability summaries and cash flow reports that were consistently praised for their accuracy, user-friendliness and timeliness.

Handled the processing, distribution, accuracy verification and maintenance of invoices, interfacing extensively with a nationwide network of vendors and suppliers.

Education

ROCHESTER BUSINESS INSTITUTE

Accounting,1992

Technology Summary

MS Office (Word, Excel) SAP Oracle Great Plains EDI Systems Windows (all)

585-***-**** **********.**@*****.***

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